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Parent Association

AHA & Parents - A Partnership That Works

Getting involved at AHA is fun, rewarding, and sets great examples for our children and entire community! Consider being a part of the PA executive committee. The typical commitment is a 2-year term, however, this can be adjusted as needed. The committee meets once a month for about 1.5-2 hours throughout the school year. The committee's mission is to support the AHA community and stay enthused while doing it!

Parent Association Executive Committee:

Executive Chair - Annette Poelvoorde (has one 2024 graduate and one AHA alum).
Main Duties include:

  • Prep the agenda for each monthly meeting
  • Maintain as point of contact for AHA faculty for events that include the PA
  • Attend 2-4 speaking engagements throughout the school year (Ninth Grade Orientation, Freshman Mixer, etc.)
  • Lead the Freshman Parent Mixer Event, with help from the entire committee
  • Be flexible to help advise on miscellaneous duties that come up through the school year
  • Weekly commitment is around 30-45 minutes of email communication
  • Overall time commitment - two to four dedicated hours per month

Volunteer Coordinator - Kristi Koelfgen (has one 2024 graduate and one AHA alum).
Main Duties include:

  • Recruit and secure Chairs or Co-Chairs for AHA Parent Association Sponsored Events, as well as securing point-people for AHA events that need help from parents
  • Assist Chairs in their own recruiting efforts for committee members and/or general volunteers for the events
  • Liaison with the Communications Director in order to post current needs through the school newsletter
  • Spring season is busier than the rest of the year, during which personal recruitment happens and communicating volunteer needs for the next year's planning
  • Weekly commitment is around 30-45 minutes of email communication
  • Overall time commitment - four to five dedicated hours per month

Treasurer - Becky Egan (has one 2023 graduate, one 2024 graduate and one AHA alum).
Main Duties include:

  • Reconcile G/L to incoming deposits and monthly payments with an excel spreadsheet/google sheet
  • Record and track event spending as reported by Chairs and/or receipts
  • Forecast annual budget by partnering with AHA Administration/Finance Team and Executive PA committee
  • Review/approve requests for reimbursement of expenses, by forwarding to AHA Finance Team for payment (ideally a 48 hour maximum response time)
  • Weekly commitment is around 15-30 minutes of email communication
  • Overall time commitment - three to four dedicated hours per month

Communications Director - Amanda Brooks (has one 2024 graduate, an 8th grader and a Visitation alum).
Main Duties include:

  • Maintain PA webpage content and Parent Volunteer Opportunities by partnering with AHA Webmaster
  • Coordinate weekly Association and Event Chairs' posting needs in the weekly STARS Connections publication
  • Update and maintain Parent Volunteer Resource Guide
  • Coordinate student daily bulletin and parent emails as needed
  • Weekly commitment is around 30-45 minutes of email communication
  • Overall time commitment - one to two dedicated hours per month

Secretary - Sara Hoeppner (has one 2024 graduate and one AHA alum).
Main Duties include:

  • Take notes of all agenda items during month PA meetings
  • Recap notes from each meeting in the form of minutes and sends them to members of PA for approval
  • Provide final draft to Webmaster for posting to the AHA website
  • Weekly commitment is around 15 minutes of email communication
  • Overall time commitment - two to three dedicated hours per month

2023-24 Meeting Dates

Meetings take place at 5:30 p.m. in the Parlor. 

  • September 12

  • October 3

  • November 7

  • December 12

  • January 16

  • February 20

  • March 19

  • April 16

  • May 14

Resources

The AHA Parent Association coordinates the volunteer efforts of AHA parents in a wide range of projects.

Parent Volunteer Resource Guide 

PARENT ASSOCIATION reimbursement forms

Parent Association Role Descriptions

Meeting Minutes