Parent Association

AHA & Parents - A Partnership That Works

Getting involved at AHA is fun, rewarding, and sets great examples for our children and entire community! Consider being a part of the PA executive committee. The typical commitment is a 2-year term, however, this can be adjusted as needed. The committee meets once a month for about 1.5-2 hours throughout the school year. The committee's mission is to support the AHA community and stay enthused while doing it!

Parent Association Executive Committee:

Executive Chair - Annette Poelvoorde (has one 2024 graduate and one AHA alumni). Main Duties include:

Prep the agenda for each monthly meeting
Maintain as point of contact for AHA faculty for events that include the PA
Attend 2-4 speaking engagements throughout the school year (Ninth Grade Orientation, Freshman Mixer, etc.)
Lead the Freshman Parent Mixer Event, with help from the entire committee
Be flexible to help advise on miscellaneous duties that come up throught the school year
Weekly commitment is around 30-45 minutes of email communication
Overall time committment - two to four dedicated hours per month

Volunteer Coordinator - Kristi Koelfgen (has one 2024 graduate and one AHA alumni). Main Duties include:

Recruit and secure Chairs or Co-Chairs for AHA Parent Association Sponsored Events, as well as securing point-people for AHA events that need help from parents
Assist Chairs in their own recruiting efforts for committee members and/or general volunteers for the events
Liaison with the Communications Director in order to post current needs through the school newsletter
Spring season is busier than the rest of the year, during which personal recruitment happens and communcating volunteer needs for the next year's planning
Weekly commitment is around 30-45 minutes of email communication
Overall time committment - four to five dedicated hours per month

Treasurer - Becky Egan (has one 2023 graduate, one 2024 graduate and one AHA alumni). Main Duties include:

Reconcile G/L to incoming deposits and monthly payments with an excel spreadsheet/google sheet
Record and track event spending as reported by Chairs and/or receipts
Forecast annual budget by partnering with AHA Administration/Finance Team and Executive PA committee
Review/approve requests for reimbursement of expenses, by forwarding to AHA Finance Team for payment (ideally a 48 hour maximum response time)
Weekly commitment is around 15-30 minutes of email communication
Overall time committment - three to four dedicated hours per month

Communciations Director - Amanda Brooks (has one 2024 graduate, an 8th grader and a Visitation alumni). Main Duties include:

Maintain PA webpage content and Parent Volunteer Opportunities by partnering with AHA Webmaster
Coordinate weekly Association and Event Chairs' posting needs in the weekly STARS Connections publication
Update and maintain Parent Volunteer Resourse Guide
Coordinate student daily bulletin and parent emails as needed
Weekly commitment is around 30-45 minutes of email communication
Overall time committment - one to two dedicated hours per month

Secretary - Sara Hoeppner (has one 2024 graduate and one AHA alumni). Main Duties include:

Take notes of all agenda items during month PA meetings
Recap notes from each meeting in the form of minutes and sends them to members of PA for approval
Provide final draft to Webmaster for posting to the AHA website
Weekly commitment is around 15 minutes of email communication
Overall time committment - two to three dedicated hours per month