1. Student Policy Handbook
See AHA's Program of Studies for detailed information about academics and course offerings.
The following is AHA's grading scale. Grades are based on the following percentages:
A 94 -100%
A- 90 - 93%
B+ 87 - 89%
B 84 - 86%
B- 80 - 83%
C+ 77 - 79%
C 74 - 76%
C- 70 - 73%
D+ 67 - 69%
D 64 - 66%
D- 60 - 63%
F 59% and below
The criteria for the AHA honor roll are as follows:
- Scholars of Distinction—GPA 4.000 or higher
- High Honors—GPA 3.6667 or higher
- Honor Roll—GPA 3.2000 or higher
To qualify for academic honors, students must have a minimum of four graded credits each trimester.
To earn an academic letter for High Honors, a student must maintain a cumulative GPA of 3.6667 for one academic year. These students will be honored at an academic reception in the fall of the school year following the year in which they earned the academic letter for High Honors. Seniors who have earned an academic letter for High Honors will receive their letter or chevron on Celebration Day of their senior year.
Academic Top 10
To qualify for Top 10 honors at graduation, a student must have earned at least 40 graded credits at AHA.
National Honor Society
The Seraphine Ireland Chapter has established rules for selection for membership that are based upon a student's outstanding performance in the areas of scholarship, service, leadership, and character as determined by the Faculty Selection Committee (FSC). These criteria for selection form the foundation upon which the organization and its activities are built. Membership is an honor bestowed upon a student. It is not an organization for which you can apply.
The selection process works in the following manner: seniors and juniors who meet the scholarship requirement (maintaining a grade point average of 3.6667 during their high school careers) are identified at the beginning of the second trimester. Seniors who have not previously been chosen for membership and juniors are given a Student Activity Information Form (SAIF) to complete during the second trimester, and the Faculty Selection Committee - a committee made up of five Academy of Holy Angels staff members and the NHS advisor, a non-voting member of the committee, determines by majority vote whether or not to admit the candidate. Senior candidates are notified of the outcome in December and junior candidates are notified of the outcome in January. Successful candidates are inducted into the National Honor Society at a ceremony in February.
The criteria for high honor roll and academic lettering is a 3.6667 GPA for one academic year. Students must have earned a minimum of 12 graded credits for the academic year. The academic reception will be held in the fall of the following school year, and seniors will be recognized on Celebration Day.
The Academy of Holy Angels mission statement declares that the Academy develops the whole person by nurturing in students a sense of responsibility. In a faith community, we are called to live our values and to discern between what is right and wrong. As an academic institution, honesty is one of our highest values. If we are to develop as integrated people, all members of the community need to celebrate the moral honesty of others and at times challenge behaviors of those who violate the community’s academic integrity. We define a lack of academic integrity to be dishonest or deceitful behavior shown by people who gain an unfair academic advantage through, but not limited to, some of the following methods: plagiarism; copying another’s work; providing details of a specific test or quiz before, during, or after the event; the use of unauthorized aids on tests, such as cheat sheets or programmed calculators, cell phones, or ipods; or recycling/reusing a previous paper or project of one’s own or another’s without the explicit consent of the teacher.
Requirements concerning the use of turnitin.com
For some written assignments, students must submit their work to the Web site, turnitin.com so the originality of the student’s work can be verified. The site turnitin.com is intended to be used as a portal for students to turn in written assignments electronically, as a tool for staff to prevent and deter students from plagiarizing, and to teach students properly how to paraphrase and cite sources. When instructed to do so by the teacher, students must submit work to turnitin.com in order to receive credit for an assignment.
All who choose the AHA community and our mission will be held accountable for actions that violate our sense of academic integrity. Teachers, students and parents are responsible for maintaining this principle. Consequences for violations are listed below.
Moral honor is expected at AHA.
Consequences for Plagiarism and Cheating:
•For the first offense, consequences administered by the teacher*, including a zero for part/all of the assignment and documentation of the offense in student records.
Additionally, parents contacted after a one-to one discussion with the student and teacher
• For the second offense in a student’s career, a one-to-one conference with the teacher, and parents would be contacted. This offense would incur a two-day suspension with zero credit for missed work, and it is documented.
• For the third offense, expulsion would be the consequence. An appeals process is available.
* Based on the wide range of offenses (e. g., copying a lab in science; copying math homework; cheating on a test; plagiarizing part of a paper; plagiarizing a whole paper), consequences for each level of offense is set by an individual teacher or department.
Academic Reporting Practices
Daily: Parents have daily access to student academic progress via the online gradebook on myAHA.
An interim report (near the mid-trimester mark) informs parents/guardians of a student’s progress. In addition, at any time during the trimester, a report may be issued in the event a teacher wishes to inform parents/guardians of a student’s progress.
Final Grade Report: A report card is issued within 10 days after the close of each trimester. Report cards and student transcripts are held until all obligations to AHA are fulfilled. These include the following being current or paid in full: tuition, detentions, fines, athletic fees, transportation fees and academic testing fees. Students must also have returned all books that need to be returned.
Interim and Final Grade Reports are available on AHA’s Web site www.academyofholyangels.org. Go to the Parents page and log into myAHA. Grade disputes must be addressed by the student and/or parent within 30 days of the disputed grade.
Incomplete Grades: Incompletes are given to students who face circumstances that prohibit them from finishing required work by the end of the marking period. Examples are illness and family emergencies. Students can make arrangements with individual teachers to receive an incomplete. Teachers enter “I” at the marking period. Students have two weeks from the end of the marking period to make up the work or it becomes an “F” on the permanent record. Giving an incomplete grade instead of a grade of F is not an option for students who have not done the required work on time.
Incompletes are not given at the end of the third trimester.
Students absent from school are expected to work directly with their teachers to complete their missed assignments. Additional assignments may be given upon return, and there may be some classroom or laboratory work, which due to its nature, cannot be made up or cannot be given full credit. If a student has excused absences for four or more days, homework assignments may be sent home. Students absent for more than four days consecutively (five days or more) will need to formulate, in communication with their teachers and a counselor, an academic trimester make-up plan that is in accordance with the Long-Term Absence section of this handbook.
When deadlines are established, the interpretation of the deadline and consequences of not meeting it lie with the person or group setting the deadline. Each community member is expected to stand behind the responsibility inherent in meeting the deadlines established. The Academy community believes that natural consequences should follow for not meeting deadlines. (Example: Students not completing and turning homework in on time may get a zero for that assignment; parents not responding to a deadline may miss an event.)
Parents, staff and students are expected to read the Star Connections, the primary source of information to the community, and will be held accountable for their part in knowing the contents.
Information needs to be communicated in a manner that allows adequate time for processing and/or feedback. All deadlines must be clearly stated.
Recognizing that it is easy to become over-burdened with too much information, all staff will work hard to coordinate and consolidate information to minimize information overload. At the same time, people must be responsible for information
that is shared.
Academic Status and Consequences
It is the intent of the Board of Trustees and the Administration that students make satisfactory academic and service progress a priority.
Satisfactory progress is generally defined as:
1. No F’s at the mid-trimester marking period.
2. No F’s at the trimester marking period.
3. No more than three D’s.
4. Maintaining a Trimester GPA of 1.7 (C-) or above.
5. Maintaining a “Current” Writing Portfolio.
6. Obtaining the minimum Service hours so as to be “Current.”
7. Maintaining a “Passing” status in On-Line Health.
*Must successfully complete items 5, 6 and 7 by Senior year in order to graduate.
Grades 9-12 Consequences
Mid-trimester, failing grades and other requirements
Each trimester, students who receive failing grades at mid-trimester will be given a two-week period to raise the grade to passing. The two-week period begins three days after grades are posted. At the end of the two-week period if the student is passing and the appropriate paperwork is turned in to the Guidance Department, there is no consequence. Students who are not passing, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester.
During the 2nd trimester, students who are not “Passing” On-line Health or are not “Current” with their Writing Portfolio or are not “Current” with their Service hours will be given a two-week period to raise their status to Passing or Current. Students who do not rectify this, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester. (*Only one consequence per trimester applies).
Off Campus Privilege for Seniors is revoked for seniors whose status in W.A.C., On-line Health or Service Hours is “Incomplete” or “Not Passing” until that status is rectified...this applies to the entire senior school year. Off Campus Privilege is also revoked for mid-trimester failing grade, until that grade moves to passing.
Ninth grade participants are given a “transition period of grace” during the first trimester. There are no consequences of eligibility until the mid-trimester marking point of the second trimester.
Trimester, failing grades
Students who fail to meet academic progress standards will be put on Academic Probation (see below) at the end of each trimester. Students will be assigned, if possible, an RTI (Response to Instruction) study hall (an individualized study environment of one to six students) for more concentrated and monitored study during the school day of the subsequent trimester. This may be evaluated at the mid-trimester point of the subsequent trimester.
Off Campus Privilege for Seniors is also revoked for 2 weeks following a failing grade at the end of a trimester.
In addition, students are encouraged to get help using the following opportunities:
- Math Time, Tuesday and Thursday after school
NOTE: College-bound students should be aware that a minimum GPA should be maintained for entrance into most colleges, and is a NCAA and NAIA requirement for eligibility. You must go through the NCAA Clearinghouse process (see the AHA College/Career Counselors for information).
A student is placed on academic probation, when trimester grades have been reported, if:
1. The student failed a required course (core course), or
2. The student has 3 or more grades of D+ or lower, or
3. The student has a trimester grade point average of less than 1.7.
A student is removed from academic probation when, at the trimester grading period, the student:
1. Has a trimester GPA of 2.0 or higher, and
2. Has no more than one grade of D+ or lower.
Academic probation means a counselor will be available during the trimester to assist the student in developing plans to address the academic shortcomings
Strategies to improve academic performance could include, but are not exclusive to, time management issues, weekly monitoring, assignment checks, and teacher contact. In addition, the parents of students on academic probation are encouraged to maintain regular communication with teachers via email or voicemail.
At the end of the school year, the principal and the counseling department will meet to determine if certain students on academic probation should return to the Academy of Holy Angels the following school year or if their return is contingent upon an academic contract. Prior to the end of a school year, information about students concerning their return the following school year is also gathered from teachers.
Student Advisors/Homeroom Periods
It is important that every student at the Academy of Holy Angels receives personal attention and develops a significant relationship with an adult staff member. To assist in accomplishing this, each student will be assigned to a homeroom that will be consistent throughout the student’s remaining years at Holy Angels. Homeroom time will be used by advisors to connect individually with students, distribute school information and advise on basic academic needs. Advisors may participate in student staffings as a result of their daily contact with the students in their homerooms.
Courses selected during registration are considered final. Books and supplies are ordered and teachers placed on the basis of selections. It’s best to avoid making changes after registration. Avoiding drop/adds assures the best possible schedule. After registration, a fee is $35 is assessed for any schedule change.
In order to make a course change, a student must submit a parent’s written permission for the change and pay the $35 fee at the time of the change.
Course change fees are assessed after registration in February. Likewise, when classes begin in the fall, the $35 fee will be assessed for any schedule change, including dropped classes.
Course changes without a fee are made for students if an incorrect class is scheduled, if a teacher recommends that the student take a different course, or if a course is inadvertently left off a student schedule.
Students may not add a class after the first five days of the trimester. Students may not drop a seventh class after the fifteenth day of the trimester.
Ninth and tenth graders are required to be in study hall. This time is provided for students to do homework and prepare other lessons. Therefore, the study hall is quiet. Students should bring textbooks to the study period. Talking, card playing and disruptive behavior are not to occur in a study hall.
Juniors and seniors may be assigned to a study hall, instead of the Commons, during their unscheduled time if they abuse the privilege of unscheduled time. Juniors who are free all of period five will be scheduled into a study hall.
RTI study halls are for the purpose of intense academic preparation. There generally are three to five students per section. Guidance counselors place students in guided study halls.
Student Records, Access to
Access to student records is prohibited to a third party without written authorization. The Academy of Holy Angels will release records at the written request of a student’s parent/guardian. AHA will document such requests as to the recipient of the information, information requested, and date. Student data may include: attendance, immunization, academic records, standardized test data, and necessary Minnesota State High School League good-standing status for athletic/activities participation.
Pursuant to State Statute 121A.64, a student’s “History of Violent Behavior” is an educational record that will be transferred to an enrolling school district (revised July 2008). See the complete policy on staff notification of violent behavior by students in the Discipline and Codes of Conduct section of this Parent and Student Handbook.
*FERPA stands for the Family Educational Rights and Privacy Act.
(Academy of Holy Angels policies and procedures regarding Privacy of Education Records)
For the purposes of this policy, AHA uses the following definitions of terms:
- Student - any person who attends or has attended AHA.
- Education Records - any record (handwritten, print, photo, tape, film, or other medium) maintained by the AHA, or an agent of the AHA, which is directly related to a student, with certain exceptions. Disciplinary records, including a student’s “History of Violent Behavior”, are considered educational records. See the complete policy on staff notification of violent behavior by students in the Discipline and Codes of Conduct section of this Parent and Student Handbook.
- Directory information - information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed. It includes a (a) student's name, (b) address, (c) telephone number, (d) date and place of birth, (e) major field of study, (f) participation in officially recognized activities and sports, (g) weight and height of members of athletic teams, (h) dates of attendance, (i) degrees and awards received, (j) most recent previous school attended, (k) photograph, (l) electronic mail address, and (m) grade level.
- Eligible Student - a student age 18 or older.
- Parent - a biological or adoptive parent of a student, a guardian, or an individual acting as a parent in the absence of a parent or guardian.
- Personally Identifiable Information - includes, but is not limited to: (a) the student's name; (b) the name of the student's parent or other family member; (c) the address of the student or student's family; (d) a personal identifier such as the student's social security number or student number; (e) a list of personal characteristics that would make the student's identity easily traceable; or (f) other information that would make the student's identity easily traceable.
- Party - an individual, agency, institution, or organization.
B. RIGHT OF ACCESS AND LIMITATIONS
- Parents have the right to review the education records of their student upon submitting a signed and dated written request to do so. This includes a student’s “History of Violent Behavior.” This right of parents and guardians transfers to the student when the student attains 18 years of age (becomes an "eligible student"). However, when the student turns age 18, the parents may continue to be subject to the rights and limitations of this policy, along with the eligible student, if the eligible student is a dependent of the parent for tax purposes under the Internal Revenue Code.
- If the education records of the student contain information on more than one student, a parent or eligible student may inspect and review or be informed of only the specific information pertaining to him- or herself, but not to the information about the other student.
- AHA reserves the right to refuse to permit any parent or student to inspect those records that are specifically not included within the legal definition of "education records.”
C. RIGHT TO COPIES AND LIMITATIONS
- AHA will permit to parents and eligible students – as applicable – to review of education records after AHA has received a signed and dated written request. When a record contains information about more than one student, the parent or eligible student may inspect and review only that portion of the record that pertains to the student whose record is requested.
- AHA shall provide a parent, or eligible student a copy of the student's education record except when:
- The student lives within commuting distance of AHA.
- The student has an unpaid financial obligation to AHA.
- There is an unresolved disciplinary action against the student.
If copies are provided to the parent or eligible student, the fee for copies will be at AHA's actual cost per page. An invoice for the cost of copying will be included with the records provided.
D. PROCEDURE TO INSPECT EDUCATION RECORDS
Parents and eligible students may inspect and review the student’s education records upon submitting a signed and dated written request addressed to the principal or assistant principal of AHA.
An appropriate AHA staff person will make the necessary arrangements for access as promptly as possible and will notify the eligible student or parent of a reasonable time and place where the records may be inspected, but in no case more than 45 days from the receipt of the written request.
E. DISCLOSURE OF EDUCATION RECORDS TO THIRD PARTIES
AHA will disclose personally identifiable information from a student's education records to a third party only with the signed and dated written consent of a parent or the eligible student. The written consent must specify:
- the records that may be disclosed;
- the purpose of the disclosure; and
- the party or class of parties to whom the disclosure is to be made.
Education records may also be disclosed without consent from the parent or eligible student to legally designated individuals or entities, including school officials, including teachers, who have a legitimate educational interest in the records. A student’s “History of Violent Behavior” will be provided to school staff who have a legitimate educational interest. See the complete policy on staff notification of violent behavior by students in the Discipline and Codes of Conduct section of this Parent and Student Handbook.
A school official is:
- A person employed by or engaged by AHA in an administrative, supervisory, professional, academic, research, or support staff person, or
- A person who is employed by or engaged by to AHA, or who is appointed by an AHA administrator, to perform a special task relating to the functions or operations of AHA (including but not limited to an attorney, judicial hearing board member, or outside consultant).
A school official has a legitimate educational interest if the official is:
- Performing a task that is specified in his or her position description or by a contractual agreement; or is within the scope of the usual duties performed by a person in that position when performing a service for a school.
- Working on a matter relating to the welfare and effectiveness of AHA as an institution, if personally identifiable information will significantly contribute to that work.
- Working on a matter related to a student's education.
- Working on a matter related to the discipline of a student.
- Providing a service or working on a matter relating to the student or student's family, including but not limited to as extra-curricular or co-curricular activities, health or safety of the student or others in the school, college selection or college entrance issues, counseling, post-graduation options, job placement, or financial aid.
AHA specifically reserves the right to disclose "directory information" to any party without a student's consent. "Directory information" includes information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.
Parents or eligible students nonetheless have a right to request that directory information be kept confidential. Such a request should be signed by the parent or eligible student and submitted in writing to the Principal or Assistant Principal of AHA by the end of the first full calendar week of the new school year. Such letters will be effective 365 days after they are received, and the directive to maintain confidentiality then expires unless it is renewed for the next school year.
F. REQUEST FOR CORRECTION OF EDUCATION RECORDS
Parents or eligible students have the right to ask to have education records corrected if they believe that the records are inaccurate, misleading, or otherwise in violation of the student’s privacy rights. A student’s “History of Violent Behavior” is included in these records. See the complete policy on staff notification of violent behavior by students in the Discipline and Codes of Conduct section of thisParent and Student Handbook. The procedure for requesting an amendment is generally summarized as follows:
- The parent or eligible student must make the request in a signed and dated writing and must specify (a) the portion(s) of the education record requested to be amended, and (b) why the record is being requested to be amended. The written request must be sent first-class mail or hand-delivered to the principal of AHA.
- AHA, at its complete discretion, may comply with the request to amend or it may decide not to comply. If it decides not to comply, AHA will notify the parent or eligible student who made the request of the decision by first-class mail addressed to his or her last known address of record and will advise the eligible student or parent of the right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's privacy rights.
- If an eligible student or parent seeks such a hearing, a signed and dated written request for a hearing must then be submitted to the principal of AHA within 30 days after receiving AHA’s notice declining to amend the record.
- The hearing will be conducted by a hearing officer, who has no direct interest in the outcome of the matter to be decided selected at the sole discretion of AHA; however, the hearing officer may be an official of AHA. The student or parent shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records. The student may be assisted by one or more individuals, including an attorney, at the student’s or parent’s own expense.
- After the hearing, the hearing officer will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision. A copy of the written decision will be provided to the eligible student or the parent, usually ten business days unless circumstances require a longer period for a decision to be prepared.
- If the hearing officer decides that the challenged information is not inaccurate, misleading, or in violation of the student's right of privacy, he or she will notify the student of the right to place in the education record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision. The statement will be maintained as part of the student's education records for as long as the contested portion is maintained. If AHA discloses the contested portion of the record, it must also disclose the student's statement.
- If after a hearing, the hearing officer decides that the information is inaccurate, misleading, or in violation of the student's right of privacy, AHA will amend the record and will then notify the eligible student or parent making the request amendment that the education record has been amended
G. ANNUAL NOTIFICATION
Parents and eligible students will be notified annually of their rights regarding education records by publishing this policy in the student handbook or by placing this policy in student registration packets.
A parent or eligible student may file a written complaint at the following address concerning alleged failures of AHA to comply with the requirements of the federal student privacy law:
Family Policy Compliance Office,
US Department of Education
400 Maryland Avenue Southwest
Washington, DC 20202-4605
This policy is a summary of AHA’s student records policy. Other rules, exceptions, or conditions may apply, as required by applicable law. In any case where a policy provision is incomplete or incorrect, it is the intent of AHA to comply with all applicable laws and regulations.
Sacred Places Curriculum and Protection of Children and Youth
Sacred Places Curriculum is used for the purpose of fulfilling the Protection of Children and Youth mandate of the Archdiocese of St. Paul and Minneapolis. It is a safe and healthy relationship education program for the prevention of sexual abuse; it is not about sex education. If you have questions about this curriculum, please talk directly with the health teacher, a theology teacher, an administrator, or counselor. Parents can opt-out students on this section of the curriculum with a written request to the Teacher and Principal. Parents can get more detailed information in the Program of Studies.
Learning Variations (Special Education Services Notice)
In cooperation with the Richfield School District, AHA wants to inform parents that students with disabilities attending elementary or secondary private schools in Richfield may be eligible for special education services through the Richfield Public Schools.
Any time throughout the school year, if a parent believes a child may be eligible for special education services, the parent should contact AHA's Learning Variations Specialist for more information.
Additional information about Richfield School District's special education services also can be obtained from the special education director, Mary Pat Mesler, at 612-798-6043.
The state of Minnesota has authorized local public school districts to loan texts, standardized tests, and individualized instructional materials to pupils attending a nonpublic school established and operating within the school district boundaries. On behalf of all AHA students, a request has been made that textbooks, standardized tests and individualized instructional materials be provided on loan this school year. A parent’s acceptance of this policy as part of the AHA Student Handbook indicates acceptance. Parents who do not wish to receive the named items should contact the Principal. The dollar amount provided by state for 2021-22 school year is $79.13.
Most textbooks and materials are furnished to all students free of charge on a loan basis. It is the student’s responsibility to take care of loaned materials. For any materials abused a fine is assessed. Lost books are paid for according to their replacement value. Grades are not given until lost books are returned or paid for. If books are not paid for, the amount of the fine is posted on the tuition bill.
Transfer and Exchange Students—policies for students transferring into the Academy of Holy Angels
When students transfer to Holy Angels, their grades and GPA will be accepted as provided by the former school. Only advanced courses at AHA qualify for weighted AHA grades.
Policy for Accepting Study Abroad Students
Academy of Holy Angels (AHA) recognizes the benefits that study abroad students or students who live and/or hold citizenship outside of the United States can bring to the school. The school also recognizes the responsibility it has to create a positive experience for students who travel thousands of miles to attend AHA. To meet these objectives, AHA will adhere to the following policy when accepting study abroad students.
AHA prefers to accept students connected with fully accredited and nationally known programs like Nacel Open Door. We also enroll students coming to us independently on an F-1 visa provided they have secured housing through legal guardian or relative. If they do not, then we refer them to our Designated Local Coordinator who works with families to find suitable housing and supervises the students .
The Academy of Holy Angels will stringently follow all rules of the Minnesota State High School League (MSHSL) regarding all study abroad students’ participation in MSHSL activities.
A student who holds citizenship and/or residency in another country and who chooses to live with a local family (not his/her own parents or guardians) may apply for admission to AHA. In order to ensure adequate authority and supervision of the exchange student, one condition for acceptance is that the student’s parents/legal guardians must sign over legal guardianship to the local family while the student lives with them and attends AHA.
All non-U.S. students must be in full compliance with the Student and Visitor Exchange Program (SEVP) and its Information System (SEVIS) requirements.
Adopted by the AHA Board of Trustees May 22, 2006.
Transfer Students—Eligibility policies for students transferring from Academy of Holy Angels to another school
If a student wants to transfer to a new school but remain eligible for participation in AHA varsity sports for one year following the transfer, the following stipulations must be met:
Tuition-paying students are extended access to the privilege of participating in the co-curricular programs offered at Academy of Holy Angels through the varsity level.
Under Minnesota Statute 124D.03 Enrollment Options Program and the Minnesota State High School League (MSHSL) Transfer and Residence Bylaw 111.00, when a student transfers to a new high school without a change of residence by their parents, that student may participate in co-curricular programs in their previous high school if their parents elect that option, and they may retain “full eligibility for varsity competition for one (1) calendar year at the school where the student enrolled prior to the transfer after which time the student shall become fully eligible at the school to which the student has open enrolled.”
Students entering Academy of Holy Angels under this Statue and bylaw must meet all participation requirements and rules set by the MSHSL and Academy of Holy Angels. This includes Holy Angels’ participation rules on attendance, chemical health, behavior, and academic including writing-across-the-curriculum and college portfolios. Students participating under this rule must have earned and must continuously maintain grades of C- or better beginning from one calendar year previous to the start of the season. Full tuition, registration and activities fees for the entire school year must be paid in full prior to the start of the athletic season.
Post Secondary Enrollment Options (PSEO)
- Juniors or seniors may participate in the PSEO program.
- All course offerings at AHA in the particular course of study must be exhausted before consideration is made regarding PSEO.
- Maximum of six Academy of Holy Angels credits taken in the PSEO program will be counted toward graduation.
- Limits about class choice will be set by the college/university on an availability basis.
- Required classes must be taken sequentially each trimester.
- Changes in schedules to accommodate PSEO will be made only if there is room in classes. This will be determined by academic administrators.
- The AHA master schedule cannot be modified to accommodate individual student needs.
- The PSEO credits counted for graduation must be taken for a letter grade, if a letter grade is available for the class.
- All credits will be reported on the transcript and figured into the student’s GPA.
- A combination of AHA and PSEO credits must meet the 18-credit per year course enrollment requirement for AHA students. By Minnesota law, four semester college credits or seven quarter college credits equal three AHA credits.
- All other graduation requirements will be required of PSEO participants.
- Any fund-raising responsibilities will not be reduced for those students taking PSEO classes.
- While AHA will provide guidance to PSEO students, the students are ultimately responsible to research and meet application deadlines for PSEO sites to which they choose to apply and enroll.
- The deadline to notify AHA of intent to enroll in the PSEO program is March 30 of the year previous to such enrollment, as consistent with Minnesota law.
- Twenty percent (20%) of the total cost of educating a student at AHA will be assumed as an enrollment fee, not subject to PSEO tuition credit.
- Tuition will be credited to the student account in the following manner: Tuition, less the enrollment fee, will be divided by 1/21 for each credit taken through the PSEO program, or the cost of PSEO tuition, whichever is less.
- To ensure appropriate tuition credit, students must provide confirmation on enrollment prior to the start of each PSEO course.
- Financial aid allocations will be reduced in proportion to the number of hours a student is enrolled in the PSEO program. (A student receiving $1,000 of AHA aid who is taking a one-credit PSEO course will have financial aid reduced by 1/21 for each PSEO credit taken or the cost of PSEO tuition, whichever is less.)
- If AHA students meet federal poverty guidelines, they may apply for transportation reimbursement at the college/university.
Summer School Grades
Failed Required Courses
- If a student fails a required course, the course must be made up the following summer at Holy Angels if the course is available. The fees for the course along with dates and times of class meetings will be provided by the Guidance Department to each student and family. Classes meet for a week in June and again for a week in August with online contact with the instructor in the weeks in between.
- Students must attend all sessions to receive credit.
- Upon completion of summer school, the student will receive a pass on the transcript.
- In the event that a student does not complete the summer school program successfully, the student will be placed in the course again the next school year, provided the course can be scheduled. No refund will be given for the summer school cost.
- A student may only attend summer school outside of Holy Angels if the credit needed is not offered at Holy Angels in the summer.
- If a student fails two trimesters of the same course, one trimester will need to be made up at Holy Angels and the other at another public summer school.
- During the four years of high school, students are generally allowed to make up only two failed credits with summer school courses (e.g., a student fails one trimester of English, then one of social studies. The student could take a summer school class in each of the content areas to earn the required credits)
- All outside summer school courses/credits must receive pre-approval from AHA to be considered for the AHA transcript. The department chair, guidance counselor and/or Principal will approve summer school courses.
- In order to be approved, a student must provide the curriculum (syllabus) for the course, so that it can be compared to the AHA curriculum.
Grades for Required Courses
- A grade of pass/fail will be awarded to summer school courses.
Elective Summer School Courses
- Generally, AHA will not accept credits for elective summer courses.
- Students wishing to take enrichment/elective courses in order to advance in the AHA curriculum should seek pre-approval from the department chair, the guidance counselor, and/or the Principal. In most cases, credit will not be given on the AHA transcript; students can request transcripts from other programs to be included with the AHA transcript for post-secondary needs.
Writing Across the Curriculum (WAC)/Portfolios
Writing Across the Curriculum (WAC) is an integral part of each student’s learning at the Academy. WAC ensures that students have writing experience in a variety of formats and that they have writing opportunities in each of their classes. As a part of WAC, students maintain writing portfolios throughout their high school careers that include samples of a variety of writing formats--narrative, expository, technical, and more. Portfolios are a way for students to demonstrate the range and depth of their writing abilities and encourage them to practice the process of writing--imagining, prewriting, drafts, and revision. In the spring of their senior year, all students participate in a portfolio conference with an AHA staff member to review their writing progress. A complete portfolio is a prerequisite for graduation.
Students who are age 18 or older
All Academy rules that apply to students under age 18 also apply to those who are age 18 or older. Where dictated by the legal status of students who are 18 years of age or older, certain procedures will be modified in their application to such students.
( posted 7/13/11; updated 7/5/12 mn; 7/11/12 mn; 8/9/12 mn; 6/13/13 mn; 6/19/14 mn; ; 6/26/18 cd; 6/19/20 cd)
Around the Academy
Criminal Background Checks
David R. LaRock Library/Media Center
Food and Beverages in the Classroom
Lost and Found
School Office Hours
Stars Spirit (School Store)
School Office Hours
School office hours are 7:30 a.m. to 3:30 p.m. Inside corridor doors are closed at 3 p.m. Please limit school business to these hours. Students are reminded to be sure and take everything they need when they leave school at the end of the week, as the school is not open on weekends.
To control access into the building, most outside doors are open only in the morning. Please observe the following schedule when seeking entrance into the building:
- Convocation Center Entrance is open from 7 a.m. through the end of daily events.
- Main Commons Door (south side of Commons) is open from 7 to 7:50 a.m.
- When weather permits, the Commons Courtyard side doors may be used during lunch periods to enter and exit the Commons. They are not to be used during the rest of the day as an entrance into the building.
All visitors must sign in with Convocation Center Lobby Supervisor upon entering the building. Visitors wear their visitor’s pass at all times while on campus, including when the visiting the Stars Spirit school store.
The Lobby Supervisor will notify staff members expecting visitors that the visitor has
arrived. The staff member will either meet the visitor in the lobby or ask that he or she be directed to the staff member's room or office. If the visitor doesn’t have a scheduled appointment, the lobby supervisor will call the staff member to see if he or she is available. If not, the supervisor will give the visitor contact information for the staff member.
Student visitors are allowed at school only in special cases. Permission must be obtained five (5) school days in advance from the Director of Admissions. Ordinarily, student visitors should be those persons interested in attending the Academy.
All deliveries are to be left at the Convocation Center lobby desk. This includes items left for students (like forgotten lunches or textbooks) by parents. The student will be contacted by the main office to pick up the item from the lobby supervisor.
For the safety and protection of those on campus, surveillance cameras are located in public areas of the building and on school grounds.
Due to the Covid 19 virus, only one person may ride in the elevator at a time. Students may use the Convocation Center elevator only with special permission from the nurse or the Assistant to the Assistant Principal/Attendance Clerk. Parents/guardians can request use of the elevator for a maximum of three days. Any period longer than three days requires a request from a physician directing the student’s care. All requests must be in writing, dated, and list the expected period of time the elevator will be needed by the student. In order to operate the elevator, students will be issued a key. If the key is lost, the replacement fee is $40.
The chapel is open at all times for student use. Students are encouraged to use the chapel for prayer and reflection. Students may not use the chapel as a passage to and from buildings.
Criminal Background checks
In accordance with the Archdiocesan requirement Essential 3, all employees as well as volunteers who have regular or unsupervised contact with minors are subject to a criminal background check. The school may decide not to conduct criminal background checks on school volunteers who do not have regular or unsupervised contact with minors, as well as vendors or independent contractors.
The following positions are subject to a mandatory criminal background check:
All paid employees of the Academy of Holy Angels; all paid employees of Richfield Public Schools placed at Academy of Holy Angels; substitute teachers; student teachers; volunteers who coach or moderate activities; volunteer tutors of students; college and career center volunteers; volunteer field trip chaperones; and volunteer team parents.
Lost and Found
To report an item lost or found, contact the school receptionist in the Main Office.
The parlor represents an important part of the Academy’s history and contains delicate antique furnishings. This reception area is for the use of the receptionist, visitors and for special events. While the Academy recognizes that students enjoy the atmosphere and quiet of the parlor, the delicate condition of the antique furniture prohibits casual student use. The parlor may not be used as a gathering place or as a workspace for students.
Report all accidents and potential safety hazards (such as tripping hazards, slippery sidewalks and others) to the Business Office. The information is important for insurance claims.
During the school day students are not allowed to use their cell phones. Calls or texts to a student's phone disrupts the educational process. If a parent needs to reach their student, they should contact the main office and leave a message. The student will be contacted at the next passing period. Students will be allowed to use their phone in the event of an emergency if they ask for permission.
Chief Financial Officer and finance staffs
The Director of Finance and accountant’s offices are located on the second floor and are open daily. Tuition and fee payments are made there. Holy Angels does not cash checks, and change is not available in the Business Office. A change machine is located in the Commons.
Student lockers are the property of the Academy of Holy Angels and, as such, lockers and their contents are subject to inspection at any time. Students must use the locker they are assigned and are not allowed to switch lockers. The Academy attempts to give each student a secure place to store his/her personal possessions by assigning a locker. The Academy is not responsible for lost or stolen articles from a student's locker. Students should not give out their combinations and should not disable the locking mechanism. The student to whom the locker is assigned is responsible for the items and contents found in it. Pictures with sexual overtones and alcohol advertisements are not allowed in lockers and will be removed if found.
Lockers are not to be used as bulletin or memo boards by students and need to be cleaned at the end of the school year. Locker clean-outs and inspections by homeroom teachers are scheduled periodically throughout the school year. All locker posters are removed each Friday.
A student is required to assume financial responsibility for any malicious damage to his/her locker. Damage to lockers must be reported to the Assistant Principal.
Classes are in session during each lunch period. The following regulations are to be observed:
- All students remain in the Commons area during their lunch periods. Students are not allowed to roam corridors or visit at lockers. Food/beverages (opened or unopened) are not taken out of the Commons area. This includes candy, suckers and other food items bought from vending machines.
- Students who need to see a staff member during lunch need to get a pass from the staff member prior to lunch and show the pass to the commons supervisor before leaving.
- If weather permits, the courtyard may be used. Students must be quiet so as not to disturb classes.
- Students are not to enter the parking areas or leave school without permission.
- Students are expected to clean up after themselves when they finish lunch. (This means they are to pick up plates, trays, and any trash at their tables.)
- Regular lunch service is not available on E schedule days. On those days, school organizations pizza at lunch time. Students cannot use their lunch accounts on E schedule days.
Each day’s lunch may be purchased with cash or through an automated pre-pay program. Parents can send a check or cash with their student to be deposited into the student’s individual lunch account, send a check in the mail, or use the online payment option. The student has access to the account using a PIN number or finger imaging system. The system uses finger images to access accounts, but it does not store images.
Parents will receive an e-mail message when a student’s lunch account balance is at $10 and a second notice will be sent when it is below zero. Students will not be able to use their accounts when the balance is zero or below. They must bring the account into a positive balance.
A note about nutrition and wellness
AHA provides access to nutritious meals and snacks, both through the cafeteria lunch program and in offerings in vending. In an attempt to curb the intake of soda and other non-nutritive beverages, a hydration station is provided at no cost to the students. At all vending machine locations, bottled water is available. In addition, AHA’s attention to wellness includes an environment that encourages and promotes physical activity through physical education classes and requirements, Minnesota State High School League-sanctioned sports, and intramural activities.
Food and Beverages in the Classroom
Food and beverages are not permitted in hallways and classrooms. Students are allowed to have water in a classroom with permission of the teacher. At the discretion of the teacher, food may be permitted in class on special occasions. No food or beverage of any kind is permitted in computer labs, the media center and other designated areas.
School-issued computer equipment needs to be kept in good working order and condition. While normal wear and tear is expected, excessive damage will be charged to the family. Each student is issued a school-approved case (a hard plastic cover) that is designed to help protect a computer. Devices must always be in their cases. While the case provides protection, the computer should not be tossed or dropped and students are discouraged from carrying textbooks in a bag or backpack with the computer. Damage can be sustained from the weight of textbooks or other objects. Students should not carry all of their books with them during the school day. Students should visit their lockers and gather the necessary books and materials needed for class. Stickers, decorations and similar items are NOT allowed on AHA equipment. If a student’s case (the hard plastic cover) is damaged, he/she should bring it to the Helpdesk and obtain a replacement. The replacement cost is $15, which will be paid in the school store. Computers should be carried in a backpacks or bags that is designed to carry and protect a computer, with adequate padding. Purses and small cases to hold personal items may be carried during the school day but cannot exceed 8”x11”x3”. S
David R. LaRock Library/Media Center
The David R. LaRock Library/Media Center is open from 7 a.m. to 3:30 p.m. Monday
through Thursday, 7 a.m. to 2:45 p.m. on Friday, and 7 a.m. to 1 p.m. on early
- The library is a place for a variety of activities: class, individual and small group usage; quiet research; and study. Respect for each other, the staff, equipment, books and other resources is expected.
- No food or beverages other than water are allowed.
- A student ID is the means for students to access the photocopy machine located in the library.
- All students must have passes to come to the library from class or study hall.
- No passes are necessary before or after school.
Library books circulate for three weeks.
Reference books circulate overnight. Please return the book(s) within 24 hours of checkout.
Overdue fines are not charged. However, there may be other faculty or students in need of the book that is due.
If books are not returned by the end of the trimester, the library will assume the book is lost and charge the student the replacement cost of the book plus a processing fee of $3.00 per title. Access to grades/transcripts will be blocked until AHA's business office is fully reimbursed for the outstanding book.
Please see library staff if you question any notice you have received.
Electronic Databases: Access to all databases is password protected for AHA patron use only. Passwords are listed in a table on the library Moodle page. Research related-lessons, called Libguides, can be found on the library Moodle page, listed by grade level.
Copyright Policy and Guidelines
It is the policy of the Academy of Holy Angels to support and comply with the federal copyright law 17 U.S.C. 101-120. To implement this policy and to ensure adherence to copyright law, AHA has adopted recommendations for administrative library/media and teacher compliance. The administration, in connection with the school’s library/media personnel, will develop, periodically review, and update educational materials, guidelines, and sample forms for use by staff in adhering to federal copyright law.
Stars Spirit (School Store)
The school store is located in the lobby of the Convocation Center and is open on school days from 7 to 8 a.m. and from 11 a.m. to 1 p.m. Students may obtain a pass from a lunchroom supervisor to go to the store during the lunch period. Stars Spirit also is open on select evenings for special events. Dates and times are published in the Star Connections school newsletter. To contact Stars Spirit, call 612-798-2672.
- Stars Spirit carries a wide variety of Holy Angels spirit apparel including T-shirts, polo shirts, sweatshirts, jackets, sweatpants, stocking hats, baseball hats and mittens.
- Letter jackets and letter jacket patches are in stock at the school store.
- Uniform sweatshirts may be purchased at the school store. These items are not available at Donald’s Department Store which supplies all other uniform items.
- Students may add money to their copy cards at the school store. This service is available during regular store hours only.
- The store accepts credit cards, debit cards, checks, and cash in the amount of purchase.
(updated 6/13/2011, 7/24/12 mn; 8/09/12; revised 3/18/13, 6/7/13 mn, 6/19/14 mn; library info updated August 11, 2014 mn, 7/30/15 ga, 8/22/16 ga; 6/26/18 cd; 6/19/20 cd)
Assemblies and Worship
All-school gatherings are conducted in the Convocation Center or theater. All students are expected to attend, unless otherwise stated, and to behave appropriately. Assemblies are held for a variety of reasons. The proper reaction at an event depends upon whether the community is in attendance to view a play, concert, musical, liturgy or some other performance. Students are expected to show proper respect to themselves and others regardless of the setting. Proper behavior at assemblies includes, but is not limited to, the following:
- Consideration, respect and courtesy demand that the performers, speakers, etc. be given our complete attention. This means that silence (no speaking or whispering of any kind) is in order and expected when the program begins or when a speaker approaches the microphone.
- Gum chewing is very disruptive. Gum should be disposed of before going to the assembly.
- Students should stop at the restroom on the way to the assembly so they do not have to leave the event.
- Students should leave backpacks and belongings in the classroom they attended prior to the assembly (i.e., period 3 class before Convocation) or in their locker. Backpacks and belongings are not brought into the assembly or left in the hallways or locker bays.
- Students are to sit with their teacher at designated assemblies. Students may be relocated or, if necessary, removed from an assembly for not behaving properly. Consequences for misbehavior will be determined by the Assistant Principal.
Participation in the liturgy is done out of respect for the Academy of Holy Angels' Catholic identity. All students must attend all school-wide and classroom worships held during the day. Throughout any worship, students are expected to remain respectful. Students will remain silent unless invited to participate in community prayer. Students are asked to stand when the community rises, unless they are physically unable to rise.
(6/30/08; 6/23/11; 6/19/20 cd)
Within a trimester, if a student misses more than eight (8) times in any one class for non-school sponsored events, NO CREDIT will be given for that class. Parents are encouraged to go to the AHA Web site, www.academyofholyangels.org and visit myAHA for up-to-date attendance information.
Non-school sponsored events include family vacations, illness, medical appointments, driver license exams, college visits, weather delays and suspension.
Parents and guardians are asked to notify the Attendance Clerk by calling AHA’s direct attendance line at 612-798-0760 by 10 a.m. the day of the absence, and to leave a phone number where they can be reached that day. (No attendance calls should be made to the AHA main office) If a student is not in school and notification has not been received by that time, the attendance office will call the parent/guardian’s numbers on file. An absence not excused by a parent/ guardian is considered a skip and results in detention and zero credit for each class missed. In the event of online schooling, parents are still required to call the attendance line or email the attendance clerk when a student is unable to attend.
Students involved in cocurricular activities who are absent or arrive after 10 a.m., or are sent home during the school day due to illness or for disciplinary reasons, may not practice, compete or perform in their activity for that day. The Athletic or Activities Directors handle exceptions to this policy.
Students absent from school are expected to complete their missed assignments, testing and in-class work by the designated due date for each subject, which generally will be two days of make-up time for each day absent. Additional assignments may be given upon return, and there may be some classroom or laboratory work, which due to its nature, cannot be made up or cannot be given full credit. Assignments can be found on myAHA. If assistance with this process is needed, contact the school nurse.
If an illness results in the student missing three or more consecutive days of school, a doctor’s note with diagnosis is required upon returning to school. The school is not questioning the validity of the illness, rather the concern is about the necessity of the absence during the school year. Students who exceed the eight-absence-per-trimester limit will still be excused due to a serious illness if they have a doctor’s note explaining the reasons.
The Academy does not condone tardiness to school or class. Being on time is a necessary attribute for success in a student’s future life and is a sign of courtesy to teachers, students, and other school personnel. Students arriving tardy to school (from 7:50 to 8:15 a.m.) must sign in at the Convocation Center lobby desk and list arrival time. If the student arrives at 8:16 a.m. or after to his or her first period class, this is considered an absence from the class, and the student must see the Attendance Clerk at the desk in the Convocation Center Lobby or in the Attendance Office for a pass before going to class. This procedure must be followed for all other late arrivals after period one also. Failure to do so will result in one hour of detention. A written excuse or call from a parent or guardian before class is required, or the periods missed are considered skips. Absences that are considered skips result in zero credit for every class missed. Students receiving seven (7) tardies to any period will be contacted by the Attendance Office as will their parents. Each additional tardy will result in the student being marked absent from the class. The teacher may refuse entrance and send the student to the Attendance Office. This absence is included in the eight-absence limit.
This policy does not affect students on late school buses.
When a student reaches eight tardies to any class within a trimester and/or has established a pattern of absenteeism, the student may not be allowed to attend practice on a date to be specified by the Athletic or Activities Directors. Each tardy after eight will result in sitting out another practice.
A reminder that on Late Start days, students are to be in their period 1 class by 8:25 a.m. It is strongly recommended that students still leave for school at the regular time as traffic is often busier the later it gets. Students who arrive before 8:25 a.m. can socialize or study in the gym, the commons or in the library. If they choose to get something to eat or drink before coming to school, there are many options close by and they can still make it to class on time.
Special Permit Releases
Special permits are issued to students who need to leave school for a portion of the day for appointments and other non-school sponsored events. We encourage parents to plan ahead and make appointments before and after school hours. To receive a special permit, a student must bring written consent from a parent or guardian to the Attendance Clerk in the lobby prior to first period of the day he or she needs to leave school. In the event that this is not possible, parents must call the Attendance Clerk at 612-798-2640 or call the attendance line at 612-798-0760 prior to the student’s first-period class. (No calls should be made to the AHA Main Office.) Last-minute calls to the school requesting that a student be dismissed during the school day are discouraged and should be considered only in emergency situations. The office cannot contact students with messages except in urgent cases. No student is allowed to leave school without permission of a parent or guardian or without a pass from the Attendance Office. This absence is included in the eight-absence limit. When returning to school after a special permit release, students must check in at the lobby desk to get a pass back to class. Failure to check in or out at the lobby desk results in one hour of detention.
Preplanned, non-school sponsored events requiring that the student miss three or more days of school (i.e., vacations, preplanned medical treatment)
These absences must be approved one week in advance through the Attendance Office. These absences are included in the eight-absence limit. If the preplanned event is for a planned medical treatment, a doctor’s excuse must be provided upon returning to school.
The student must bring a written request from the parent/guardian stating the dates of the planned absence. The Attendance Clerk will give the student an Extended Absence form which must be signed by the parent, each of the student’s teachers, and the principals. The teachers indicate on the form the assignments the student must complete, and the date due. The teachers may also express any concerns they have about the student missing class. The student then will return the completed form to the Attendance Clerk who makes one copy for the student and keeps one copy for school records. Failure to follow this procedure may result in the student not being able to make up missing assignments or tests.
Because attendance is vital to the educational process, families are urged to plan vacations that correspond to holidays on the school calendar. Students should not take vacations during the last two weeks of a trimester or during final exams. Vacations will not be considered an acceptable excuse for a student requesting to make up missed finals.
The Academy of Holy Angels does not endorse individuals or groups of students taking school time for trips when not accompanied by a parent or guardian.
Long-Term Absence: Grading Students Dealing with Life Crises
(i.e., major illness or hospitalization)
Absences of five consecutive school days or more are considered long-term. The Academy of Holy Angels will help coordinate a plan make up academic trimester work for students who can attend 70 percent of the instructional time in a trimester. When it becomes evident that it is no longer possible for a student to attend 70 percent of the instructional time, the student will be withdrawn from the class with no academic penalty. This will be done with the understanding that major physical or emotional illness takes precedence over academic affairs and that the Academy of Holy Angels does not provide a service to homebound students.
The school maintains the right to require medical documentation with a diagnosis or other documentation that identifies the cause from a qualified professional in that particular field with regard to long-term absence.
An academic trimester crisis make-up plan will be constructed with the following stipulations:
- Student must attend 70 percent of the instructional time in a trimester as determined by the Academy of Holy Angels
- If it is determined by the school that the student cannot meet the 70 percent minimum time requirement, the student may be withdrawn from the course.
- Should a student’s academic trimester make-up plan extend into the subsequent trimester for the fall or winter trimesters, the students will have a maximum of ten school days in order to complete the make-up work. Should the student’s illness continue, thereby not allowing for make-up work to be completed with the ten days, the student may be withdrawn from the course.
- Should a student’s academic trimester make-up plan extend into the summer, the student will have a maximum of five business days after the date of graduation to compete the make-up work. Should the student’s illness continue, thereby not allowing for the make-up work to be completed within five business days after the final test day, the student will be withdrawn from that course.
Upon completion of the academic trimester make-up plan, consideration will be given to a “pass” grade if the student earns a grade of D- or better. The academic trimester make-up plan may also include the following accommodations to the curriculum:
- Participation in class and homework expectations
- Exams may be untimed, take-home, open-book or oral
- Overall grade for a class can be derived mainly from demonstration of mastery of essential learner outcomes or a comprehensive content final exam.
Junior and Senior Unscheduled Time
A. For study during this time, juniors and seniors go to the Commons. They must respect those who are in class, and stay out of the corridors and away from lockers. Abuse of this privilege will result in study hall assignment.
B. Juniors and seniors without off-campus privileges must:
- Check in with the Commons supervisor at the beginning of the period.
- Be present for homeroom.
- Be present at all-school gatherings.
- Need a pass from the supervisor to leave the Commons. .
C. Seniors with off-campus privileges must:
- Check in daily with the Commons Supervisor, and sign out at the lobby desk.
- Students free seventh period must check in with the Commons supervisor each day before leaving the building.
- Be present for homeroom.
- Be present for all-school gatherings.
- If staying on campus, students must be in the Commons and will need a pass from the Commons supervisor to leave the Commons.
Failure to check in as indicated above results in one hour of detention. Continual failure to check in may result in loss of unscheduled or off-campus privileges and being scheduled into a study hall.
When Holy Angels is a participant
- Semi-final play: Students will be allowed to attend state tournament play with a written permission slip from their parents. The event will be counted as an excused absence and included in the eight-absence limit. Students are responsible to make up any missed work.
Occasionally during semi-final play, AHA will run a modified schedule ending school early when game start times make it appropriate to do so.
- Championship Game: At the discretion of the administration, AHA will run a modified schedule, ending school early, to allow students and staff to support our teams. Pep buses will be scheduled at the discretion of the administration.
When Holy Angels is not a participant
Students must present written consent from a parent/guardian to the Attendance Office before first period at least one day before the day of the game. This absence is included in the eight-absence limit. Students may not leave sooner than one-half hour before game time, and they must be in uniform while they are in the building.
Senior Off-Campus Privilege
The privilege of off-campus is available to those seniors who are eligible.
1. No student who has been found off-campus without permission, who has skipped all or part of a school day, or where status in WAC portfolio, Online Health or Service Hours is "Incomplete" or "Not Passing" is eligible. Students who, as ninth to eleventh graders, have high number of absences or tardies, outstanding detentions, and/or uniform fines, and/or have engaged in other inappropriate or disrespectful behavior may also not be eligible at the start of the school year. A meeting with the Assistant Principal is required before off-campus privileges will be granted.
2. Student and parents must complete and sign the contract. Off-campus privilege may be exercised the day after the contract is turned into the Assistant Principal. Random checks are made to ensure signatures are legitimate. Parents are encouraged to call the school if they are concerned about whether their student has permission to exercise their off-campus privilege.
B. For those granted off-campus privileges, the following restrictions apply:
1. Students must be in the school building or off the school grounds during free time. They may not be in the parking lot or back yard. Students must enter and exit the building using the Convocation Center entrance. No other entrance can be used. Students are required to sign in and out when entering and exiting the building and to show their student ID cards if requested by staff.
2. Students with period seven free do not check out with the Lobby supervisor as they do other periods Students must check in each day with the Commons supervisor and inform them if they are leaving campus. If they are not leaving campus, they must stay in the Commons.
3. Students must attend all school assemblies, including those held at the end of the school day. Seniors with period seven as a free period must check in with the Commons supervisor at the beginning and end of the period on the days when an assembly is being held after period seven.
4. No outside job or activity can be scheduled during the hours of 7:50 a.m. to 2:40 p.m. on school days so that students may attend all-school assemblies when scheduled.
C. The off-campus privilege will be revoked for any senior whose status in W.A.C., Online Health or Service Hours at mid-trimester throughout the year is "Incomplete" or "Not Passing" or is failing one or more courses at mid-trimester.
Once the status in W.A.C., Online Health, or Service Hours is moved to "Complete" or "Passing" or the failing grade is moved to passing, the off-campus privilege is restored. Seniors failing a class at the end of a trimester will lose their off-campus privilege for two weeks.
D. The off-campus privilege may be revoked permanently--
on the recommendation of any staff member based on disciplinary or academic considerations, upon consideration by the Assistant Principal. Students found propping open locked outside doors are also subject to having their off-campus privilege revoked. Those seniors for whom the privilege is denied will be required to check into the Commons during their free period.
Ninth, tenth, eleventh, and twelfth graders are expected to attend one retreat day during the school year.
Field trips are taken to enhance education. Although students are expected to attend unless arrangements have been made with the teacher, field trips are a privilege. A student whose behavior or attitude does not meet classroom expectations may not be allowed on field trips. A student who does not submit a permission slip signed by a parent/guardian will not be allowed to participate. Students are required to ask for and make up all assignments and homework for classes missed due to the field trip. All school policies apply and will be enforced on field trips. This policy applies to all school-sponsored trips to domestic or foreign destinations of any duration.
AHA's chemical health policy is fully enforced. This policy is for the entire AHA community: students, teachers, coaches, counselors, administrators, support staff, chaperones, parents and alumni. It covers use and abuse, dependency, education, counseling, and referral relating to alcohol and other mood-altering chemicals. All activities held on school property, at any school-related events off school property, and information from police reports and other reliable reports regarding off-campus activity are covered by the policy. Policy Statement 2:
2. Adults - Believing that adult members of the community are role models for our students, AHA encourages those who choose to use alcohol to do so responsibly, keeping in mind the example they are setting.
a. Alcohol may not be served at AHA events that include both adults and students unless prior approval is granted by the President.
b. Any adult chaperoning students is asked to refrain from using alcohol or other mood-altering chemicals immediately prior to and during the time of his/her responsibility.
Students coming on campus in the morning are to remain on school grounds for the rest of the day. The only exception is seniors with off-campus privileges. The Commons courtyard is the only outside area for student use during free time. Students are not allowed in the parking lot during the school day. Students who are dismissed early from classes to attend a field trip or a Minnesota State High School League (MSHSL) activity must remain on campus until their class or team leaves for the event. Permission from the Assistant Principal, Dean for Student Life or Attendance Clerk must be obtained before leaving school grounds during the school day. Students leaving campus without permission are ineligible for off-campus privileges as seniors. Parents are contacted and the student is assigned to detention. A second offense results in suspension until a conference with the parent or guardian has taken place. The student may be expelled.
AHA posts the year-long school calendar on the Web site (www.academyofholyangels.org) as soon as it is released. Please use it in planning vacations, appointments and attendance at school events.
(6/17/09 mn; 5/07/10mn; 6/13/11 7/9/12, 6/7/13mn; 6/12/13mn-, 6/19/2014 mn, 8/15/16 ga; 6/26/18; 10-11-19 cd)
Chemical Health Policy
The purpose of this policy is to provide a clear and consistent guideline to encourage healthy choices centering on the possibility of chemical use. This applies to the entire AHA community.
A healthy environment provides the supporting structure needed to prevent the spread of chemical use and to promote intervention for those abusing chemicals. The policy encourages students and adults in the AHA community to take the lead in promoting a healthy environment through use of positive leadership and prudent judgment in implementing the policy.
This policy is for the entire AHA community: students, teachers, coaches, counselors, administrators, support staff, chaperones, parents and alumni. It covers use and abuse, dependency, education, counseling, and referral relating to alcohol and other mood-altering chemicals. All activities held on school property, any school-related events off school property, and information from police reports and other reliable reports regarding off-campus activity are covered by the policy.
(Please note: Students participating in AHA cocurricular activities must adhere to AHA requirements AND to the Minnesota State High School League (MSHSL) rules on chemical use. See the Student Participation Responsibilities chapter in the Activities Handbook section of this Student and Parent Handbook. Scroll down to item 19—Mood Altering Chemicals for the MSHSL rules.)
- General – Unless prior approval is granted by the President for use of alcohol and in accordance with legal guidelines, use of mood-altering chemicals is prohibited for all members of the AHA community at all AHA related events both on and off campus. If disciplinary actions are required, they will be specified in the procedure.
- Students – All alcohol and other mood-altering chemical use is prohibited by Minnesota State Law and the Minnesota State High School League rules. For this reason and because of the potential danger to individuals, families, and the larger community which chemical use poses, AHA prohibits students from using, possessing, selling, distributing, or being under the influence of alcohol and other mood-altering chemicals while on the AHA campus or at AHA-related events. When there is reasonable suspicion, rooms, bags, and luggage can be inspected on school-sponsored trips. The chaperone in charge of the trip will conduct the inspection in consultation with another approved school chaperone.
- Adults – Believing that adult members of the community are role models for our students, AHA encourages those who choose to use alcohol to do so responsibly, keeping in mind the example they are setting.
- Alcohol may not be served at AHA events that include both adults and students unless prior approval is granted by the President.
- Any adult chaperoning students is asked to refrain from using alcohol or other mood-altering chemicals immediately prior to and during the time of his/her responsibility.
- Storage of Mood-Altering Chemicals – Generally, alcohol and other mood altering chemicals shall not be stored in AHA facilities.
- Educational Programs – Chemical awareness education will be provided for students, staff and parents. Education will be aimed at promoting a healthy chemical use environment for AHA. Review of the past program and plans for the future will be reviewed with the Board of Trustees annually.
- Intervention – Procedures are in place as an aid for students or adults of the AHA community who have concern about another's use of chemicals. Staff members are required to use specified procedures. Any member of the AHA community who is concerned about his/her own use is encouraged to use available resources.
Definition of “Mood-Altering Chemicals”
For purposes of this policy, the phrase "mood-altering chemicals" refers to the following:
- All legally-controlled substances, including but not limited to marijuana/hemp, hashish, cocaine, crack-cocaine, ecstasy, LSD, hallucinogenic mushrooms, mescaline, peyote, methamphetamine, heroine, opium, and morphine;
- Tobacco including e-cigarettes and other vaping devices and the liquid containers used in such devices.
- Prescription medications, including but not limited to:
- Opioids such as morphine (e.g., Kadian, Avinza), codeine, oxycodone (e.g., OxyContin, Percodan, Percocet), and other medications prescribed for the treatment of pain;
- Barbiturates, such as mephobarbital (Mebaral) and pentobarbital sodium (Nembutal), and other medications prescribed for the treatment of anxiety, tension, and sleep disorders;
- Benzodiazepines, such as diazepam (Valium), chlordiazepoxide HCl (Librium), alprazolam (Xanax), triazolam (Halcion), and estazolan (ProSom), and other medications prescribed for the treatment of anxiety, acute stress reactions, panic attacks, and sleeping disorders;
- Stimulants, such as dextroamphetamine (Dexedrine and Adderall), methylphenidate (Ritalin and Concerta), and other medications prescribed for the treatment of attention deficit disorder (ADD), attention deficit hyperactivity disorder (ADHD), narcolepsy, and depression;
- Prescription sleep aids, such as zolpidem (Ambien), zalepon (Sonata), and eszopiclone (Lunesta); and
- Any other prescription medications which, in the discretion of the AHA administration, are subject to potential abuse or misuse;
- Commonly abused over-the-counter medications, including but not limited to sleeping pills, caffeine or energy pills, cough medicines, and any other over-the-counter medications which, in the discretion of the AHA administration, are subject to potential abuse or misuse;
- Commonly abused household substances, including but not limited to certain kinds of glue or paint, permanent markers, cleaning fluids, nail polish remover, compressed air canisters, and any other household substances which, in the discretion of the AHA administration, are subject to potential abuse or misuse; and
- Any other substances which, in the discretion of the AHA administration, are subject to potential abuse or misuse for the purpose of achieving an altered state or mood, regardless of whether those substances are legal or illegal.
Enforcement of AHA’s Chemical Policy
As per AHA's procedures about chemical use, these procedures will be enforced:
Procedures for Students Using, Possessing, Selling or Distributing Chemicals on AHA Campus
The following procedures will be followed if any student is discovered using, selling, distributing or in possession (i.e., on his/her person, locker, backpack or purse, or in a car) of mood-altering chemicals or paraphernalia associated with such chemicals on the Holy Angels campus or at any school-sponsored activity, including off campus games, dances, field trips, retreats or other activities.
- If a staff member has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the staff member should inform the student of the suspicion or observed violation and accompany the student to an office or area of privacy.
- The staff member will contact the Assistant Principal, the Principal, the Dean of Students, or, at cocurricular events, the advisor of the activity. The chemical health counselor will be notified.
- If the Assistant Principal, Principal, or Dean of Students has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the Assistant Principal, Principal, Dean of Students, or designee (i.e., police, another administrator) is authorized to search the student and his or her property including but not limited to the student’s backpack, purse, or other belongings; the student’s locker, and the student’s vehicle. The school official or designee is also authorized to administer a breathalyzer test to detect any alcohol on the student’s breath.
- The chemical(s) and/or paraphernalia will be confiscated, if possible.
- The Principal, parents and legal authorities will be notified immediately.
- The student will be expelled from AHA.
The consequences imposed on a student for a violation of this policy are not appealable. Legal authorities will be contacted concerning any non-Holy Angels member possessing, selling or distributing mood-altering chemicals on campus or at any school-related functions.
Limited Exceptions for the Possession and Responsible Use of Certain Medications:
- No confiscation will take place and no discipline will be imposed for the possession and/or the responsible use of prescription medications, over-the-counter medications, or self-administered medications if the student has the correct paperwork and authorization of the school nurse to possess or use such medications and if such possession or use otherwise complies with AHA’s “Medication During School Hours” policies. Note that this exception does not apply to the sale, distribution, irresponsible use, abuse, or misuse of prescription medications, over-the-counter medications, or self-administered medications—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.
- If a student is observed possessing or responsibly using prescription medications, over-the-counter medications, or self-administered medications, but that student does not have the correct paperwork and authorization of the school nurse to possess or use such medications, the medication will be confiscated, the Principal and the parents of the student will be immediately notified, and the student will be suspended. Note that this exception does not apply to the possession or use of prescription medications when the student observed to be possessing or using such medication does not have a valid prescription for that medication. Furthermore, this exception does not apply to the sale, distribution, irresponsible use, abuse, or misuse of prescription medications, over-the-counter medications, or self-administered medications.
Procedures for Students Under the Influence of Mood-Altering Chemicals on AHA Campus
If a student is observed to be under the influence of alcohol or other mood-altering chemicals, but is not otherwise observed using, possessing, selling, or distributing alcohol or other mood-altering chemicals, the student will be required to participate in, and complete, a school-approved chemical education group and urine toxicology screening. See the “Chemical Violations Requirements and Penalties” section in this Handbook for more discussion of AHA’s policies regarding required chemical assessments.
- If a staff member has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the staff member should inform the student of the suspicion or observed violation and accompany the student to an office or area of privacy.
- The staff member will contact the Assistant Principal, the Principal, the Dean of Students, or, at cocurricular events, the advisor of the activity. The chemical health counselor will be notified. If evidence of violation is present, it will be confiscated.
- If the Assistant Principal, Principal, or Dean of Students has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the Assistant Principal, Principal, Dean of Students or designee (i.e., police, another administrator) is authorized to search the student and his or her property, including but not limited to the student’s backpack, purse, or other belongings, the student’s locker, and the student’s vehicle, and confiscate any contraband. The school official or designee is also authorized to administer a breathalyzer test to detect any alcohol on the student’s breath. In the event that a student is in violation of the law, the authorities will be notified immediately.
- The parent or guardian will be notified to remove the student from the site. If parent or guardian is not available, the legal authorities will be asked to remove the student.
- Immediate suspension from school will result under these circumstances.
- The student must undergo a Urine Toxicology Screen at an Anthony Louis Center and attend a chemical education class. The screening must be completed within 48 hours of notification. All fees associated with the screening is the family's resposibility. If the screening is not completed within 48 hours, the student is suspended until it is completed. During the suspension, the student will not be allowed to received any class work and will receive no credit for any missing work during the suspension. See the "Chemical Violations Requirements and Penalties" section of the Handbook for more information on AHA's chemical assessment and education poicies.
- The chemical health counselor, Assistant Principal and Principal will review the screening results and determine the necessary next steps to support any recommendations in the assessment. All substances identified in the student's system through the screening will be addressed per school policy.
- If another offense occurs, determination of the consequences/dismissal will be made by the Principal.
- Students who violate the Chemical Health Policy may be prohibited from attending graduation events, including but not limited to, Celebration Day, Baccalaureate, Graduation, and Senior Party.
Limited Exception for the Responsible Use of Certain Medications
No discipline will be imposed for the responsible use of prescription medications, over-the counter-medications, or self-administered medications if the student has the correct paperwork and authorization of the school nurse to use such medications and if such otherwise complies with AHA’s Medication During School Hours policies. (See the Medical Support section of this handbook for the Medication During School Hours policy.) Note that this exception does not apply to the sale or distribution of prescription medications, over-the counter medications, or self-administered medications, nor does this exception apply to the irresponsible use of prescription medications, over-the counter medications, or self-administered medication (e.g., taking more than the recommended or prescribed amount or administering the drug by an incorrect method)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.
Procedures for Violations at Off-Campus School Functions
The AHA Chemical Health Policy for students extends to the use and/or possession of any mood-altering chemicals on the AHA campus or at any school-sponsored activities, including but not limited to, off campus games and contests, dances, field trips, retreats, and other activities. Reports received from police departments are also included as off-campus violations. The procedures and consequences explained in the previous sections will be applied.
Procedures for Reported, but Unobserved Violations
If a staff member becomes aware, through police reports or other reliable reports, that a student is in violation of the school policy as it relates to the use of alcohol or other mood-altering chemicals, including activities occurring off-campus, but the staff member does not observe the student using, possessing, selling, distributing, or being under the influence of mood-altering chemicals, the following procedure will be followed:
- The staff member will inform the Assistant Principal. The Assistant Principal will inform the chemical health counselor.
- The chemical health counselor will meet with the student and inform him/her of the notification received and ask the student for an explanation of the event.
- The chemical health counselor will inform the student and send a letter to the student's parent(s)/guardian(s) indicating the requirement that the student undergo a Urine Toxicology Screen at an Anthony Louis Center. See the “Chemical Violations Requirements” section of this Handbook for more discussion of AHA’s policies regarding required chemical assessments.
Procedures for a person who expresses concern about his/her own use or another person's use
- If a student expresses concern about his/her own chemical use or that of another person to a staff member, the staff member must encourage the student to see a member of the Guidance Department. The staff member also immediately must report the referral to the Guidance Department. A counselor will meet with the student and make a professional determination of the scope of the problem and provide this information to the student and the student's parent(s)/guardian(s). The counselor also will make recommendations regarding next steps to the parent(s)/guardians(s) and the school administration.
- If the concern expressed by a student at AHA is about a person who is not a student at Holy Angels, the AHA student will be provided with resources to address the issue.
Procedures for a staff member or student concerned about possible mood-altering chemical use by a student at AHA
1. If a staff member is concerned about a student at AHA that is possibly using mood-altering chemicals, he/she should encourage the student to confer with a counselor, an agency, an administrator, or a person who knows about the effects of mood-altering chemicals.
2.The staff member also must make an immediate referral to the Guidance Department.
3. If a student is concerned about another AHA student's possible use of mood-altering chemicals, he/she should encourage the student to confer with a counselor, an agency, an administrator, or a person who knows about the effects of mood-altering chemicals. The concerned student also is encouraged to share the concern with a counselor.
4. When a counselor becomes aware of a concern regarding possible chemical use by a student, the counselor should meet with the student and make a professional determination of the scope of the problem and provide this information to the student and the student's parent(s)/guardian(s). The counselor also will make recommendations regarding next steps to the parent(s)/guardian(s) and the school administration.
The policy on tobacco is based on the fact that some students do use tobacco, often with their parent/guardian's knowledge and consent. The administration recognizes and is concerned about the effects of tobacco not only on the student who uses it but also on that of the entire community since the Academy of Holy Angels is a tobacco-free area. Smoking and use of tobacco including e-cigarettes and vaping delivery systems, are not permitted anywhere on campus or sidewalks surrounding the campus, on St. Peter's Church property in the local community around Holy Angels or at school-sponsored events regardless of student’s age.
An electronic cigarette, or e-cigarette, or vaping delivery system, is an alternative to smoking tobacco products, such as cigarettes, cigars, or pipes. It is a battery powered device that provides inhaled doses of nicotine or other chemicals by delivering a vaporized propylene glycol/nicotine solution. In addition to nicotine delivery, this vapor also provides a flavor and physical sensation similar to that of inhaled tobacco smoke, while no tobacco, smoke, or combustion is actually involved in its operation. Essentially, an e-cigarette is a delivery system for nicotine, lobella or other chemicals. As with all tobacco products, it is illegal for minors to purchase, possess or attempt to purchase an e-cigarette.
A student who is holding an unlit cigarette or who, in the judgment of the staff member, has obviously been using tobacco (including smoke-free cigarettes, e-cigarettes, or vaping delivery system) or has just been smoking is subject to the same consequence as a student who has been found under the influence of a mood altering chemical, whether or not it occurs on-or-off campus and regardless of the student's age. A list of mood altering chemicals is found at the beginning of this policy.
In addition, the use of tobacco, like all other chemicals, is a violation of the Minnesota State High School League (MSHSL) Bylaw 205 and the Academy of Holy Angels Eligibility Rules in the current Student Handbook. The consequences for this first violation are as follows:
- Minnesota State High School League penalties
- AHA penalties
- Leadership penalties
Chemical Violations Requirements and Penalties
Generally, the requirements and penalties for students with a chemical violation include three parts:
I. Education, Urine Toxicology Screen and Chemical Assessment,
II. Minnesota State High School League and AHA Penalties, and
III. AHA Leadership Penalties.
I. Education, Urine Toxicology Screen and Chemical Assessment:
Students receiving a chemical violation are required to participate in, and complete, a school-approved chemical education group and a Urine Toxicology Screen. In addition, a chemical assessment by a licensed chemical professional is highly recommended. The student must inform the chemical health counselor of the scheduled dates of their chemical education class and the Urine Toxicology Screen must be complete within 48 hours of being notified. All fees associated with the screening is the family's responsibility. If the student fails to provide the date or complete the screening within 48 hours, the student will be suspended until the class is completed and/or the screening is completed. During the suspension, the student will not be allowed to receive any class work and will receive no credit for any missing work during the suspension.
- The preferred class used by AHA for the educational requirement is the Youth Accountability Program of Dakota County. (Other four hour minimum education sessions may approved upon request).
- Failure to complete this process results in loss of privileges—including loss of eligibility to participate in activities, loss of off-campus privileges, loss of privilege to attend schools events, and/or other consequences.
- A meeting with parent(s)/guardian(s) may follow. The academic needs of the student will be reviewed to determine if any modification of the curriculum is needed.
- If a student refuses to attend a chemical education class, he or she may be dismissed from AHA.
Urine Toxicology Screen (Required)
- A Urine Toxicology Screen is also part of the requirement if a student is in violation of the AHA policy regarding alcohol or other mood-altering drugs.
- The student must visit an Anthony Louis Center and submit a urine sample for general toxicology analysis. The analysis should screen for all mood-altering chemicals including alcohol.
- The results of the Urine Toxicology Screen must be forwarded to the AHA chemical health counselor within 48 hours. This process is not complete until the school receives the results from the analysis. The results are not part of the student's cumulative file.
- The chemical health counselor, Assistant Principal and Principal will review the Urine Toxicology Screen results and determine if further assessment is necessary. All substances identified in the student's system through the screening will be addressed per school policy.
- If a student refuses to complete a Urine Toxicology Screen, he or she may be dismissed from AHA
Chemical Assessment (Recommended but not required)
When a student has a chemical violation, a chemical assessment (where a student discusses his/her use background with a licensed chemical counselor) is highly recommended for family insight. It is not required.
A chemical assessment includes a detailed history of past use, the potential for continued use and a recommendation from the assessor regarding how best to treat the issue. The assessment should take place soon after the violation.
The AHA chemical health counselor can also provide a chemical assessment if desired by the family. If a chemical assessment is done through an outside agency, the AHA chemical health counselor can also be a partner for parents and students to discuss on-going needs for the student.
II. Minnesota State High School League and AHA Penalties:
First Violation: After confirmation of the first violation, the student shall lose eligibility for the next two (2) consecutive interscholastic contests or two (2) weeks of a season in which the student is a participant, whichever is greater. No exception is permitted for a student who becomes a participant in a treatment program. Additionally:
- suspension from attending school activities during the length of the suspension (activities include, all fine arts, activities/sports events, club events, and informal dances),
- suspension of off-campus privileges,
Second Violation: After confirmation of the second violation, the student shall lose eligibility for the next six (6) consecutive interscholastic contests in which the student is a participant or three (3) weeks (21 calendar days), whichever is greater. No exception is permitted for a student who becomes a participant in a treatment program. Additionally:
- suspension from attending school activities during the length of the suspension (activities include, all fine arts, activities/sports events, club events, and informal dances),
- perform 6 hours of community service before eligibility is reinstated,
- suspension of off-campus privileges,
Third and Subsequent Violations: After confirmation of the third or subsequent violations, the student shall lose eligibility for the next twelve (12) consecutive interscholastic contests in which the student is a participant or four (4) weeks (28 calendar days), whichever is greater. If after the third or subsequent violations, the student has been assessed to be chemically dependent and the student on her/his own volition becomes a participant in a chemical dependency program or treatment program, and then the student may be certified for reinstatement in MSHSL activities after a minimum period of six (6) weeks. The director or a counselor of a chemical dependency treatment center must issue such certification. Additionally:
- suspension from attending school activities during the length of the suspension (activities include, all fine arts, activities/sports events, club events, and informal dances),
- perform 6 hours of community service before eligibility is reinstated,
- suspension of off-campus privileges,
A student with an un-served chemical violation will be expected to serve the penalty in the next activity in which the student participates. If the student chooses to join a new sport and has an un-served chemical violation, the student must serve the penalty in the new sport and also in next season of a sport in which the student participated in during the previous year.
III. AHA Leadership Penalties.
Leadership policy—Any captain of an AHA team, club, or activity, and any Student Government, Campus Ministry Team (CMT), or Students Assisting Students (SAS) member who has a Minnesota State High School League (MSHSL) chemical violation or a Good Standing violation may lose the position of leadership without appeal.*
If you have a MSHSL Chemical Violation or Good Standing violation after being elected captain and you are a sophomore or junior, you will lose your year of captaincy without appeal. You will remain eligible for election as captain in subsequent years.
If you have an MSHSL Chemical Violation or Good Standing violation as a senior captain and this is your first violation, you may request a reinstatement hearing using the following procedure:
Within ten school days, contact the principal to request a reinstatement hearing. If the principal approves your request,
- Prepare your statement for the hearing. The reinstatement panel consists of the principal, three faculty members, and your head coach (or designee).
- Perform six (6) hours of community service
- Address your teammates about your re-commitment to act as a leader.
If after performing the service, speaking to your teammates and attending the appeal, the committee approves your request, you may return to your position of leadership following your MSHSL suspension
Those students who receive more than one MSHL Chemical or Good Standing violation will not be eligible to be elected captain or to appeal their loss of captaincy.
*See section 11 of the Activities Eligibility Requirements in the Activities Handbook which is part of the current Student and Parent Handbook for information about Good Standing.
As part of its ongoing efforts to maintain an environment free of the use of mood-altering chemicals, AHA reserves the right to lead chemical-sniffing dogs through the AHA parking lot and through AHA hallways containing student lockers. In the event a chemical-sniffing dog alerts to a particular vehicle or locker, the student to whom the vehicle or locker belongs will be informed, and the Assistant Principal, Principal, Dean of Students of designee (i.e., police, another administrator) is authorized to search the vehicle or locker to which the chemical-sniffing dog alerted and confiscate any contraband.(This policy revised and approved May 2008)
(June 17, 2009 mn; May 17, 2010mn; June 13, 2011 mn; June 12, 2012 mn, July 18, 2012, February 18, 2014mn; June 19, 2014 mn, Dec. 8, 2016 ga; 6/26/18 cd)
Notices of club meetings, athletic and social events, general information for the day, and specific instructions are printed in the Daily Bulletin. The Daily Bulletin is sent daily to students via their e-mail accounts. Students are responsible for knowing this information. Students and/or team parents responsible for putting notices in this bulletin must have notices signed by an advisor/coach and brought to the Athletic secretary's office.
The public address system is used for updates the last two minutes of periods 4 and 6 and in emergency situations. The public address system also is used between classes to page students to the main office or to the Convocation Center lobby. (Revised June 2008)
Any sports teams or co-curricular groups or individuals wishing to hang posters/signs in the school must have the approval and signature of the Athletics or Activities Department. Any other group or individual must have the approval and signature of the Assistant Principal. Posters, signs, and flyers cannot exceed 8" x 11" and may only be hung on designated bulletin boards or chalkboard strips. They may not be taped on windows, walls, or doors and must be removed the day after the event. All locker posters will be removed on Fridays. Non-school related announcements may not be posted.
AHA Web Site
AHA's Web site www.academyofholyangels.org offers news and information about AHA including information about policies and procedures, curriculum and learning, sports schedules, student news and achievements, events, calendars, and much more.
AHA emails the weekly newsletter, STARS Connection to parents.
AHA emails messages to parents to clarify incidents at school and provide additional information. To ensure parents receive these messages, AHA asks parents to make sure the school has their correct email addresses. Parents should update their email addresses and other biographical information as follows:
- Go to www.academyofholyangels.org, click on Parents, then myAHA
- Log into myAHA with your username and password. If you do not know either of these, you can request they be sent to the email address we have on file. If you have any difficulty logging in, email firstname.lastname@example.org
- Once you are logged in to myAHA, click on your name in the upper right hand corner, then Profile
- Your Contact Card should appear and you can click on the pencil above your email to change it. Other biographical information can be updated on the same screen by clocking on the pencil near the information to be changed.
You can also change what types of emails and notifications you receive from us
- Click on your name in the upper right hand corner of myAHA, then Settings
- On the left hand side, click notifications
- Scroll down and check or uncheck your preferences
- Be aware that unchecking the "Bulk Email" box will mean that you do not receive any email messages from AHA that are not sent directly person-to-person
- If you have any questions about this, email email@example.com.
Communique is a news magazine is mailed three times each year to members of the AHA community. It contains news about the school, its students, faculty and alumni.
Copyright Policy and Guidelines
It is the policy of the Academy of Holy Angels to support and comply with the federal copyright law. 17 U.S.C. 101-120. To implement this policy and to ensure adherence to copyright law, AHA has adopted recommendations for administrative library/media and teacher compliance. The administration, in connection with the school’s library/media personnel, will develop, periodically review, and update educational materials, guidelines, and sample forms for use by staff in adhering to federal copyright law.
School Name, Trademark or Logo
The name ACADEMY OF HOLY ANGELS , AHA and design, STARDOME and design, STARS and design, STARS SPIRIT and design, and team names and logos are trademarks of the Academy of Holy Angels. These may not be used without prior written consent of the school’s administration. Teams or groups wishing to order merchandise bearing the school’s name or trademark must request permission from the Athletics or Activities Director. A form may be obtained through Stars Spirit Store. The store manager will answer preliminary questions regarding the use of school trademarks. The completed request must include an artwork sample of the design to receive approval.
By signing a tuition contract, parents give the school permission to use photos/likenesses and names of their student for publicity, promotion and marketing in print publication. Holy Angels will publish student photos with first name and last initial. When Holy Angels uses a student's full first name and full last name, with picture, prior approval from the family will be sought.
(updated July 7, 2010; June 13, 2011, June 13, 2012. August 9, 2012; June 19, 2014 mn, July 13, 2015 ga; 6/19/20 cd)
Conflict Resolution and Appeals
The procedure for resolving differences that occur in academics between school, parent/guardian, students and teachers is as follows:
STEP 1: Meeting between student, teacher and parent/guardian should be called. This meeting can be initiated by any of the above parties.
STEP 2: If any of the three parties still feels that the conflict is not resolved, a meeting between the student, teacher, parent/guardian and department chair may be called by any party. Notes of the meeting will be kept by the department chair. If the department chair is the teacher involved, the Assistant Principal or Principal will act as mediator, depending on whether the conflict is behavioral or academic.
STEP 3: If any of the four parties still feels that the conflict is not resolved, a meeting between the student, teacher, parent/guardian, department chair and an administrator may be called by any party. Notes of the meeting will be kept by the administrator. If no resolution can be arrived at by the end of the meeting, the administrator will inform all parties of his/her decision within one week of the meeting. A copy of all communications will be given to the President.
Appeals for Academic or Disciplinary Decisions
For students who wish to appeal a dismissal based on disciplinary or academic reasons, a
Board of Review will be assembled to hear the appeal. The student must request an appeal within five school days of the dismissal or the student loses the right to appeal.
- Primary function of the four-member Board of Review is to recommend to the AHA President a resolution to a dismissal issue. The President’s decision is final.
- Membership of the Board of Review:
- Chair person: Principal (for disciplinary reasons); Assistant Principal (for academic reasons)
- Three teachers randomly chosen by the Principal/Assistant Principal from the pool of Board of Review teachers. The Board of Review will not include teachers directly involved in the incident or witnesses to the incident. (Teachers must be contacted within two school days of the request for appeal.)
- Responsibilities of the Board of Review members:
- Consider the Incident Summary sheet prior to Board of Review meeting.
- Remain impartial regardless of relationships with those involved and consider the common good.
- Consider whether the student’s conduct has an effect on maintaining school order and discipline, protecting the safety and welfare of others, or damaging the reputations of the school.
- Consider whether the dismissal falls within the guidelines stated in the Student and Parent Handbook.
- Hear both sides in an ordered fashion.
- Question both sides if clarifications are needed.
- Recommend to the President a resolution to the issue with rationale.
- Remember that students can be expelled for repeated suspensions, conduct detrimental to the reputation of the Academy, and immorality in talk and action.
- Responsibilities of the chairperson of the Board of Review:
- Ensure a tone of “information gathering” by staying focused on task. The Board of Review is not a debate. It is a presentation of information. The chairperson has the authority to terminate lines of discussion that are not relevant to the issue at hand.
- Call the meeting to closure when the presentation of information and responses are complete.
- Manage time.
- Present the Board of Review’s recommendation to the President in a timely fashion, usually within one full school day of the meeting.
- Procedures of the Board of Review:
- The Principal, the Assistant Principal, or the Athletic Director will present the reasons for the violation/penalty/dismissal. Each side will have five minutes to present its information and position to the Board. The student and parents may select to be first or second in the presentation.
- After each side has made its presentation, Board members may ask questions of either side.
- Each side will be given a two-minute opportunity to respond to the presentation of the other. The student and parents again select the order of response.
- Again, the Board of Review is free to question after each response.
- The chairperson will determine if a second round of response and questions is needed. Each round of responses is limited to two minutes.
- The meeting will end when both sides have finished their presentations and responses.
- Notification of final decision: The President of AHA will notify both the student and the members of the Board of Review of the final decision. This will be done in writing, within one full school day of receiving the Board’s recommendation.
- The Chair will reconvene the Board of Review for any follow up if necessary.
- The President’s decision is final.
(6/21/11 mn, 7/14/15 ga)
The state of Minnesota has authorized local public school districts to allow pupils attending a non-public school, established and operating within the school district boundaries, access to the existing district Secondary Pupil Guidance and Counseling Services program. On behalf of all AHA students, a request has been made that the district's Secondary Pupil Guidance and Counseling Services program be made available this school year. A parent’s acceptance of this policy as part of the AHA Student Handbook indicates acceptance. Parents who do not wish to receive the named items should contact the Principal. By not accepting these items, the parent will be required to pay an additional fee, which will be automatically added to tuition. The dollar amount that Holy Angels has received from the state for the 2021-22 school year is $278.19.
Counselors help students with academic, social, and personal concerns, selection of courses of study each year, selection of college/technical schools or other post-high school plans, and testing and interpreting test results. Counselors are available from 7:30 a.m. to 3 p.m. each school day. Students are invited to make appointments during study time or before/after school. The College and Career Center is open from 7:30 a.m. to 3 p.m. each school day. Students are welcome to browse and check out materials.
A Student Assistance Team meets weekly to discuss the best course of action to help students who are having difficulty with academic and/or personal-social adjustment. The goal of the group is to create and maintain a supportive learning environment. The Student Assistance Team encourages students, parents and staff to share their concerns about individual students. If something is troubling a student at school, please feel free to talk to a counselor or any staff member. The information shared between a student and counselor will remain confidential but will be weighed against the safety of the student and the community. Students are always informed when confidentiality cannot be maintained. Ask a counselor if you have any questions about confidentiality.
(updated 4/06/09; 5/07/10 mn; 6/21/11 mn; 7/18/12 mn; 6/13/13; 6/19/14 mn, 7/14/15 ga; 6/26/18 cd; 6/19/20 cd; 7/22/21 cd)
The Student Government sponsors dances. By purchasing a ticket, students agree to abide by these guidelines:
- The start and end time of the dances do vary slightly; therefore, it is the responsibility of students attending to know the start and end time of the dance. No dance ends later than 11 p.m.
- All students planning on attending a dance must arrive within one-half hour of the dance start time or have previously informed the dance moderator why they will be late.
- Students must show their school identification card to be admitted to dances.
- Dances are for enrolled Holy Angel's students only. There are three dances which guests may attend: Sadie Hawkins, Angelus, and Prom. Holy Angels students may bring one guest who must be registered in advance. The Holy Angels student accepts responsibility for the guest's behavior. Dance registration forms are available outside the main office. Students who have been expelled from Holy Angels may not attend Holy Angels' dances.
- Doors are closed one-half hour after the dance ends: therefore students should have a ride arranged accordingly. St. Peter's parking lot can be used for pick-up of students to avoid the after-dance rush. The established and enforced curfew by Richfield police for students 18 years old and younger is midnight.
- Purses, bags, and jackets must be checked into the coat check before entering the dance. Purses, bags and jackets are subject to search.
- If students leave the building, they will not be re-admitted.
- Richfield police officers and Holy Angels personnel supervise all dances. Breathalyzers will be on site and will be used by police if a student or guest displays behavior characteristics of possible alcohol use at any time during the dance. If a student or guest is in violation of MN stat. 340A.503 regarding the consumption of alcohol, a ticket may be issued and the school policy on chemical issues will be enforced. Parents will be contacted to come to the dance to take the student or guest home.
- Holy Angels is a "tobacco free" facility. No tobacco or smoke-free tobacco including vaping delivery systems are allowed on campus. School policy will be followed for those students found using or in possession.
- Students will not be admitted if they are not dressed appropriately. The adult supervisors at the dance will make a determination of "appropriate." The basic guideline for dances is a code of modesty for all students. Midriffs, cleavage and under garments must be covered. No revealing or tight clothing including miniskirts, midriff tops, halter tops, tube tops, tight pants, tight shirts, revealing shirts, shear shirts, ribbed tank undershirt and open back shirts will be allowed. Low riding pants or hip huggers are also not permitted. Sleeveless tops may be worn; however no tank tops or spaghetti strap tops are permitted. School uniforms will be available for students to wear if needed.
- Students will not be allowed to dance in a suggestive or profane manner. Displays of intimacy, which contain a suggestion of sexual movements even between consenting individuals, are inappropriate to the school environment.
- Holy Angels reserves the right to censor any music.
- Students will be removed from the premises for displaying behavior or clothing that is deemed by the supervisors/police to be obnoxious or inappropriate. A violation of any of the above may result in suspension from all school dances and other school consequences may be involved.
- Held in September or early October to celebrate the homecoming football game and activities
- Time: 8-11 p.m.
- For grades 9-12
- Attire is semi-formal
- Curfew appropriate
SADIE HAWKINS DANCE
- Held in November or early December. Sadie Hawkins traditionally is a “girl ask boy” date dance. However, all AHA students are welcome to attend. Tickets are sold for couples or single admission.
- Time: 8-11 p.m.
- For grades 9-12
- Guests are allowed. Non-Holy Angels students attending the dance need to complete the guest registration form prior to the dance.
- Attire is specified by the theme determined by the dance committee
- Curfew appropriate
- Angelus is a semi-formal date dance held in conjunction with Snow-Daze.
- Time: 8-11 p.m.
- For grades 10-12, or 9th graders invited by upper class students
- Guests are allowed. Non-Holy Angels students attending the dance need to complete the guest registration form prior to the dance.
- Tickets are sold for couples and for single admission.
- Curfew appropriate
- Held in May as a formal spring celebration
- Time: Grand March begins at 6pm. Dinner/dance begins at 7 p.m. to 11 p.m. School responsibility ends at 11 p.m.
- For grades 11 and 12 or 9th and 10th graders invited by upper class students.
- Guests are allowed. Non-Holy Angels students attending the dance need to complete the guest registration form prior to the dance.
- Attire is formal
- Parents are welcome at Grand March
- Prom does not have to be a huge expense
- Curfew appropriate
- Photography available
Parents are solely responsible for students' before- and after-dance activities. AHA advises against unchaperoned all-night activities such as the use of hotel rooms, camping trips, overnight cabin stays, co-ed sleepovers, etc.
(updated September 28, 2010; 7/5/11 mn, 6/13/12 mn June 7, 2013mn; June 19, 2014 mn, July 14, 2015 ga; 6/26/18 cd; 6/19/20 cd)
Discipline and Codes of Conduct
The purpose of this policy is to ensure that students are aware of and comply with the school’s expectations for student conduct. Such compliance will enhance the school’s ability to maintain discipline and ensure there is no interference with the educational process. The school will take appropriate disciplinary action when students fail to adhere to the Code of Student Conduct established by this policy.
General Statement of Policy
The school recognizes that individual responsibility and mutual respect are essential components of the educational process. The school further recognizes that nurturing the maturity of each student is of primary importance, and is closely linked with the balance that must be maintained between authority and self discipline as the individual progresses from a child’s dependence on authority to the more mature behavior of self control.
All students are entitled to learn and develop in a setting that promotes respect of self,
others and property. Proper positive discipline can only result from an environment that provides options and stresses student self-direction, decision making and responsibility. Schools can function effectively only with internal discipline based on mutual understanding of rights and responsibilities. Students must conduct themselves in an appropriate manner that maintains a climate in which learning can take place. Overall decorum affects student attitudes and influences student behavior. Proper student conduct is necessary to facilitate the education process and to create an atmosphere conducive to high student achievement.
Although this policy emphasizes the development of self-discipline, it is recognized that there are instances when it will be necessary to administer disciplinary measures. To enact a consequence, the school has to have reasonable suspicion an act has occurred, not overwhelming evidence, an admission of guilt or the existence of evidence beyond a reasonable doubt. If the school feels that the preponderance of evidence collected indicates the student committed the act, a consequence can be administered. As we are an educational institution, we strive to provide appropriate consequences based upon the reasonable evidence we obtain through investigation. It is the position of the school that a fair and equitable student discipline policy will contribute to the quality of the student's educational experience
Areas of Responsibility
A. The Board of Trustees. The Board of Trustees holds all school personnel responsible for the maintenance of order within the school and supports all personnel acting within the framework of this discipline policy.
B. Principal. The Principal shall establish guidelines and directives to carry out this policy; hold all school personnel, students and parents responsible for conforming to this policy; and support all school personnel performing their duties within the framework of this policy. The Principal shall also establish guidelines and directives for using the services of appropriate agencies for assisting students and parents. Any guidelines or directives established to implement this policy shall be submitted to the Board of Trustees for approval and shall be attached as an addendum to this policy. The Principal also is given the responsibility and authority to formulate building rules and regulations necessary to enforce this policy, subject to final board approval. The Principal shall give direction and support to all school personnel performing their duties within the framework of this policy. The Principal shall consult with parents of students conducting themselves in a manner contrary to the policy, shall also involve other professional employees in the disposition of behavior referrals, and shall make use of those agencies appropriate for assisting students and parents.
C. Teachers. All teachers shall be responsible for providing a well-planned teaching/learning environment and shall have primary responsibility for student conduct, with appropriate assistance from the administration. All teachers shall enforce the Code of Student Conduct.
D. School Personnel. All school personnel shall be responsible for contributing to the atmosphere of mutual respect within the school. Their responsibilities relating to student behavior shall be as authorized and directed by the Principal.
E. Parents or Legal Guardians. Parents and guardians shall be held responsible for the behavior of their children as determined by law, Catholic teaching, and community practice. They are expected to cooperate with school authorities and to participate regarding the behavior of their children.
F. Students. All students shall be held individually responsible for their behavior, and for knowing and obeying the Code of Student Conduct and this policy.
G. Community Members. Members of the community are expected to contribute to the establishment of an atmosphere in which rights and duties are effectively acknowledged and fulfilled.
All students have the right to an education and the right to learn.
All students have the responsibility:
- For their behavior, and for knowing and obeying all school rules, regulations, policies and procedures;
- To attend school daily, except when excused, and to be on time to all classes and other school functions;
- To pursue and attempt to complete the courses of study prescribed by school authorities;
- To make necessary arrangements for making up work when absent from school;
- To assist the school staff in maintaining a safe school for all students.
- To be aware of all school rules, regulations, policies and procedures, including those in this policy, and to conduct themselves in accord with them;
- To assume that until a rule or policy is waived, altered or repealed, it is in full force and effect;
- To be aware of and comply with federal, state and local laws;
- To volunteer information in disciplinary cases should they have any knowledge relating to such cases and to cooperate with school staff as appropriate;
- To respect and maintain the school's property and the property of others;
- To dress and groom in a manner that meets standards of safety and health and common standards of decency, and that is consistent with applicable school policy (such as the uniform policy);
- To avoid inaccuracies in student newspapers or publications and refrain from indecent or obscene language
- To conduct themselves in an appropriate physical or verbal manner; and
- To recognize and respect the rights of others.
Code of Student Conduct
The following are examples of unacceptable behavior subject to disciplinary action by the school. Any student who engages in any of these activities shall be disciplined in accordance with this policy. This policy applies to all school buildings, school grounds and school property, school-sponsored activities or trips, school bus stops, school buses, school vehicles, school contracted vehicles or any other vehicles approved for school purposes, the area of entrance or departure from school premises or events, and all school-related functions. This policy also applies to any student whose conduct at any time or in any place off campus interferes with or obstructs the mission or operations of the school or the safety or welfare of the student, other students, or employees. Information forwarded to the school through police reports or other reliable reports is included in this policy. To enact a consequence, the school has to have reasonable suspicion an act has occurred, not overwhelming evidence, an admission of guilt or the existence of evidence beyond a reasonable doubt. If the school feels that the preponderance of evidence collected indicates the student committed the act, a consequence can be administered. As we are an educational institution, we strive to provide appropriate consequences based upon the reasonable evidence we obtain through investigation.The following are examples of unacceptable behavior and should not be considered a complete list.
- Violations against property including, but not limited to, damage to or destruction of school property or the property of others, failure to compensate for damage or destruction of such property, arson, breaking and entering, theft, robbery, possession of stolen property, extortion, trespassing, unauthorized usage, or vandalism (including "TPing");
- The use of profanity or obscene language or the possession of obscene materials;
- Gambling including, but not limited to, playing a game of chance for stakes
- Attendance problems including, but not limited to, truancy, absenteeism, tardiness, skipping classes or leaving school grounds without permission;
- Opposition to authority using physical force or violence;
- Using, possessing or distributing tobacco or tobacco paraphernalia including vaping delivery systems; regardless of whether the use occurs on-or-off campus and regardless of the age of the student.
- Using, possessing, distributing or being under the influence of alcohol or other intoxicating substances;
- Using, possessing, distributing or being under the influence of narcotics, drugs or other controlled substances or look-alike substances, except as prescribed by a physician, including one student sharing prescription medications with another student;
- Using, possessing or distributing items or articles that are illegal or harmful to persons or property including, but not limited to, drug paraphernalia;
- Using, possessing or distributing weapons, look-alike weapons, or other dangerous objects;
- Violation of the school Weapons Policy;
- Possession of ammunition including, but not limited to, bullets or other projectiles designed to be used in or as a weapon;
- Possession, use or distribution of explosives or any compound or mixture, the primary or common purpose or intended use of which is to function as an explosive;
- Possession, use or distribution of fireworks or any substance or combination of substances or articles prepared for the purpose of producing a visible or an audible effect by combustion, explosion, deflagration or detonation;
- Using an ignition device, including a butane or disposable igniter or matches, inside an educational building and under circumstances where there is a risk of fire, except where the device is used in a manner authorized by the school;
- Violation of any local, state or federal law as appropriate (e.g. curfew violations);
- Acts disruptive of the educational process, including, but not limited to, disobedience, disruptive or disrespectful behavior, defiance of authority, cheating, insolence, insubordination, failure to identify oneself, improper activation of fire alarms, or bomb threats;
- Possession of nuisance devices or objects that cause distractions including, but not limited to, pagers, radios and phones;
- Violation of school bus or transportation rules or the school bus safety policy;
- Violation of parking or school traffic rules and regulations, including, but not limited to, driving on school property in such a manner as to endanger persons or property;
- Violation of directives of guidelines relating to lockers or improperly gaining access to a school locker
- Possession or distribution of slanderous, libelous or pornographic materials;
- Student attire or personal grooming that creates a danger to health or safety or creates a disruption to the educational process, including clothing that bears a message which is lewd, vulgar, or obscene; apparel promoting products or activities that are illegal for use by minors; clothing containing objectionable emblems, signs, words or objects; apparel with pictures communicating a message that is racist, sexist or otherwise derogatory to a protected minority group or that connotes gang membership;
- Criminal activity;
- Falsification of any records, documents, notes or signatures;
- Tampering with, changing, or altering records or documents of the school by any method including, but not limited to, computer access or other electronic means;
- Scholastic dishonesty that includes, but is not limited to, cheating on a school assignment, plagiarism or collusion, including the use of picture phones or other technology to accomplish this end;
- Impertinent or disrespectful language toward teachers or other school personnel;
- Sexual and/or racial abuse and/or harassment;
- Actions, including fighting or any other assaultive behavior, which causes or could cause injury to the student or other persons; or which otherwise endangers the health, safety, or welfare of teachers, students, other school personnel or other persons; or involves interfering with the ability of a staff member to get to, or break up a fight;
- Committing an act that inflicts great bodily harm upon another person, even though accidental or a result of poor judgment;
- Violations against persons, including, but not limited to, assault or threatened assault, fighting, harassment, interference or obstruction, attack with a weapon or look-alike weapon, sexual assault, illegal or inappropriate sexual conduct, or indecent exposure;
- Verbal assaults, or verbally abusive behavior, including, but not limited to, use of language that is discriminatory, abusive, obscene, threatening, intimidating or that degrades other people;
- Physical or verbal threats, including, but not limited to, the staging or reporting of dangerous or hazardous situations that do not exist;
- Inappropriate, abusive, threatening, or demeaning actions based on race, color, creed, religion, sex, marital status, status with regard to public assistance, disability, national origin or sexual orientation;
- Using AHA’s systems to post, transmit or distribute false or defamatory information about a person or organization; to harass another person; or to engage in personal attacks, any form of cyberbullying, including prejudicial or discriminatory attacks.
- Disobedience or insubordination to teachers or other school personnel;
- Violation of school rules, regulations, policies or procedures;
- Other acts, as determined by the school, which are disruptive of the educational process or dangerous or detrimental to the student or other students, school personnel or surrounding persons or which violate the rights of others or which damage or endanger the property of the school, or which otherwise interfere with or obstruct the mission or operation of the school or the safety or welfare of students or employees.
Disciplinary Action Options
It is the general policy of the school to utilize progressive discipline to the extent reasonable and appropriate based upon the specific facts and circumstances of student misconduct. The Principal, Assistant Principal and/or the Dean of Student Life have the right to alter any of these consequences if they deem it necessary.To enact a consequence, the school has to have reasonable suspicion an act has occurred, not overwhelming evidence, an admission of guilt or the existence of evidence beyond a reasonable doubt. If the school feels that the preponderance of evidence collected indicates the student committed the act, a consequence can be administered. As we are an educational institution, we strive to provide appropriate consequences based upon the reasonable evidence we obtain through investigation. At a minimum, violation of school rules, regulations, policies or procedures will result in discussion of the violation and a verbal warning. The school shall, however, impose more severe disciplinary sanctions for any violation, including dismissal, if warranted by the student's misconduct, as determined by the school.
Disciplinary action may include, but is not limited to, one or more of the following:
- Student conference with teacher, Principal, Assistant Principal, counselor or others school personnel, and verbal warning;
- Parent contact;
- Parent conference;
- Removal from class;
- In-school suspension;
- Suspension from cocurricular activities;
- Detention or restriction of privileges;
- Loss of school privileges;
- In-school monitoring or revised class schedule;
- Referral to in-school support services;
- Referral to community resources or outside agency services;
- Financial restitution;
- Referral to police, other law enforcement agencies or other appropriate authorities;
- Petition County Court for juvenile delinquency adjudication;
- Out-of-school suspension;
- Other disciplinary action as deemed appropriate by the school.
Authorized Use of Force
When necessary, under the circumstances (or when the individual reasonably believes such circumstances to exist) and when exercising the individual's lawful authority, reasonable force may be used by:
- The Principal or a teacher to:
- Correct a student, or
- Restrain a student, or
- Prevent bodily harm or death to another.
- A school employee or school bus driver to:
- Restrain a student, or
- Prevent bodily harm or death to another.
(Note: Based on the language in the criminal statute, Minnesota Statutes, Section 609.06 Authorized Use of Force.)
Removal of Students from Class; Suspension; Dismissal
- Teachers have the responsibility of attempting to modify disruptive student behavior by such means as conferring with the student, using positive reinforcement, assigning detention or other consequences, or contacting the student's parents. When such measures fail or when the teacher determines it is otherwise appropriate based upon the student's conduct, the teacher shall have the authority to remove the student from class pursuant to the procedures established by this discipline policy. "Removal from class" and "removal" mean any actions taken by a teacher, Principal, Assistant Principal or other school employee to prohibit a student from attending a class or activity period generally for a period of time not to exceed five (5) days, pursuant to this discipline policy.
- The school also has the authority to impose further discipline, including suspension or dismissal.
- Grounds for removal from class, suspension and/or dismissal shall include any of the following:
- Willful conduct that materially and substantially disrupts the rights of others to an education; including conduct that interferes with a teacher's ability to teach or communicate effectively with students in a class or with the ability of other students to learn.
- Willful conduct that endangers school employees, surrounding persons, the student or other students, or the property of the school;
- Willful violation of any school rules, regulations, policies or procedures, including the Code of Student Conduct in this policy; or
- Other conduct which, in the discretion of the teacher or administration requires removal of the student from class, suspension or dismissal.
- Violations leading to suspension, based upon severity, may also be grounds for actions leading to dismissal.
- Students dismissed from Holy Angels are not allowed on campus or to attend school-sponsored functions.
Student Discipline Records
It is the policy of the school that complete and accurate student discipline records be maintained. The collection, dissemination, and maintenance of student discipline records shall be consistent with applicable school policies and applicable federal or state law.
Policy on Staff notification of Violent Behavior by Students
This policy addresses staff notification of violent behavior by students. The purpose of this policy is to address the circumstances in which data should be provided to classroom teachers and other school staff members about students with a history of violent behavior in order to serve the student and protect students and staff members. The policy incorporates a written notice to assure that appropriate data are made available to school staff members and to guarantee an accurate record of the data provided.
Development of this policy was required by the 2003 Legislature (See 2003 Session Laws, Special Session Chapter 9, Article 2, §53) and helps districts comply with Minn. Stat. §§121A.64 and 121A.75.
Data about students are governed by both state and federal law, Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act) and 20 U.S.C §1232g (Family Educational Rights and Privacy Act or FERPA). More detailed information on school district practice and policy regarding student records and data can be found in the school district’s Data Practices Policy (Protection and Privacy of Pupil Records Policy) and approved Records Retention Schedule.
For purposes of this Policy on Staff Notification of Violent Behavior by Students (Policy) and the model notification form, terms have the meaning given them.
Administration means the person or persons responsible for performing the school district’s obligations under this Policy and who shall be the Superintendent or other designee.
- Classroom Teacher
Classroom Teacher means the instructional personnel responsible for the course or room to which a student is assigned at any given time.
- History of Violent Behavior
- A student will be considered to have a history of violent behavior if incident(s) of violence have occurred as follows:
- Violent behavior that occurs prior to January 1 of a given school year will be considered to give rise to notice requirements under this Policy for that school year and the following school year.
- Violent behavior that occurs on or after January 1 of a given school year will be considered to give rise to notice requirements under this Policy for that school year and the two following school years.
- If a student has an incident of violence within these time frames, that incident and all other past related or similar incidents of violence will be reported.
- Incident(s) of Violence
Incident(s) of violence means willful conduct in which a student has threatened or caused physical injury to person(s) or significant damage to property, regardless of whether related to a disability or whether discipline was imposed. This does not include injury or damage which is accidental or is the result of negligence. An incident of violence includes an incident described in notices received from either law enforcement or the juvenile courts.
- Legitimate Educational Interest
For purposes of federal and state law, a school staff member is determined to have a legitimate educational interest in data related to a history of violent behavior if the data requested are:
- necessary for that school staff member to perform appropriate tasks that are specified in his or her position description or by a contract agreement; 2.
- used solely within the context of school business and not for purposes extraneous to the school staff member’s areas of responsibility or to the school;3.
- relevant to the accomplishment of a job-related task or to a determination about the student; and
- consistent with the purposes for which the data are maintained.
- School Staff Member
School Staff Member includes:
- A person licensed by the State and appointed by the school board to an administrative, supervisory, instructional or other professional position such as a principal, teacher, counselor or school psychologist;
- A person employed by or under contract to the school board to perform a special task such as paraprofessional, school bus driver, secretary, clerk, occupational therapist, or the school board attorney for the period of his or her performance as an employee or contractor; and
- A substitute for persons listed above for the period of his or her performance as substitute.
- STAFF NOTIFICATION
- Recipients of Notice
Each classroom teacher of a student with a history of violent behavior (see Section II. C., above), will receive written notification from the administration prior to placement of the student in the teacher’s classroom. In addition, notice will be given by the administration to other school staff members who have a legitimate educational interest, as defined in this policy, in the data.
For example, the bus driver of the student or a paraprofessional assisting on the student’s bus would have a legitimate educational interest in the data while a driver or paraprofessional on a different bus would not.
Similarly, a paraprofessional working with the student in the classroom or supervising the student on the playground would have a legitimate educational interest in the data while a paraprofessional who does not interact with this student would not. Different school staff members may have a legitimate educational interest in different amounts of data on a particular student.
- Determination of Who Receives Notice
Detailed determination of which school staff members have a legitimate educational interest will be made by (1) the school district’s Responsible Authority appointed by the school board under the Minnesota Government Data Practices Act or (2) the administration. In the event the administration makes this detailed determination, the Responsible Authority will provide guidance to whoever determines what data will be shared.
A school staff member who receives notice under this policy may provide notice to someone substituting for him or her or for another staff member who has received notice. For example, if a paraprofessional that is absent has received notice, that paraprofessional, the classroom teacher, or the principal could tell the person temporarily replacing the paraprofessional.
- Form of Written Notice
- Name of the student;
- Date of notice;
- The history of violent behavior as defined in Section II of this Policy; and
- Reminder of the private nature of the data provided.
If appropriate, the notice will also include any or all of the following:
- Explanation of what occurred in each incident of violent behavior if known, specifically including any mitigating factors;
- Types of situations that might trigger violent behavior by the student, if known;
- Successful strategies or interventions, if known; and
- Documents that the staff member may review to assist understanding of the student (e.g. IEP or § 504 plan).
- Record of Notice
The administration must keep a copy of the notice or other documentation to provide a record of those school staff members notified under this section. Retention of the written notice provided to school staff members is governed by the approved Records Retention Schedule.
- Law Enforcement Reports
The administration must immediately forward to appropriate school staff members those notice related to an incident of violent behavior received from law enforcement pursuant to Minn. Stat. §121A.75. The law enforcement notice must be followed by the formal written notice set forth above within a reasonable time, not to exceed ten business days. All other notices received from law enforcement pursuant to Minn. Stat. §121A.75 must be disseminated as required by that section. Retention of the law enforcement notice is governed by Minn. Stat. §121A.75, subd. 2(e).
- Model Notice
A model form for School Staff Member Notification is attached as Appendix I.
- NOTICE TO OTHER SCHOOL DISTRICTS
When transferring records of a student with a history of violent behavior, administration must send to an enrolling school district, charter school or alternative education program all student records, including all data about the student’s history of violent behavior, consistent with this Policy. Transferring the records is not a violation of the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g or the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, provided the annual FERPA parental notice requirements are met. These written records within the student’s file are educational records and are to be transmitted to an enrolling school district, as set forth in Minn. Stat. §120A.22, subd. 7.
- PARENTAL NOTICE
The administration will notify parents that it gives classroom teachers and other school staff members notice about students’ history of violent behavior. This will be included as part of the Annual Notice of Rights required by FERPA and shall be provided to a parent/guardian at the time a Notice about the student’s violent behavior under this Policy is first provided or if it is changed. In addition, the administration will notify parents that this Notice is an educational record and will be transferred to an enrolling school district.
Parents will be given notice that they have the right to review and challenge records or data, (including the data documenting the history of violent behavior), under both state and federal law as set forth in the school district Data Practices Policy.
- TRAINING NEEDS
Pursuant to Minn. Stat. § 121A.64, representatives of the school board and representatives of the teachers will discuss the needs of students and staff. The parties may discuss necessary training which may include training on conflict resolution and positive behavior interventions and may discuss necessary intervention services such as student behavioral assessments.
Minn. Stat. § 120A.22, subd. 7 (Education Records)
Minn. Stat. § 121A.64 (Notification of Students with Violent Behavior)
Minn. Stat. § 121A.75 (Law Enforcement Notice to Schools)
Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)
20 U.S.C. § 1232g (Family Educational Rights and Privacy Act)
34 C.F.R. §§ 99.1-99.67 (Rules implementing FERPA)
Minn. Stat. §13.04, subd. 4 (Process for challenging data under state law)
34 C.F.R. §§99.20 – 99.22 (Process for challenging data under federal law
Created August 2003
Each teacher has responsibility and authority to maintain a positive learning environment in the classroom. Every student has the right to an education, but does not have the right to keep others from learning by disrupting class. Teachers will express rules, guidelines and expectations the first day of class.
Consequences for disruptive classroom behavior are:
- Teacher will assign teacher-administered detention for classroom disruptions or inappropriate behavior. Each unit of teacher-administered detention is 20 minutes, and the student must serve the detention before school (7:30-7:50 a.m.) or after school (2:40- 3 p.m.).
- Students not reporting for teacher-administered detention will be referred to the Assistant Principal. Detention and/or parent/guardian conference may result.
- Continued disruptions or inappropriate behavior will result in a contract for behavioral improvement. If the conditions are not adhered to, a disciplinary withdrawal from the class (no credit given) will result. Detention must be completed no later than two days after the detention is assigned. Students not completing detention will receive one day of In-School Suspension.
Hallways are an extension of the classroom. Appropriate language and behavior is expected. For safety reasons, students may not sit on the hallway floors.
Consequences for inappropriate hallway behavior are the same as for inappropriate classroom behavior. Students are not to loiter in the hallways or by their lockers. They should gather their books and belongings, and exit the hallways during passing time. This includes juniors and seniors with unscheduled time. Students needing to leave class during the period will be issued hallway passes.
To ensure safe and comfortable transportation, students must act responsibly when riding the bus. All school policies apply to conduct on school buses. Failure to follow policies results in detention, suspension, and/or denial of bus-riding privileges.
Staff members may assign staff-administered detention for a student's misbehavior.
Each unit of staff-administered detention is 20 minutes and the student must serve the detention before school (7:30-7:50 a.m.) or after school (2:40-3 p.m.). Students not reporting for staff-administered detention are referred to the Assistant Principal.
The Assistant Principal may assign Saturday detention for inappropriate behavior. Detention must be completed on the date it is assigned. Students not completing detention on the day assigned will receive one day of In-School Suspension (ISS). ISS is a work/study day.
Since the student is not allowed to leave the ISS room, the student should bring a bag lunch. Students who receive ISS may not participate, practice, compete or perform in any activity on the day they serve ISS.
Fighting/Obstructing Staff Member Response to a Fight
Students involved in a fight or who prevent or inhibit a staff member from responding to a fight, face consequences which are at the discretion of the Assistant Principal or designee. Consequences include, but are not limited to, detention, suspension, or expulsion. Law enforcement also may be involved.
In-School Suspension (ISS)
In-school suspension is a supervised work/study day assigned for disciplinary reasons. Some examples of reasons for assigning ISS include, but are not limited to, not completing detention in a timely manner, fighting, theft, harassment and chronic behavior problems. Students receiving ISS will be considered absent from their classes, and they are allowed to make up class work missed on that day. Tests and quizzes cannot be made up. Students involved in cocurricular activities may not practice, compete or perform in their activity for that day. Since students may not leave the ISS room, students should bring a bag lunch.
Students who miss all or part of a day without permission of the school and/or parents are considered skipping school.
Consequences for skipping--
- a class are two hours of detention, parent/guardian notification, no credit for the class period skipped, loss of off-campus privilege, and probation. A further offense results in parent/guardian notification, a disciplinary withdrawal from class and the student being scheduled into a study hall or auditing the class for no credit.
- a study hall or assembly are the same as for skipping a class. A further offense requires a conference to determine consequences appropriate to the action.
- a day of school are a conference with parent/guardian. Student is subject to expulsion.
Stealing and Vandalism
All are encouraged to work together to provide an atmosphere where each person is valued and trust is genuine. Everyone must strive to take good care of material things that are for use by everyone and respect each other's possessions. Students will be held liable for damage to school property. Using the locks on lockers is essential in reducing the potential for theft.
The minimum consequences for a student stealing include:
- Merchandise or cash value must be returned
- Student is subject to expulsion
The minimum consequences for a student vandalizing school property may include:
- Immediate out-of-school suspension
- Immediate notification of police
- Parent or guardian notification
- Monetary compensation for the vandalism; and
- Recommendation for dismissal.
The Principal, Assistant Principal and/or the Dean of Student Life have the right to alter any of these consequences if they deem it necessary.
Parent/Guardian Obligations and Conduct
Preamble: The Academy of Holy Angels is committed to educating each student for life. Mindful that each of us is created in God's image, we respect each other, and we embrace each other's differences. The Holy Angels community expects its members to act respectfully and responsibly when they are interacting with others inside or outside the community. To accomplish these goals, the Academy has adopted policies for its students and staff. Expectations for students include student behavior, classroom behavior, academic honesty, chemical and tobacco use, bus conduct, vandalism, weapons, violence, and harassment. It also expects students to adhere to the student commitment statement to respect all people, to be responsible in what they say, to respect the school environment, to not engage in degrading activities, etc.
Absent from Academy policies has been guidance respecting the obligations of parents, guardians and other adults who interact with the Holy Angels community. From time to time, parents, guardians and other adults interacting with the Holy Angels community fail to fulfill their obligations, fail to act with respect toward others within the school or otherwise engage in degrading, threatening or other behaviors which offend the Academy's commitment to a mutually respectful and peaceful environment and do so in ways which poorly model to students and impair the ability of the Academy staff and other parents to fulfill these goals. Accordingly, in order to assure responsible conduct from parents, guardians and other adults as well as from students, the Board of Trustees of the Academy of Holy Angels has adopted the following policy.
Obligations of parents, guardians and other adults at the Academy of Holy Angels :
An express condition of continued enrollment of all students at the Academy of Holy Angels is that the student's parents or guardians fulfill at least the following obligations and standards of behavior:
- Financial and Service Obligations: Fulfillment of financial and service obligations for a student's tuition. (See Tuition Policy section in the Student Handbook, the Tuition Contract, and any agreements between the school and parents.) Parents and guardians understand that their failure to do so could result in the discontinuation of the student's right to attend the Academy, to receive grades, transcripts or credits, to participate in school functions, participate in and/or attend co-curricular events, to be invited to return to the Academy, to graduate or to receive a diploma.
- Behavior Obligations: To act with respect and understanding toward students, teachers, other parents/guardians, administrators, coaches, and staff of the Academy. Parents and guardians understand that their failure to do so could result in the discontinuation of the student's right to attend the Academy, to receive grades, transcripts or credits, to participate in school functions, to be invited to return to the Academy, to graduate or to receive a diploma. Conduct which violates this obligation includes, but is not limited to, the following:
- Physical abuse, assaults or threats of the same
- Intimidation, harassment or verbal abuse
- Failing to abide by requests from staff that fall under the school’s practices/ policies (i.e., having a doctor’s notes for an absence)
- Unwelcomed contact, calls, letters or similar contacts
- Property damage
- Unwelcomed presence on school property or attendance at school functions
- Invasions of others' privacy
- Disrupting any function of the Academy or others' rights to the peaceful enjoyment of the same
- Disruption of the school's operations
- Maligning, defaming, or harassing AHA staff, the school’s organization or mission
- Determination of Need for Removal or Conditions: Should any parent or guardian fail to meet these obligations, as determined by the Principal or Assistant Principal pursuant to an appropriate process, the Principal or Assistant Principal may (1) determine that the failure is sufficiently serious to warrant the removal of the student and the discontinuation of the student's right to attend or return to the Academy, or (2) determine that the failure is subject to corrective measures and as a condition to the continued enrollment of the student(s) may require the parent or guardian to take such corrective action or to abide such conditions as the Principal or Assistant Principal of the Academy finds are warranted under the circumstances. In this regard, the Principal or Assistant Principal of the Academy may impose in his or her discretion some or all of the following conditions to such continued enrollment:
- Restrictions on the parent or guardian's (or other family member or related person's) presence on Academy property or at Academy functions or activities;
- Restrictions on the parent or guardian's (or other family member or related person's) contact with any Academy student, parent, guardian, coach, teacher or staff, or the home or workplace of any such person(s);
- Restrictions or obligations as to any further conduct or failures respecting any of the above obligations;
- Requiring the parent or guardian (or other family member or related person) to enter into a written agreement as to any of the above;
- Such other requirements or conditions as are warranted under the circumstances.
- Right of Appeal: Any parent, guardian or student with an interest in any determination under paragraph 3 above may file a written appeal with the President within 10 days from the determination, setting out why such parent, guardian or student disagrees with such determination, and request a hearing.
Upon the filing of any such appeal, the President may, as soon as practicable, convene a hearing. At such hearing, the parent, guardian or student may present evidence and otherwise make any presentation as he or she feels is warranted, and may be assisted by others including counsel. The Principal and/or Assistant Principal will similarly present evidence and otherwise make such a presentation as is warranted and may be assisted by others including counsel. The President shall deliberate on the appeal. The President will either affirm the Principal and/or Assistant Principal's determination, overturn such determination, or make such ruling or conditions as the President concludes are just under the circumstances. The decision of the President shall be final and conclusive.
- Enforcement and Notice: This policy shall be distributed to all parents and guardians of all students seeking to return to the Academy, with an indication that the policy will be enforced throughout the calendar year and that any parent or guardian who feels that he or she cannot agree to such policy should consider the withdrawal of their student from the Academy.
Adopted this 24th day of May, 2004 by the Academy of Holy Angels Board of Trustees John Bierbaum, Chair, Board of Trustees
It is the Academy's policy to maintain a working environment free from offensive or degrading remarks or conduct. Such behavior includes a student's inappropriate remarks about or conduct related to a person's race, color, creed, religion, national origin, gender, marital status, sexual orientation, disability, age, status with regard to public assistance, membership, activity in a local commission dealing with discrimination, or any other legally protected characteristic. Public displays of affection and intimacy which contain a note of sexual suggestiveness (even between consenting individuals) are inappropriate in a public setting and can be offensive to others. Offensive behavior prohibited by this policy includes requests to engage in illegal, immoral or unethical conduct or retaliation against a person who makes a complaint. Offensive behavior also includes conduct either physical or verbal which has the purpose or effect of: creating an intimidating, hostile or offensive working or academic environment; substantially or unreasonably interfering with an individual's work or academic performance; or otherwise adversely affecting an individual's employment or academic opportunities.
One specific kind of illegal and offensive behavior is sexual harassment. Sexual harassment, which can consist of a wide range of unwanted sexually directed behavior, is defined as: Unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature (ex: pantsing, grabbing/touching genitals or buttocks) when:
- Submission to such conduct is made either explicitly or implicitly a term or condition of an individual student's educational environment;
- Submission to or rejection of such conduct by an individual is used as the basis for decisions affecting such individual; or
- Such conduct has the purpose or result of unreasonably interfering with an individual student's educational environment or creating an intimidating, hostile or offensive environment.
Any person who believes he or she (1) has been the victim of offensive behavior, including sexual harassment, by a student, officers, an employee or staff member of the Academy of Holy Angels, or (2) has knowledge of conduct which may constitute sexual harassment, should report the alleged acts immediately to the Assistant Principal, Principal, teacher, counselor or other staff member.
Each incident reported will be handled discreetly and respectfully, subject to the necessary investigation and notification to the alleged offender and appropriate witnesses, and without fear of reprisal. All school officers, faculty and staff are responsible for acknowledging complaints and reporting them promptly to the Principal or other representative of the school as provided herein.
All school officers, faculty and staff employees are responsible for appropriate implementation and enforcement of this policy and maintenance of an environment that is free of all offensive behavior.
The Academy of Holy Angels will respect the confidentiality of the complainant and the individual(s) against whom the complaint is filed as much as possible, consistent with the school's legal obligations. Legal obligations include, among other things, the requirements as to the reporting of cases of possible child abuse, and the necessity to investigate allegations of offensive behavior and take appropriate disciplinary action when it is determined that the alleged conduct has occurred.
Investigation and Recommendation
The Principal, or his/her designee, shall, upon receipt of a report or complaint alleging offensive behavior promptly conduct an investigation. The investigation may be conducted by school officials or by a third party designated by the Principal. If the facts appear to support a finding that a violation of the policy has occurred, appropriate action will be taken. The Principal, or his/her designee, will take the disciplinary action he or she deems necessary and appropriate, including:
- Other appropriate action to end or seek to end the harassment and prevent its recurrence.
The Principal, or his/her designee, will discipline, up to and including possible suspension or dismissal, any individual who retaliates against any person who reports alleged offensive behavior, including sexual harassment, or who retaliates against any person who rectifies, assists or participates in an investigation, proceeding or hearing relating to a complaint. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment.
Sexual Harassment or Sexual Violence as Sexual Abuse/Criminal Sexual Assault
Under certain circumstances, sexual harassment or sexual violence may constitute sexual abuse or criminal sexual assault under Minnesota Statute 609.341, through 609.345; Minnesota Statute 690.321 through .324; or Minnesota Statute 617.246. In such situations, the school shall comply with Minnesota Statute 626.556, Reporting of Maltreatment of Minors.
The following procedures will be followed if a student commits an act that constitutes sexual abuse or criminal sexual assault:
- Principal, parents and legal authorities will be notified immediately.
- Student is expelled from AHA. The consequences imposed on a student for violations of this policy are not appealable.
Nothing in this policy will prohibit the school from taking immediate action to protect victims of alleged sexual abuse, sexual harassment, other improper harassment or sexual violence.
(6/17/09; 6/21/11, 7/18/12, August 9, 2012, June 7, 2013mn; June 19, 2014 mn, 8/9/17 ga; 6/26/18 cd, 12/17/19 ga, 6/19/20 cd)
Fundraising Procedures and Guidelines for School Groups
Fundraising activities of co-curricular groups or teams are coordinated through the Advancement Department to ensure that all fundraising activities of Holy Angels are consistent with the mission and strategies of the school and to avoid conflicts with other fund-raising programs.
- Each team or co-curricular group may select one fundraising activity or event for the season. The type of activity must be approved initially by the Athletic Director/Activities Director with final review with the Advancement Department.
- The sale of items should occur off-campus and outside the school day. Note: groups are encouraged to find work assignments that raise money for their project, as opposed to selling items. Examples of these work assignments include stuffing newspapers for the Star Tribune or working at the concessions stands at sporting events
- Students are not required to participate in a fundraising activity. However, if the student chooses not to participate in the fundraising activity, the team can require a set fee to be paid to cover the costs of the activity.
What can you raise money for:
- Proceeds from the fundraiser will be allocated back to the team or co-curricular program. Proceeds are to be used to fund enhancements for the program which cannot be directly funded by the Holy Angels activity budget. This may include the purchase or repair of equipment, uniforms, transportation for in season activities, and expenses associated with an approved trip.
- All expenditures for student activities must be approved in advance by the Athletic Director/Activities Director.
What you cannot raise money for:
- Fundraising proceeds will not be used to fund camps or clinics for individuals.
- Proceeds of a fund-raising effort may be designated to benefit the specific group of students who participated in the fundraiser.
- All funds in student activity accounts must be spent in support of that activity.
- The school will not pay to cover a student's fundraising goals for an activity.
- Requests for approval of fundraising activities should be submitted at least one month in advance of the initiation of any fund-raising activity. Contact the Athletic Director/Activities Director to obtain a form.
- Coaches and moderators will submit requests for the Athletic Director/Activities Director for review of the activity as it relates to the particular co-curricular program. If approved, the Athletic Director/Activities Director will submit the request to the Advancement Department for approval as well.
- Academic departments should submit the request to the Principal for approval. If approved, the principal will submit the request to the Advancement Department for approval as well
Updated 6/25/2004, 6/30/08, 4/06/09, 7/14/11 mn; 6/24/13 mn, 7/14/15 ga
Requirements for Graduation
Diplomas are only granted to those students who have successfully completed the graduation requirements set forth by the Academy of Holy Angels.
If a senior is one-to-four credits short of the requirements at the time of graduation, the student will be allowed to participate in the commencement exercises, but will not receive a diploma. Seniors who are short five or more credits at the end of trimester two, at interim reports during trimester three, or after the end of trimester three will not be allowed to participate in the commencement exercises. They will not receive a diploma until all requirements have been met.
Students who violate any AHA policies may be prohibited from attending graduation events, including but not limited to, Baccalaureate, graduation ceremony or senior party. At its discretion, the administration also has the right to modify or change graduation ceremony events and/or student speakers.
Completion of the Writing Across the Curriculum (WAC) and the Stars Service requirement are graduation requirements for all AHA students.
Graduation at the Academy of Holy Angels is typically held in early June. Please see school calendar for exact date. Graduation on the front lawn at the Academy dates back at least three decades, but can only be done when weather conditions are favorable. At least three hours of preparation time are required to adequately ensure seating, sound, and appropriate staging. Many elderly and disabled people attend our ceremonies, so their well-being must also be taken into consideration. The Academy's staff will monitor weather conditions to their best ability and a decision will be made to ensure the dignity of the graduates, plus the health and safety of all who attend. If the graduation ceremonies must be moved indoors to the Convocation Center, households with senior students will be contacted via the SchoolReach phone system. The move indoors also will be announced on the school web site, www.academyofholyangels.org. In keeping with the school’s long-standing tradition of seniors processing on to the front lawn—if the ceremony is held indoors, graduates will process on to the lawn at the end of the ceremony. At that time, families may take photos, and light refreshments are served.
Siblings of graduates who attend AHA may participate as honor guards in the graduation ceremony. Students will be notified of this opportunity in homeroom during the spring.
(5/05/10mn; 6/13/11 mn; 6/19/2014 mn; 6/26/18 cd)
Nurse/Illness during the School Day
The state of Minnesota has authorized local public school districts to allow pupils attending a nonpublic school, established and operating within the school district boundaries, access to the existing district Public Health Services Program. On behalf of all AHA students, a request has been made that the district's Public Health Services Program be made available this school year. A parent's acceptance of this policy as part of the Student Handbook indicates acceptance. Parents who do not wish to receive the named items should contact the Principal. By not accepting these items, a parent will be required to pay an additional fee, which will be automatically added to tuition. The dollar amount that Holy Angels received from the state for the 2021-22 school year is $63.31.
A nurse is available for consultation and assistance. The Health Office is located on the third floor. If a student becomes ill during the day, he/she should inform the teacher who will give the student a pass. The nurse will contact a parent/guardian if necessary. Emergency forms must be completed and returned at the time of registration so ill students can be released. Please be sure to keep the school informed of changes in phone numbers and emergency contacts, including caretakers while parents/guardians are out of town or on vacation. Students only can be released to individuals named as emergency contacts.
Parents/guardians of students with chronic conditions or who are diagnosed with chronic conditions or suffer an injury that disrupts normal ambulatory functions (e.g., Type I Diabetes, migraine headaches, leg or ankle injury) during the course of the school year will be asked to sign a release of information allowing school officials to speak to the clinician who is coordinating the care of the student. In addition, if a single condition results in six absences, school will also ask the parent/guardian to sign a release of information. It is imperative to the integrity of the educational process that the school be in direct communication with the caregivers. Such communication might involve administrators and guidance counselors as well as the school nurse.
The nurse should be notified of any infections or serious illnesses, changes in health status, or additional immunizations. Students who are ill may not leave school without the nurse's knowledge and approval. When the nurse is not available, students should contact the Attendance Administrative Assistant.
In accordance with the School Immunization Law (Minnesota Statutes, Section 121A.15), students may not enroll or remain enrolled in school without having provided either documentation of immunizations against certain vaccine-preventable diseases or appropriate notarized medical or conscientious exemptions. All students are expected to be in compliance on the first day of their entry into school. Questions about immunization status, documentation or any issue related to immunizations should be directed to school nurse at 612 798-2632.
On some occasions, students will require the use of the school’s elevator. For more information about the procedure for making elevator-use requests, see the Elevator section in the Around the Academy portion of this handbook.
Information about AHA’s concussion response procedures
AHA is committed to the management of concussions in our student population. A concussion is an injury of the brain caused by a bump, blow or jolt to the head, neck or body that results in a temporary change in normal brain function. Each concussion is unique in its presentation and treatment and exact recovery time cannot be predicted. Our school nurse and our school counselors will work in conjunction with the athletic training staff and physicians to provide the best possible outcomes, pnysically and academically.
- All students must take a baseline impact test before participation in any athletic activity. These tests are administered on site by the athletic trainer at the start of every athletic season. You will not be permitted to practice or play until you have completed the baseline impact test.
- Should a student sustain a possible concussive injury, they are responsible for reporting this incident to the responsible coach, teacher or athletic trainer. If an athletic trainer is present, they will assess the condition and diagnose a concussion. In the absence of an athletic trainer, it is the responsibility of the coach, teacher or other staff member to report what happened in detail to the athletic trainer as soon as possible. The student should report to the trainer at the earliest possible time for evaluation. The athletic trainer will monitor the student's condition and activity throughout the recovery phase. They will also determine when the student can begin the return to play protocol that is outlined by the MSHSL.
- If academic accommodations are in order, the athletic trainer will email the school nurse/academic counselor to set those accommodations in motion. Athletic trainers are able to recommend academic accommodations for up to five days after the injury. If accommodations are needed beyond the five day time frame, the student will be referred to a concussion specialist for formal accommodations.
- Return to play and return to learn procedures are monitored by the athletic trainer and the school nurse/academic counselors. If the initial diagnosis came from a physician, only a physician can clear the student to begin return to play. Clearance can NOT be on the day that the concussion occurred. A parent cannot authorize return to play for his/her child in any circumstance. Students must always be cleared academically before return to play can begin.
To see AHA's complete consussion response procedure, go to the Activities Handbook section of this Student Handbook and click on Concussion Response Procedure.
AHA may at times create or receive student medical information for educational or extracurricular purposes or to assist with medical issues that may arise at school.
AHA will comply with all applicable laws governing the confidentiality of student
medical information. For more information on how medical records are protected and under what circumstances they may be disclosed, please see AHA's Policy on Student Educational Records, which incorporates discussion of medical information.
*HIPAA refers to the Health Insurance Portability and Accountability Act of 1996.
Medications During School Hours
When students require medication during the school day, it's important that the medications be administered properly and that Holy Angels has accurate records of the medication students require and when they're receiving them. AHA has three categories of medication administration. For each category, AHA has developed a permission form that must be signed and on file in the AHA Health Office. The three categories are:
Even with a signed permission form on file, students may not carry prescription or non-prescription drugs with them, nor can they keep these medications in their lockers, with the exception of asthma inhalers, insulin, EPI pens or other self-administered medications. If discovered, all such medications will be confiscated, and the parents will be called. If the problem continues detention or suspension will result.
The school nurse administers over-the-counter medications such as ibuprofen and acetaminophen. Parents must provide the nurse with the medication in its original container and must sign and submit the Over-the-Counter Medication form. The form can be found on the school’s website. The school does not maintain a supply of any over-the-counter medications. A physician's signature is NOT necessary for the nurse to administer over-the-counter medications. The student to whom the medication is assigned is the only person allowed to take it, and it will be returned to the student at the end of the school year.
Disciplinary Consequences for Violations of AHA’s Over-the-Counter Medications Policy
- If a student is found possessing or responsibly using their own over-the-counter medications, without the correct paperwork and authorization of the school nurse, the medication will be confiscated and the student will be suspended in accordance with AHA’s Chemical Policy. (See the Chemical Health Policy section of the Student and Parent Handbook.)
- If a student is found irresponsibly using, abusing, or misusing over-the-counter medications (e.g., taking more than the recommended amount or administering the drug by an incorrect method), or if a student is found selling or distributing over-the-counter medications, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.
Prescription medications must be brought to the school nurse in their original, pharmacy labeled containers. If the dosage requires a half tablet, the pills must be pre-cut, either by a pharmacist or by the parent/guardian. A physician signature along with instructions for administering medication are required on the Prescription Medication form which parents must complete and submit to the school Health Office. The form can be found on the school’s website. Any dosage changes or discontinuation of a medication must be reported to the Health Office. In the case of a dosage change, the prescription label must reflect the change. A minor student cannot transport narcotic-containing prescription medications such as Ritalin to school. Leftover medications in this category cannot be returned to a minor student. Parents must bring these medications in and pick them up. Other remaining prescription medications will be returned to students at the end of the school year.
Disciplinary Consequences for Violations of AHA’s Prescription Medications Policy
- If a student is found possessing or responsibly using his or her own prescription medication, without the correct paperwork and authorization of the school nurse, but the student has a valid prescription for the medication, the medication will be confiscated and the student will be suspended in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)
- If a student is found possessing or using a prescription medication for which the student does not have a valid a prescription, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Health Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)
- If a student is found irresponsibly using, abusing, or misusing prescription medications (e.g., taking more than the prescribed or recommended amount or administering the drug by an incorrect method), or if a student is found selling or distributing prescription medications, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.
Self-Administered Medications like inhalers for students with asthma or epi-pens for students with allergies may be carried and administered by the student during the school day if the Self-Administered Medications Form is filed with the school nurse. Parents must submit the Self-Administered Medications form to the school nurse. The form requires a physician signature, and a signed affidavit stating that the student has been educated on the administration and side effects of the medication. The form can be found on the school’s website. In addition, parents of students who have severe allergies are asked to contact the school nurse to discuss a treatment plan in case of exposure to the allergen. AHA does NOT have an epi-pen available for general use. Students must have their own epi-pen.
Disciplinary Consequences for Violations of AHA’s Self-Administered Medications Policy
- If a student is found possessing or responsibly using their own self-administered medication, without the correct paperwork and authorization of the school nurse, the self-administered medication will be confiscated and the student will be suspended in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)
- If a student is found irresponsibly using, abusing, or misusing self-administered medications (e.g., taking more than the prescribed or recommended amount or administering the drug by an incorrect method), or if a student is found selling or distributing self-administered medications, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.
All permission forms can be found on the AHA website by clicking on the Parent heading, then on “School Nurse”, then on "Forms & Releases". Signed permission forms are good for one school year or for the term of the short-term prescription medication. Forms must be renewed annually.
For more information, contact the school nurse at 612-798-2632.
Should a student become pregnant, she may remain in classes AHA under the following conditions:
- The student and her parent(s)/guardian(s) must meet promptly with the Principal.
- The student must meet with the school nurse to secure the proper medical documentation to be filled out by her physician.
- The student must have approval of her physician to remain in school and be in a prenatal care program.
- The student must continue to meet with the school nurse on a regular basis.
- The student and her parent(s)/guardian(s) must meet with the Assistant Principal and her Guidance Counselor to plan the continuance of her academic program during her periods of absence from the school.
- It is expected that the student should return school upon clearance from her physician.
- The student must meet all regular requirements to coursework.
- The student may be restricted from participation in extracurricular activities and from representing the school at public functions during her time of pregnancy.
- The student is expected to remain in the school uniform.
- Baby showers and baby visits are not permitted at school, on campus, or at school events.
Students may purchase a secondary insurance policy for athletics. Contact the Business Office for more information.
(Revised June 2008, updated April 6, 2009, updated April 2010, 6/21/11, 7/05/12 mn; 6/13/13mn; 6/19/2014 mn, 7/14/15 ga, 7/20/16 ga; 6/27/18 cd; 6/19/20 cd)
Records Retention Schedule
Per the guidelines recognized in the 2015 Minnesota Board of Education and the Minnesota Historical Society, the following schedule shall be henceforth adhered to as the Academy of Holy Angels policy for all student records of those attending the Academy of Holy Angels. The essence of this policy cited below has been part of the school practice since its inception in 1931 and is now formally cited.
Length of Time
||AHA Transcript and previous school if applicable
||Incident reports as generated by the Nurse's offic
||Basic health information including immunizations record
|Standardized Test Scores
||ACT, Aspire, PSAT and AP scores
Learning Variations Records
Accomodations Plan 5 years past graduation date
Diagnosis 5 years past graduation date
Collateral Information 5 years past graduation date
School Closings and Emergency Preparedness
The safety of our faculty, staff and students is the primary factor when making decisions about cancelling school due to weather-related conditions. Knowing that Academy of Holy Angels functions as a commuter school (as opposed to a neighborhood school), we have to be realistic about cancelling school due to cold or snow. We also know that there might be times when school is closed for reasons other than weather, such as widespread illness or health concerns. Our first preference is to keep school open; however, when conditions are dangerous, we will cancel regular school and post daily lessons online. AHA has one day built into the calendar for snow days. Should cancelling additional school days during the year be required, AHA will implement this procedure for online school. Generally one or two days of online school will be used before more time is added to the school calendar.
Whenever Holy Angels has to close because of an emergency, such as severe weather conditions, radio station WCCO (830-AM), and WCCO television, (channel 4) will broadcast the closing 10 minutes after each hour. A list of school closures can also be found online at WCCO’s website. The school's name should be announced as "Academy of Holy Angels." Holy Angels is not part of school district #280 Richfield. A school closed announcement will also be made on the school's voicemail system at 612-798-2600.
If the school is closed due to an emergency, all school co-curricular activities are canceled.
On the second and following days the school is closed due to an emergency, the school will pivot to its online program. The schedule for the day will be a Stars Day (asynchronous learning). Students need to log on to their classes and follow the teacher's instructions for how they plan to use the asynchronous learning time. It could be a live lecture, time to talk with peers to work on a group project, a live Q & A session with the teacher, etc. Attendance will be taken for each class and parents are still required to call the attendance line or email the attendance clerk when a student is unable to attend.
If students need tech help, email firstname.lastname@example.org. Please be as specific as possible about your needs. The RTI and Learning Variations coordinators will be monitoring grades daily and communicating with students and teachers as needed. We encourage students and parents to email them with concerns or questions. The counseling staff will be available by email to counsel students academically and personally every school day. If your student has questions about online school, scheduling, or anything else, please encourage them to contact their counselor by email.
Student Guidelines for Videoconferencing
- Join the session from a common area of your home.
- Use headphones with a microphone if you have them.
- Familiarize yourself with how to mute your microphone and video.
- Remember, this is an extension of the classroom.
- Follow the AHA Way.
- Stay on topic.
- Don't use your phone during the session (no calls, texts, social media, taking or sending pictures, etc.)
AHA uses a telephone broadcast system, called SchoolMessenger, to communicate with parents—especially in times of emergency. The system allows the school to notify all parents, by phone, within minutes of an event that necessitates a school cancellation, early dismissal, late start or other procedure.
In order to ensure that they are contacted by SchoolMessenger, parents need to confirm that the school has correct contact information for them. They can do so by updating their profile on myAHA.
In a time of crisis, the Academy of Holy Angels community is committed to minister to those in need of comfort or support. To meet those needs, the staff and administration have developed crisis plans. If any AHA community member becomes aware of a crisis affecting students, staff or his/her family, contact the President or Principal immediately, so the President or Principal can coordinate an appropriate response. Crises include serious injury, illness, harm or loss of life.
Fire drills are required by law and will be held periodically during the school year. It is essential when the first signal is given that everyone prepares to evacuate but does not evacuate until directed to do so. When directed to evacuate, do so by the prescribed route as quickly as possible. Teachers in each classroom will give students instructions.
Individuals tampering with or tripping a fire alarm for a non-legitimate reason are subject to suspension, a meeting with the Richfield Fire Department, and must pay all costs associated with tampering or tripping the alarm.
Fire Drill Procedures for Individuals with Limited Mobility
When the fire alarm is activated, students with limited mobility should proceed to the nearest exit or stairwell. Do not use the elevator. They should wait to the side until the exit or stairwell is free of congestion and then proceed to exit the building as quickly as possible. The student's teacher at the time of the drill or emergency should accompany the student and assist him or her with exiting the building. No one is to remain in the building when the alarm is sounded. If a problem arises for an individual with limited mobility in exiting the building, staff should immediately contact the Assistant Principal or the Principal.
Tornado drills required by law will be held during the school year. It is essential, when the first signal is given, that everyone obeys orders and move to the designated safe area in the building. Use the prescribed route as quickly as possible. Teachers in each classroom will give students instructions.
Emergency Response Procedures for an Intruder/Active Shooter
Special emergency situations arise where students and staff need to initially stay where they are and remain calm until more information is known and communicated. This procedure is different from emergencies where the building needs to be immediately evacuated (fire) or students and staff need to be moved to a safer place in the building( severe weather).
This procedure will be activated by an announcement will be made over the PA system and the ALICE procedure will be initiated. Classes outside will be notified .
All individuals need to decide for themselves how to respond to an intruder. You can decide to listen to a staff member and follow their directives. If you decide to lockdown the room you are in, lock and barricade the door and cover all windows. Be quiet, spread out and stay out of sight. No one should open the door once it is locked even if the passing bell or fire alarm is sounded. Be prepared to evacuate the room and building upon directions of the staff member or to counter the intruder if they attempt to enter the room. If you decide to evacuate the building, leave your belongings and leave quickly and quietly and head to the rallying point. If you encounter police, follow their directions and make no sudden moves.
Contagious Disease Response Policy
AHA takes the health and safety of its students and staff very seriously. For that reason, AHA will keep parents and students reasonably informed of certain contagious diseases appearing within the school that may be easily spread by regular, day-to-day contact among members of the school community and that–in AHA's discretion–pose a significant risk to the health of other students. To fulfill this goal, any student or staff member who has been diagnosed with (or reasonably suspects that he or she has) a contagious disease that can be spread through airborne particles or by touching a contaminated surface shall immediately report the illness to the Principal, Assistant Principal, or school nurse. Such contagious diseases include but are not limited to measles, meningitis, and similar illnesses, whether common or rare, except for the common cold.
After receiving such a report, AHA–in its reasonable discretion–will decide whether to inform other students and parents of the presence of the contagious disease among the school population. If it decides to do so, AHA will reveal the nature of the contagious disease, but will do so without releasing the name of the student who has reported. The decision to inform parents and students will depend upon a number of factors, including but not limited to the seriousness of the illness itself, possible long term consequences of contracting the illness, the number of students or staff affected, and the contagiousness of the disease, among other considerations.
Such reports of contagious illnesses are required to protect the health and well-being of all of our community. AHA will not discriminate or retaliate against any person who makes such a report.
Law Enforcement Contact
Occasionally law enforcement officials need to speak with students at the Academy regarding situations occurring inside and outside of school. When appropriate and necessary, a parent/guardian is contacted for permission to speak with a law enforcement official. Information gathering from potential witnesses is conducted without parental notice. A parent or guardian is contacted for permission to speak with a law-enforcement official if the student is a suspect in the investigation.
Richfield Police liaison officers serve AHA. They are the link between local authorities and AHA. The liaison assists administration and staff in providing a safe environment at school.
(5/07/10 mn; 6/13/11 mn; 6/13/13 mn, 7/14/15 ga; 6-27-18 cd; 3-17-20 cd; 6/19/20 cd)
In response to the Gospel call to serve others, the Church's call to witness as disciples, the Sisters' of St. Joseph call to serve the "dear neighbor" and AHA's mission to serve selflessly, it is the desire of AHA to form students to be people of service in their daily lives.
By consistently serving throughout the year for four years, Holy Angels graduates will have gained a deeper understanding of themselves, the needs of their community, the root causes of important social concerns such as poverty, hunger, discrimination, violence, consumerism, and the treatment of those who are marginalized.
Christian Service graduation requirements
AHA requires 15 hours of volunteer Christian service per year for 9th graders, 20 hours per year for 10th, 11th, 12th graders. Hours should be reported to the service coordinator before May 1. Student transcripts will be marked incomplete for those students who have not completed all hours before May 1, thus making the student academically ineligible (for definition, see the Academics section of the Student Policies Handbook) until hours are complete. Incomplete service hours will need to be completed in the summer before moving on to the next grade level.
The term "service" is understood as participating in actions for persons, groups, or agencies without payment or other compensation and for whom the recipient is not a relative.
For more specifics about what activities can be applied to the Stars Service Requirement, see this chart.
Blue and Gold Service Awards
Students can earn a Blue Service Award by doubling their required service hours or a Gold Service Award by tripling their required service hours in one academic year. Students are recognized in the spring.
To receive an award in the Spring at All School Service Day:
- All hours must be submitted by May 1st
- All submissions must be made to x2VOL
- Blue Award (double yearly requirement): 9th graders must submit total of 30 hours, all other students must submit total of 40 hours
- Gold Award (triple yearly requirement): 9th graders must submit total of 45 hours, all other students must submit total of 60 hours
- Students must submit their intention to receive an award when prompted by Service Coordinator in the spring through email and the Daily Bulletin.
Opportunities for hours can be found on x2VOL website. x2VOL is the same website where all AHA students will submit hours, get them verified and track their progress.
Click here for directions on how to submit hours, how to track your hours and other directions
Having problems with x2VOL after reading the directions? Ninth and tenth grade families Mark Schumacher at email@example.com. Eleventh and twelfth grade families can email Ann McComas-Bussa at firstname.lastname@example.org.
Summer hours of service are applied to the upcoming year, beginning on the first day following celebration day. When a student participates in intensive, short-term service experiences such as volunteering for a week in the summer at a camp, or participating in a mission trip, a maximum of 8 hours per day will be awarded to the student. Hours to be applied to the service requirement need to be completed on or after the first day of freshmen year. Summer hours should be submitted to x2VOL by October 1st.
About Student Managers for AHA Athletic teams:
Team managers should establish their role and duties as team manager with the head coach or moderator at the beginning of the season. Students may use a maximum of 20 hours of team management time toward Service hours. Students may not submit these same hours for Work Study. Hours over 20 can be applied to the Work Study Program.
(Updated 11-13-17; 6-27-18 cd, 10-11-18 ga; 6/19/20 cd)
In the spring of each school year an election is held for the Student Government for the following year. Students wishing to run for office submit a nomination card (a 5x7 index card is the norm) to the Student Government Advisor or to the President-Elect. Cards must be received by the announced deadline to be accepted. Once a card is submitted, the candidate may begin their campaign. All campaign materials (including poster, buttons, stickers, etc; must be approved by the advisor prior to posting or use)
Posters for All-school offices are hung in the stairwells and on bulletin boards used for student notices. Posters for class-offices are hung in the hallways near the class lockers.
(Please note: Only masking tape is to be used on the walls of the school.)
Students running for office must tape a 60-second speech. The taped speeches are shown to the student body on the morning of the election. The election is held online. Candidates receiving the majority of the votes cast are elected.
Students self-nominate. No write-in votes are allowed. Any write-in votes are discarded and do not count towards the total number of votes cast.
Students running unopposed still need to prepare and tape a speech. Unopposed candidates still need to receive 51% of votes cast in order to be considered elected.
Election results are announced to the student body at the end of the school day.
All-School Student Government offices include:
- President-elect: Must be a 10th grader to run. This two-year position begins in 11th grade as Student Body Vice-president; then serves as Student Body President in 12th grade
- Secretary: Open for 9th-11th graders to run.
- Directory of Community Service: Open for 9th-11th graders to run.
- Directory of Communications: Open for 9th-11th graders to run.
- Activities Coordinator: Open for 9th-11th graders to run.
Class Offices include:
- Class President
- Class Vice President
- Class Coordinator
10th-12th grade officers are elected in the spring of the year
9th grade officers are elected in the fall.
Academy of Holy Angels offers bus transportation to and from certain areas. The fee charged varies depending on the distance the bus must travel.
Signing up for bus service is done when registering your student through TADS.
Once the school year has started refunds will be handled as follows:
- 100% refund during or before the first week of school
- 75% refund the second week of school
- 50% refund the third week of school
- 25% refund the fourth week of school
- No refunds will be made after October 1
A family beginning bus transportation during the school year will be billed for transportation from the beginning of the term in which they enroll.
Students arriving on a late bus must sign in at the Convocation Center lobby desk and list arrival time. Although the tardy is excused, a tardy slip is necessary in keeping accurate attendance records. The student must proceed to their class as soon as possible after arriving to school.
All students driving a vehicle must have a permit to park in AHA and St. Peter's parking lots. All students must register their vehicle with the transportation office for parking, furnishing name, license number on vehicle and make/model of vehicle. Parking permits sell out every year. Chances are high that no spots will be available after the initial lottery. A fee of $150 will be charged for a parking permit. The fee for a parking permit purchased at the beginning of the 2nd trimester is $100, the fee at the beginning of the 3rd trimester is $50. The parking permits are assigned randomly in August, one week before the start of school. Students will be issued a numbered parking sticker on a hanger, which must be hung from the rearview mirror. Students must park in their assigned spot. It is not first come, first served. Parking without a sticker, or failing to display it on the rearview mirror, or parking in another spot, will result in a $25 fine. The following regulations must be observed:
- Students parking in the AHA parking lot must enter and exit using the stoplight at the intersection of 67th St. and Nicollet Ave. Students parking in St. Peter's lot must enter and exit from Wentworth Ave. Travel between St. Peter's lot and the AHA driveway is not allowed. Students must follow the directions of individuals monitoring traffic flow during peak times.
- Students must leave vehicles and the parking lot immediately upon arrival and cannot return until dismissal from school.
- Students are expected to observe the campus speed limit of 10 miles per hour at all times. This includes the driveway and St. Peter's parking lot. All city speed limits are to be observed.
- State law requires and Holy Angels strongly encourages students to wear their seatbelts at all times.
- State law requires and Holy Angels strongly encourages students to not use their cell phones when driving.
- Students driving more than one vehicle must transfer the hanger to the vehicle being parked to avoid being fined.
- Students are to park in a way that does not obstruct other cars entering or leaving the parking lot. Please occupy only one space.
- Parking will be available in St. Peter's parking lot by permit.
- The volume of a car radio/stereo cannot disturb classes, athletic practices, or the neighborhood adjacent to the school's property.
- The school reserves the right to search any vehicle parked in any of the parking spaces supervised by the school.
- AHA is not liable for damage to a vehicle parked on campus resulting from an accident or vandalism.
Consequences for violating parking regulations
Consequences for parking without a parking permit is a $25 fine. Consequences for parking and driving violations are determined at the discretion of the Dean of Students and can include, but are not limited to:
- A fine
- Detention, and/or
- Suspension of parking privileges.
Procedures for waiting at the bus stop, getting on, and leaving the bus
Waiting at the bus stop:
- Get to your bus stop five to ten minutes before your scheduled pick-up time
- Respect the property of others while waiting for the bus
- Stay away from the street while waiting for the bus
Getting on the bus
- Stand several feet back from where the bus will stop
- Wait for the bus to stop and doors to open before moving forward to get on the bus
- Use the handrail when boarding the bus
- Take a seat quickly. It is not safe to be standing when the bus begins to move
Rules for riding the bus
- Follow the driver's instructions
- Sit in your seat facing forward
- Talk quietly and use appropriate language
- Keep all parts of your body inside the bus.
- Treat others with respect--no fighting, harassing, intimidating, or horseplay
- Keep your arms, legs, and belongings to your self
- Do not throw any object
- Do not damage the school bus in any way
- Eating, drinking and gum-chewing are not allowed on the bus
- Please do your part to keep the bus clean
Leaving the bus
- Leave the bus in an orderly manner
- Use the handrail when getting off the bus
- After getting off the bus, move away from the bus
- If you have to cross the road at your bus stop, cross in front of the bus
The bus "danger zone"
The bus "danger zone" is the area within ten feet of the school bus in all directions. The area in front of the bus and near the rear wheels is the most dangerous. If you can touch the bus you are too close! Stay out of the danger zone.
Consequences for inappropriate bus behavior
The consequences for inappropriate behavior on school buses include, but are not limited to:
- Suspension, and/or
- Denial of bus-riding privileges.
(6/15/09mn; 5/07/10mn; 6/14/11, 7/26/17ga; 6/27/18 cd; 6/19/20 cd; 7/22/21 cd)
Tuition, Fees and Fines
The Academy of Holy Angels is a non-public, religious school that does not have public funding to support its program and operational costs. Accordingly, it is necessary to charge tuition for the privilege of attending AHA.
Tuition levels are set and adjusted annually by the Board of Trustees in consultation with the administration of the school. A separate, annual nonrefundable registration fee will be set by the Board of Trustees and will be payable at the time of registration. In establishing tuition, the trustees consider the level of expenditures needed to meet student learning needs. These expenditures include fairly compensating teachers and staff, other costs of instructional needs, maintaining and improving facilities, and satisfying other operating costs while attempting to maximize funding from other sources.
Upon registration, the families of students will be required to sign a contract stipulating which of several payment options to which the family chooses to commit. The Academy of Holy Angels staff will work with parents to enable students from families with calculated financial need to meet their tuition obligations. We will consistently communicate the facts (and consequences) of not meeting tuition obligations and/or cooperative payment arrangements. The Academy of Holy Angels reserves the right to require prepayment of tuition when deemed necessary, such as when there is a history of inconsistent compliance with payment arrangements. Defaults in tuition obligation also impair the ability of an independent school to serve all of its students or to provide financial aid to those with genuine need. Defaults put added pressure on tuition increases and other families' ability to pay. In addition, defaults make adequate compensation for teachers and staff and upkeep of physical facilities more difficult. Like any independent school, collection of tuition is crucial to Holy Angels' ability to educate its students and to assist those from families with limited means.
Failure to Pay Tuition
A student's right to attend AHA, to receive grades, high school credits, college transcripts, or to participate in school functions will be restricted due to failure to pay tuition or fees, unless alternative payment methods satisfactory to the administration have been agreed upon. Examples of such consequences may include, but are not limited to:
- Grades and appropriate academic records will be withheld if tuition or any fees due and payable are unpaid at the end of a trimester.1
- Students may be suspended from school and not allowed readmission in the event any portion of tuition is overdue and remains unpaid for a period of more than 90 days, or in the event there is a history of late payments or unfinished promises of payment.
- Students will not be allowed to participate in graduation exercises or to receive a diploma if tuition or any fees are unpaid by May 20 of their senior year.
Academy of Holy Angels' financial aid and scholarships are allocated to families who demonstrate financial need. For information about financial aid, contact the Financial Aid Office.
In general, it is the procedure of AHA to charge students fees for consumable items (i.e., items students use, take with them, and keep)
Departments which charge fees:
- Practical Arts: Wood
- Fine Arts: Photo paper, clay
- World Languages: Workbooks
- Math: Calculator
- Library/Computer Lab: Laminating, personal copies
- Advanced Placement Classes: Prep materials
- Advanced Placement exam fees
Other fees may include, but are not limited to:
- Optional field trips
- Overdue fines
- Co-curricular tickets, practice gear and fees
- A $50 sports activities fee
- The costs for lost textbooks and library books will also be charged to the student’s financial account.
Fines are assigned for uniform and parking violations. The reason for a fine, amount, and date due are listed on a referral form which the student receives in school and which is e-mailed to parents. Unpaid parking fines may result in a suspension of parking privileges. Fines not paid by the end of each trimester are charged to the student’s financial account.
---- 1In accordance with Minnesota Educational Code, should a student transfer to another school, public or private, AHA will transmit the student’s educational records as of the date requested, to the school in which the student is enrolling. Grades not yet awarded are not considered a portion of a student’s educational record.
(6/16/11/mn; 6/27/18 cd; 6/19/20 cd)
The uniform code was established to break down socioeconomic barriers between students, promote unity and pride in one's self and one's classmates, enhance security, and strengthen the overall image of the Academy of Holy Angels. A student's appearance may not draw undue attention to him or herself to disrupt the operations of the school.
The AHA uniform will be worn by all students grades 9-12 and will consist of a white shirt with the AHA logo and navy blue pants, skirt, skort or shorts. There are several pant selections, and styles of skirts and two styles of shorts available in several sizes. A navy blue jumper is available but is a special order item.
A large selection of shirts is available, including turtlenecks, oxfords, and polos with a banded bottom, all with the AHA logo. Other optional logo items include fleece wear, sweaters, and vests. AHA athletic and activity crew-neck sweatshirts and 1/4 zip pullovers purchased anytime during the previous four school years through athletic or activity captains and any approved uniform sweatshirt sold in Stars Spirit store also can be worn as part of the uniform. These sweatshirts and pullovers must be gray or white in color and can not have a hood. Royal blue and black colored sweatshirts and pullovers, even purchased in the school store or ordered by a team cannot be worn during the school day. The school name and its trademarks are the sole property of Academy of Holy Angels.
The Academy of Holy Angels uniform apparel must be purchased through Donald's Uniform, the sole uniform provider for AHA. Donald's is located at 972 Payne Ave., St. Paul. All clothing is washable and dryable, and comes in blends or 100 percent cotton. Donald's purchases uniforms from manufacturers certified to be in strict compliance with all generally accepted international workplace standards, local laws and work place regulations. There are several ways to acquire the uniform pieces: at the Donald's stores; via phone order at 651 776-2723 with UPS delivery; or via Donald's Web site at: www.donaldsuniform.com.
Please maintain uniform clothing in a presentable manner. Students must wear correctly sized clothing, and no ripped, cut, faded or torn items may be worn. Shirts need to be tucked in at all times unless the shirt has a banded bottom. Shorts, skirts, skorts and jumpers must be to the top of the kneecap. Shorts and pants cannot be rolled up. School approved sweaters and sweatshirts may be draped or tied around the shoulders, but not around the waist. All long pants must be hemmed and not dragging below the bottom of the shoe.
For safety reasons, the following items must be removed and not worn in school: all hats, caps, scarves, bandanas, kerchiefs, winter headbands, jackets, mittens and gloves. In addition, students are not allowed to wear flip-flops, thong sandals, or bedroom slippers in school.
The following is the policy on accessories: Skirts, skorts and jumpers may be worn with navy, black or white tights or leggings that extend to the ankle. Tights and leggings must be solid in fabric. Cutouts and mesh are prohibited. Knee highs or regular anklet socks can be any color. Garments worn under uniform shirts must be solid white in color and visible only at the neckline. Facial jewelry may not cause a distraction or safety hazard.
Pants must be worn outside of shoes and boots. There may be no chains, linked or other type, except necklaces or bracelets of one eighth inch or smaller. Offensive, obscene or potentially harmful accessories are not allowed.
Students must be in uniform the entire school day. Being in uniform is wearing the appropriate attire in the appropriate manner (e.g. shirt tucked in). The uniform policy is enforced from 7:50 a.m.-2:40 p.m., Monday through Friday. It also is in effect on field trips and other designated AHA events. A student is fined $10 for being out of uniform without prior permission, or they can serve a Saturday detention. Failure to serve detention results in the fine. After the third offense, Saturday detention is not an option, and all offenses receive a $10 fine. Disrespectful response to the staff member issuing the fine will result in detention and possible suspension. Uniform fines are payable at the Attendance Office. The Dean of Student Life will resolve disputes.
Out-of-Uniform days, dress-up days or "theme" days are periodically scheduled throughout the year for a variety of special events.
- Out-of-Uniform Days- Students may wear their uniform or any other appropriate clothing. Jeans, sweatpants, and T-shirts are allowed. Torn or cut off clothing, short skirts, short shorts, (shorts and skirt length must conform to the uniform policy) loungewear or sleepwear, skimpy tops, tops or dresses with shoulder straps less than one inch wide (bras and bra straps cannot be visible), tops or dresses with spaghetti straps, strapless tops or dresses or slip dresses, etc. are never considered appropriate for school and are subject to a $10 fine/Saturday detention.
- Dress-Up Days - Students may wear their uniform or any dress-up clothing which is modest and appropriate for church. Shorts and skirt length must conform to the uniform policy. Denims, T-shirts, hats, tank tops, shirts with writing and clothing prohibited from being worn on an Out-of-Uniform day are not allowed and are subject to a fine or Saturday detention. The Dean for Student Life will determine appropriateness of any questionable attire.
- Theme Days - There are occasions during the year where the school community celebrates a holiday or event by dressing in certain colors or clothing that reflects the theme (i.e., St. Patrick's Day with green and white). Students are allowed to wear their uniform on that day or clothing that is in the spirit of the day. All clothing must be appropriate for school and conform to expectations as explained under the Out-of-Uniform Days policy. Students who choose to wear clothing other than their uniform or clothing that is in the spirit of the day will be fined or serve Saturday detention. Hats are not acceptable unless they are in the spirit of the day. The Dean for Student Life will determine appropriateness of any questionable attire.
If and when masks must be worn at school: If a mask must be worn to enter the school building. No mask, no admission. Masks must be worn while in the school building. The mask can be a disposable surgical mask, a STARS mask that is sold in the Stars Spirit store or a cloth mask that is solid in color with no decorations, verbiage or logos on it. All masks must cover the nose and mouth and wrap securely around the face. Cloth masks must be made of at least two layers of tightly woven cotton material such as quilting fabric or cotton sheets.
Uniform at home if and when classes are online: Whether students are working in person or online, they are attending school. This requires that even when working online, students are in uniform and abiding by the same expectations for behavior as they would if they were in the building. At home, students must wear a uniform approved top. Hats and hoodies are not acceptable. The student's total face must be seen so sunglasses and masks are not permitted. Students cannot use an emoji to represent themselves while attending school online. Students must be at a desk or table in a well lit area while attending classes.
Students wearing a brace or cast:
If a student is wearing a brace or cast as the result of an injury and feels that he or she is unable to wear uniform apparel because of the brace or cast, the student must see the Dean of Students or Assistant Principal to receive permission to be out of uniform. Every effort is made to keep students in uniform even when they’re wearing a brace or a cast.
Volunteering at AHA - For Adults
Many of AHA’s parent volunteer activities are facilitated by the AHA Parent Association. Parent Association contact information is available on the AHA Web site. Go to www.academyofholyangels.org; click on the Parents tab on the home page and then on the Community Association link.
Mandatory Criminal Background Check Policy.
All employees as well as all school volunteers who have regular or unsupervised contact with minors are subject to criminal background checks as required by the Archdiocesan Essential 3. A school may decide not to conduct criminal background checks on school volunteers who do not have regular or unsupervised contact with minors, as well as vendors or independent contractors.
(June 20, 2013 mn; June 19, 2014 mn, July 17, 2017 ga)
The purpose of this policy is to assure a safe environment for students, staff and the public.
The General Statement Policy is as follows: No student or nonstudent, including adults and visitors, shall possess, use or distribute a weapon when in a school location. The Academy of Holy Angels will act to enforce this policy and to discipline or take appropriate action against any student, teacher, administrator, school personnel, or member of the public who violates this policy.
- A weapon means any object, device or instrument designed as a weapon or through it use is capable of threatening or producing bodily harm or which may be used to inflict self-injury including, but not limited to, any firearm, whether loaded or unloaded; airguns; pellet guns; BB guns; all knives; blades; clubs; metal knuckles; nunchucks; throwing stars; explosives; fireworks; mace or other propellants; stun guns; ammunition; poisons; chains; arrows; and objects that have been modified to serve as a weapon.
- Threats of physical harm, including but not limited to hit lists and bomb threats, are considered weapons and will be prosecuted to the full extent of the law.
- No person shall possess, use or distribute any object, device or instrument having the appearance of a weapon and such objects, devices or instruments shall be weapons including, but not limited to, weapons listed above which are broken or non-functional; look-alike guns; toy guns; and any object that is a facsimile of a real weapon.
- No person shall use articles designed for other purposes (i.e., belts, combs, pencils, files, scissors, etc.) to inflict bodily harm and/or intimidate and such use will be treated as the possession of and use of a weapon.
School location includes a school building and its grounds, whether owned or leased or controlled by the school, locations of school activities or trips, bus stops, school buses or school vehicles, school-contracted vehicles, the area of entrance or departure from school premises or events, specifically including the parking areas of St. Peter’s Catholic Church, and all locations where school-related functions are conducted, including co-curricular activities.
Possession means having a weapon on one’s person or in an area subject to one’s control in a school location
- A person who finds a weapon on the way to school or in a school location, or a student who discovers that he or she accidentally has a weapon in his or her possession, and takes the weapon immediately to the Principal’s office, shall not be considered in possession of a weapon. Similarly, if it would be impractical or dangerous to take the weapon to the Principal’s office, a student shall not be considered to possess a weapon if he or she immediately turns the weapon over to a staff member or immediately notifies a staff member of the weapon’s location.
- A person who receives advance written authorization from the Principal to possess a weapon in a school location shall not be deemed to be in violation of this policy. In addition this policy does not apply to law enforcement officials engaged in the performance of official duties. This policy does not apply to the use of appropriate work equipment and tools used by staff.
Consequences for Student Weapon Possession/Use/Distribution
The Academy of Holy Angels takes a position of “Zero Tolerance” in regard to the possession, use or distribution of weapons by students. Consequently, the minimum consequence for students possessing, using or distributing weapons shall include:
- Immediate out-of-school suspension
- Confiscation of the weapon
- Immediate notification of police
- Parent or guardian notification
- Recommendation of dismissal
The consequences imposed on a student for a weapons policy violation are not appealable.
A student who brings a firearm, as defined by federal law, to school will be expelled. The school board may modify this requirement on a case-by-case basis.
Policy Application to Instructional Equipment/Tools. While the Academy of Holy Angels takes a firm “Zero Tolerance” position on the possession, use of distribution of weapons by students, such a position is not meant to interfere with instruction or the use of appropriate equipment and tools by students and staff. Such equipment and tools, when properly possessed, used and stored, shall not be considered a violation of the rule against the possession, use or distribution of weapons by students. However, when authorized instructional and work equipment and tools are used in a potentially dangerous or threatening manner, such possession and use will be treated as possession and use of a weapon. The Academy of Holy Angels will provide all the appropriate equipment and tools necessary for a student to participate in a course or activity. Students are not allowed to bring equipment or tools to school.
Administrative Discretion. While the Academy of Holy Angels takes a “Zero Tolerance” position on the possession, use or distribution of weapons by students, the Principal may use discretion in determining whether, under the circumstances, a course of action other than the minimum consequences specified above is warranted. If so, other appropriate action may be taken, including consideration of a recommendation of lesser discipline.
Enforcement of Policy for Employees and the Public
- An employee who violates the terms of this policy is subject to disciplinary actions, including suspension or discharge as deemed appropriate by the school board. In addition law enforcement may be notified, as appropriate.
- A member of the public who violates this policy shall be informed of the policy and asked to leave the school location. If appropriate, law enforcement officials will be notified and may be asked to provide an escort.
Procedures if a student or staff member is aware of a weapon brought to school
- Immediately notify the building administrator in charge or teacher.
- Tell them the name of the person suspected of bringing the weapon, where the weapon is located, if the suspect has threatened anyone, or any other details that may prevent the suspect from hurting someone or himself or herself
- If a teacher suspects that a weapon is in the classroom, he or she should confidentially notify a neighboring teacher or the administrator in charge. Do not leave the classroom.
Procedures for the building administrator in charge if a weapon is suspected
- Call the local law enforcement agency if a weapon is reasonably suspected to be in the building or on school grounds
- Depending on the circumstances, initiate ALICE or a Code Yellow
- Isolate the suspect from the weapon, if possible. If the suspect threatens with the weapon, do not try to disarm the suspect. Back away with arms up. Stay calm
- Ask another administrator or staff member to join in questioning the suspect
- Escort the suspect to a private office or isolated area and wait for law enforcement.
- In the presence of the student and staff member, the Principal, Assistant Principal, /dean of Students, or designee (i.e., police, or another administrator), is authorized to search the student his or her property. This search includes, but is not limited to, the student’s backpack, computer bag, purse, or other belongings, the student’s locker, and the student’s vehicle and confiscation of any contraband.
- Document the incident and report it, if appropriate. (Minn. Stat. 121A.06 - Reports of dangerous weapon incidents in school zones)
- Notify parents or guardians per school policy, if appropriate
- Initiate the grief counseling plan, if appropriate.