Work Study Program

Work Study Program

Work Study: How it works

Work Study is a financial aid program where various job as needed by the AHA community are worked in lieu of tuition payments. Award amounts are based on need and given through our Finance Department. Amounts are typically determined the spring prior to the year of enrollment.

This is not volunteer service. You are not volunteering your time. The work involved is considered to be a job. Like any other job, there are expectations that go along with accepting any given job. This is different from Volunteer Service hours required for graduation. There are other considerations and guidelines for that program. The same hours cannot be used for both programs. Be aware, jobs are not a guarantee of time. Circumstances can alter amount of time and even lead to cancellation. If unable to get to a work session, please contact the person supervising the event.

Hours need to be completed within the academic year with firm deadlines. According to school policy, if a student has not completed his or her hours by the end of the school year, the remaining amount due that would have been paid by the Academy of Holy Angels through Work Study will be billed as tuition, on a prorated basis. Hours are not transferable from year to year or student to student. AHA reserves the right to drop students from the program because of repeated performance problems. It can also mean reduced financial aid for the following year if a good faith effort is not being made towards completion.

Hours must be worked for projects associated with Holy Angels. Work is supervised and reported by Holy Angels staff members. Self-reported hours are not accepted.

There are two types of jobs, long term assignments or the more short term special events.

  1. If you have been assigned to a teacher or staff person, it is mandatory that you report on a daily basis, unless otherwise arranged with that person. Most students of these work 15-20 minutes immediately at the end of the school day or before the school day, as arranged with the staff member. At the beginning of the school year, teachers request particular workers for their needs. If you have a particular teacher you want to work for, feel free to contact them and ask for a position. Typically, this will not satisfy all your hour requirements.
  2. The second type are special events that occur throughout the school year. These are jobs that range from working concessions to ushering for theatre production here at Holy Angels. 

The main way the work study coordinator will communicate is with email announcements about Job Opportunities. General details about what, where, and who to contact to sign up will be given. Please respond to the contact listed not directly to the work study coordinator. Usually, the work study coordinator is not running the event and will not know the details. If you think you are not getting announcements, contact the work study coordinator and the work study coordinator will make sure all information is correct.

When you accept a job, you are expected to show up and work as assigned. You are being paid to accomplish a task. If the worker is not performing up to expectations, they can be replaced. If circumstances come up and you are unable to work, it is your responsibility to contact your supervisor.

An update of the hours worked, hours remaining, and general information will be sent to the parents each month, beginning with the first week of October.

What Students need to know:

  • Contact and make arrangements with the supervising staff member before starting work. Set up duties and expectations so everyone is on the same page.
  • Remember it is a job—not a matter of convenience to you. Don’t accept the job if you can’t meet its expectations.
  • Show up or let the supervising staff know you cannot meet your commitment.
  • Report to person running the event. Self-reported hours are not accepted.
  • You may want to track your hours and check them against your monthly report. If there are differences, we can work them out.
  • Student managers for the sport teams can get hours if they do not compete in the season. 
  • Student Managers must first complete 20 Volunteer Service hours before hours can be used for Work Study. Cannot use hours for both. Read more about the Stars Service Requirement.

New for 2018-19: Student managers must have a Student Manager Agreement Form. Get it now. You can get the form from Dan Dimond, Work Study Coordinator at ddimond@ahastars.org. Be sure the signed form is submitted to Dan Dimond. Hours reported without a form on record will not not be accepted.

  • Hours must be submitted within thirty days
  • Hours must be submitted within thirty days of the event or the end of the session.
  • Don’t be afraid to remind staff to report hours.

Tips:
*All Work Study workers should complete some hours every month.
* Get hours early in the year. As the year draws to a close, competition for jobs gets tougher.

What Parents need to know:

  • While the program is primary student-centered, parents can work certain events. Events needing supervision or handling money can use parent workers. For most of those events, the parents can work-with but not instead-of student. The staff supervisor will know if the event can use parents. Working concessions for our sporting event is a good example of a place where parents can work.
  • Arrangements should be made with the supervising staff member before starting work. Set up duties and expectations so everyone is on the same page.
  • Show up or let the supervising staff know if you cannot meet your commitment.
  • Workers should report to person running the event. Self-reported hours typically are not accepted.
  • You may want to track your hours and check them against your monthly report. If there are differences, we can work them out.

What Staff need to know:

  • While the program is primary student-centered, parents can work certain events. Events needing supervision or handling money can use parent workers. Other considerations may come up with your particular event. If you are unsure, contact the work study coordinator and we can work it out. The parent can work-with not instead-of the student.
  • Let the worker know that it is a job—not a matter of convenience for the worker. There are responsibilities and expectations.
  • Contact and make arrangements before starting work. Set up duties and expectations so everyone is on the same page.
  • If the worker can’t meet your expectations, let them know what they need to do to improve. If the job being done is still unsatisfactory, you can let them go and I will search for another to take their place.
  • Find the worker yourself or email me with the details; dates, times number of workers needed, a general description of the job. I will put an email Job Opportunity email out to workers with you as the contact. When the positions are full, let me know and I will let people notify the group.
  • If your student runs out of hours, let me know and a new one a new one will be found.
  • The staff supervisor is responsible for reporting hours. You are verifying the hours worked. Hours submitted by the workers are not accepted.
  • Hours must be submitted within thirty days of the event or the end of the session to be considered.
  • To report: Let me know worker’s name, event, date and amount of hours worked. Please give me just total hours worked by emailing them to ddimond@ahastars.org.
  • New for 2018-19: Student managers must have a Student Manager Agreement Form. You can get the form from Dan Dimond, Work Study Coordinator at ddimond@ahastars.org. Get it nowBe sure the signed form is submitted to Dan Dimond. Hours reported without a form on record will not not be accepted.
  • Student managers for the sport teams can get hours if they do not compete in the season.
  • Student Managers must first complete 20 Volunteer Service hours before hours can be used for Work Study. Cannot use hours for both.
  • Students need to show up or let the supervising staff know you cannot meet your commitment.
  • Report to person running the event. Self-reported hours are not accepted.
  • For questions about what does and does not constitute work study hours, contact me. If in doubt, ask.

If you have questions, I would be happy to answer them. The best way is to email me at ddimond@ahastars.org. I can also be reached by phone at 612-797-2209.

Student Manager Agreement form

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