1. Student Policy Handbook

Academics

See AHA's Program of Studies for detailed information about academics and course offerings.

Academic Grades

The following is AHA's grading scale. Grades are based on the following percentages:
A         94 -100%
A-        90 - 93%
B+       87 - 89%
B         84 - 86%
B-        80 - 83%
C+       77 - 79%
C         74 - 76%
C-        70 - 73%
D+       67 - 69%
D         64 - 66%
D-        60 - 63%
F          59% and below

Academic Honors

The criteria for the AHA honor roll are as follows:

To qualify for academic honors, students must have a minimum of four graded credits each trimester.

To earn an academic letter for High Honors, a student must maintain a cumulative GPA of 3.6667 for one academic year. These students will be honored at an academic reception in the fall of the school year following the year in which they earned the academic letter for High Honors. Seniors who have earned an academic letter for High Honors will receive their letter or chevron on Celebration Day of their senior year.

Academic Top 10

To qualify for Top 10 honors at graduation, a student must have earned at least 40 graded credits at AHA.

National Honor Society

The Seraphine Ireland Chapter has established rules for selection for membership that are based upon a student's outstanding performance in the areas of scholarship, service, leadership, and character as determined by the Faculty Selection Committee (FSC). These criteria for selection form the foundation upon which the organization and its activities are built.  Membership is an honor bestowed upon a student. It is not an organization for which you can apply.

The selection process works in the following manner:  seniors and juniors who meet the scholarship requirement (maintaining a grade point average of 3.6667 during their high school careers) are identified at the beginning of the second trimester.  Seniors who have not previously been chosen for membership and juniors are given a Student Activity Information Form (SAIF) to complete during the second trimester, and the Faculty Selection Committee - a committee made up of five Academy of Holy Angels staff members and the NHS advisor, a non-voting member of the committee, determines by majority vote whether or not to admit the candidate.  Senior candidates are notified of the outcome in December and junior candidates are notified of the outcome in January.  Successful candidates are inducted into the National Honor Society at a ceremony in February.

Academic Lettering

The criteria for high honor roll and academic lettering is a 3.6667 GPA for one academic year. Students must have earned a minimum of 12 graded credits for the academic year. The academic reception will be held in the fall of the following school year, and seniors will be recognized on Celebration Day.

Academic Integrity

The Academy of Holy Angels mission statement declares that the Academy develops the whole person by nurturing in students a sense of responsibility. In a faith community, we are called to live our values and to discern between what is right and wrong. As an academic institution, honesty is one of our highest values. If we are to develop as integrated people, all members of the community need to celebrate the moral honesty of others and at times challenge behaviors of those who violate the community’s academic integrity. We define a lack of academic integrity to be dishonest or deceitful behavior shown by people who gain an unfair academic advantage through, but not limited to, some of the following methods: plagiarism; copying another’s work; providing details of a specific test or quiz before, during, or after the event; the use of unauthorized aids on tests, such as cheat sheets or programmed calculators, cell phones, or ipods; or recycling/reusing a previous paper or project of one’s own or another’s without the explicit consent of the teacher.

Requirements concerning the use of turnitin.com

For some written assignments, students must submit their work to the Web site, turnitin.com so the originality of the student’s work can be verified. The site turnitin.com is intended to be used as a portal for students to turn in written assignments electronically, as a tool for staff to prevent and deter students from plagiarizing, and to teach students properly how to paraphrase and cite sources. When instructed to do so by the teacher, students must submit work to turnitin.com in order to receive credit for an assignment.

All who choose the AHA community and our mission will be held accountable for actions that violate our sense of academic integrity. Teachers, students and parents are responsible for maintaining this principle. Consequences for violations are listed below.

Moral honor is expected at AHA.

Consequences for Plagiarism and Cheating:

To better address the wide range of potential violations, infractions are classified and processed in two categories.

Class A Violations are offenses that students are assumed to recognize and understand as unethical from their first day at AHA. These automatically result in a zero for the assignment and count toward the three-strike policy (elaborated below) no matter when they are committed. They include:

Because the purpose of our policy is educational rather than punitive, however, teachers may choose to treat certain kinds of offenses as class B violations. These include errors of citation and of judgement leading to instances of plagiarism--whether intended or unintended--in student work, indicating that students require further instruction on proper use of sources and its importance. When judged to have committed a class B violation, students:

1) meet with their teacher to discuss the issue;

2) are assigned to remedial training on use of sources with the librarian;

3) revise the affected assignment (in whole or in part, at the teacher's discretion) under supervision; and

4) resubmit the assignment for up to 50% credit.

Failure to complete these steps will result in a zero for the assignment.

Class B violations do not count toward the three-strike rule during the first two trimesters of freshman year or the first trimester after a student transfers to Holy Angels. After that point, they count as a full strike.

 

The Three-Strike Rule

In addition to the class A and B procedures above, there are additional escalating consequences for repeat infractions, as defined below.

• First offense: Parents are contacted after one-to-one discussion between the student and teacher and the offense is entered into the student's record.

• Second offense: Parents are again contacted after one-to-one discussion between the student and the teacher. The offense incurs a two-day suspension with zero credit for missed work and is entered into the student's record.

• Third offense: The student is expelled. An appeals process is available.

 

Academic Reporting Practices

Daily: Parents have daily access to student academic progress via the online gradebook on myAHA.

An interim report (near the mid-trimester mark) informs parents/guardians of a student’s progress. In addition, at any time during the trimester, a report may be issued in the event a teacher wishes to inform parents/guardians of a student’s progress.

Final Grade Report: A report card is issued within 10 days after the close of each trimester. Report cards and student transcripts are held until all obligations to AHA are fulfilled. These include the following being current or paid in full: tuition, detentions, fines, athletic fees, transportation fees and academic testing fees. Students must also have returned all books that need to be returned.

Interim and Final Grade Reports are available on AHA’s Web site www.academyofholyangels.org. Go to the Parents page and log into myAHA. Grade disputes must be addressed by the student and/or parent within 30 days of the disputed grade.

Incomplete Grades: Incompletes are given to students who face circumstances that prohibit them from finishing required work by the end of the marking period. Examples are illness and family emergencies. Students can make arrangements with individual teachers to receive an incomplete. Teachers enter “I” at the marking period. Students have two weeks from the end of the marking period to make up the work or it becomes an “F” on the permanent record. Giving an incomplete grade instead of a grade of F is not an option for students who have not done the required work on time.

Incompletes are not given at the end of the third trimester.

Homework

Students absent from school are expected to work directly with their teachers to complete their missed assignments. Additional assignments may be given upon return, and there may be some classroom or laboratory work, which due to its nature, cannot be made up or cannot be given full credit. If a student has excused absences for four or more days, homework assignments may be sent home. Students absent for more than four days consecutively (five days or more) will need to formulate, in communication with their teachers and a counselor, an academic trimester make-up plan that is in accordance with the Long-Term Absence section of this handbook.

Deadline Guidelines

When deadlines are established, the interpretation of the deadline and consequences of not meeting it lie with the person or group setting the deadline. Each community member is expected to stand behind the responsibility inherent in meeting the deadlines established. The Academy community believes that natural consequences should follow for not meeting deadlines. (Example: Students not completing and turning homework in on time may get a zero for that assignment; parents not responding to a deadline may miss an event.)

Parents, staff and students are expected to read the Star Connections, the primary source of information to the community, and will be held accountable for their part in knowing the contents.

Information needs to be communicated in a manner that allows adequate time for processing and/or feedback. All deadlines must be clearly stated.

Recognizing that it is easy to become over-burdened with too much information, all staff will work hard to coordinate and consolidate information to minimize information overload. At the same time, people must be responsible for information
that is shared.

Academic Status and Consequences

It is the intent of the Board of Trustees and the Administration that students make satisfactory academic and service progress a priority.

Satisfactory progress is generally defined as:

1. No F’s at the mid-trimester marking period. 
2. No F’s at the trimester marking period.
3. No more than three D’s.
4. Maintaining a Trimester GPA of 1.7 (C-) or above.
5Maintaining a “Current” Writing Portfolio. 
6Obtaining the minimum Service hours so as to be “Current.” 
7. Maintaining a “Passing” status in On-Line Health. 

*Must successfully complete items 5, 6 and 7 by Senior year in order to graduate.

Grades 9-12 Consequences

Mid-trimester, failing grades and other requirements
Each trimester, students who receive failing grades at mid-trimester will be given a two-week period to raise the grade to passing. The two-week period begins three days after grades are posted. At the end of the two-week period if the student is passing and the appropriate paperwork is turned in to the Guidance Department, there is no consequence. Students who are not passing, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester.

During the 2nd trimester, students who are not “Passing” On-line Health or are not “Current” with their Writing Portfolio or are not “Current” with their Service hours will be given a two-week period to raise their status to Passing or Current. Students who do not rectify this, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester. (*Only one consequence per trimester applies).

Off Campus Privilege for Seniors is revoked for seniors whose status in W.A.C., On-line Health or Service Hours is “Incomplete” or “Not Passing” until that status is rectified...this applies to the entire senior school year. Off Campus Privilege is also revoked for mid-trimester failing grade, until that grade moves to passing.

Ninth grade participants are given a “transition period of grace” during the first trimester. There are no consequences of eligibility until the mid-trimester marking point of the second trimester.

Trimester, failing grades
Students who fail to meet academic progress standards will be put on Academic Probation (see below) at the end of each trimester. Students will be assigned, if possible, an RTI (Response to Instruction) study hall (an individualized study environment of one to six students) for more concentrated and monitored study during the school day of the subsequent trimester. This may be evaluated at the mid-trimester point of the subsequent trimester.

Off Campus Privilege for Seniors is also revoked for 2 weeks following a failing grade at the end of a trimester.

In addition, students are encouraged to get help using the following opportunities:

NOTE: College-bound students should be aware that a minimum GPA should be maintained for entrance into most colleges, and is a NCAA and NAIA requirement for eligibility. You must go through the NCAA Clearinghouse process (see the AHA College/Career Counselors for information).

Academic Probation

A student is placed on academic probation, when trimester grades have been reported, if:

1. The student failed a required course (core course), or
2. The student has 3 or more grades of D+ or lower, or
3. The student has a trimester grade point average of less than 1.7.

A student is removed from academic probation when, at the trimester grading period, the student:

1. Has a trimester GPA of 2.0 or higher, and
2. Has no more than one grade of D+ or lower.

Academic probation means a counselor will be available during the trimester to assist the student in developing plans to address the academic shortcomings

Strategies to improve academic performance could include, but are not exclusive to, time management issues, weekly monitoring, assignment checks, and teacher contact. In addition, the parents of students on academic probation are encouraged to maintain regular communication with teachers via email or voicemail.

At the end of the school year, the principal and the counseling department will meet to determine if certain students on academic probation should return to the Academy of Holy Angels the following school year or if their return is contingent upon an academic contract. Prior to the end of a school year, information about students concerning their return the following school year is also gathered from teachers.

Student Advisors/Homeroom Periods

It is important that every student at the Academy of Holy Angels receives personal attention and develops a significant relationship with an adult staff member. To assist in accomplishing this, each student will be assigned to a homeroom that will be consistent throughout the student’s remaining years at Holy Angels. Homeroom time will be used by advisors to connect individually with students, distribute school information and advise on basic academic needs. Advisors may participate in student staffings as a result of their daily contact with the students in their homerooms.

Schedule Changes

Courses selected during registration are considered final. Books and supplies are ordered and teachers placed on the basis of selections. It’s best to avoid making changes after registration. Avoiding drop/adds assures the best possible schedule. After registration, a fee is $35 is assessed for any schedule change.

In order to make a course change, a student must submit a parent’s written permission for the change and pay the $35 fee at the time of the change.

Course change fees are assessed after registration in February. Likewise, when classes begin in the fall, the $35 fee will be assessed for any schedule change, including dropped classes.

Course changes without a fee are made for students if an incorrect class is scheduled, if a teacher recommends that the student take a different course, or if a course is inadvertently left off a student schedule.

Students may not add a class after the first five days of the trimester. Students may not drop a seventh class after the fifteenth day of the trimester.

Study Hall

Ninth and tenth graders are required to be in study hall. This time is provided for students to do homework and prepare other lessons. Therefore, the study hall is quiet. Students should bring textbooks to the study period. Talking, card playing and disruptive behavior are not to occur in a study hall.

Juniors and seniors may be assigned to a study hall, instead of the Commons, during their unscheduled time if they abuse the privilege of unscheduled time. Juniors who are free all of period five will be scheduled into a study hall.

RTI study halls are for the purpose of intense academic preparation. There generally are three to five students per section. Guidance counselors place students in guided study halls.

Student Records, Access to

Access to student records is prohibited to a third party without written authorization. The Academy of Holy Angels will release records at the written request of a student’s parent/guardian. AHA will document such requests as to the recipient of the information, information requested, and date. Student data may include: attendance, immunization, academic records, standardized test data, and necessary Minnesota State High School League good-standing status for athletic/activities participation.

Pursuant to State Statute 121A.64, a student’s “History of Violent Behavior” is an educational record that will be transferred to an enrolling school district (revised July 2008).  See the complete policy on staff notification of violent behavior by students in the Discipline and Codes of Conduct section of this Parent and Student Handbook. 

FERPA* Policy

*FERPA stands for the Family Educational Rights and Privacy Act.
(Academy of Holy Angels policies and procedures regarding Privacy of Education Records)

A. DEFINITIONS
For the purposes of this policy, AHA uses the following definitions of terms:

B. RIGHT OF ACCESS AND LIMITATIONS

C. RIGHT TO COPIES AND LIMITATIONS

  1. AHA will permit to parents and eligible students – as applicable – to review of education records after AHA has received a signed and dated written request. When a record contains information about more than one student, the parent or eligible student may inspect and review only that portion of the record that pertains to the student whose record is requested.
  2. AHA shall provide a parent, or eligible student a copy of the student's education record except when:

If copies are provided to the parent or eligible student, the fee for copies will be at AHA's actual cost per page. An invoice for the cost of copying will be included with the records provided.

D. PROCEDURE TO INSPECT EDUCATION RECORDS
Parents and eligible students may inspect and review the student’s education records upon submitting a signed and dated written request addressed to the principal or assistant principal of AHA.

An appropriate AHA staff person will make the necessary arrangements for access as promptly as possible and will notify the eligible student or parent of a reasonable time and place where the records may be inspected, but in no case more than 45 days from the receipt of the written request.

E. DISCLOSURE OF EDUCATION RECORDS TO THIRD PARTIES
AHA will disclose personally identifiable information from a student's education records to a third party only with the signed and dated written consent of a parent or the eligible student. The written consent must specify:

Education records may also be disclosed without consent from the parent or eligible student to legally designated individuals or entities, including school officials, including teachers, who have a legitimate educational interest in the records. A student’s “History of Violent Behavior” will be provided to school staff who have a legitimate educational interest. See the complete policy on staff notification of violent behavior by students in the Discipline and Codes of Conduct section of this Parent and Student Handbook. 

A school official is:

A school official has a legitimate educational interest if the official is:

AHA specifically reserves the right to disclose "directory information" to any party without a student's consent. "Directory information" includes information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.

Parents or eligible students nonetheless have a right to request that directory information be kept confidential. Such a request should be signed by the parent or eligible student and submitted in writing to the Principal or Assistant Principal of AHA by the end of the first full calendar week of the new school year. Such letters will be effective 365 days after they are received, and the directive to maintain confidentiality then expires unless it is renewed for the next school year.

F. REQUEST FOR CORRECTION OF EDUCATION RECORDS
Parents or eligible students have the right to ask to have education records corrected if they believe that the records are inaccurate, misleading, or otherwise in violation of the student’s privacy rights. A student’s “History of Violent Behavior” is included in these records. See the complete policy on staff notification of violent behavior by students in the Discipline and Codes of Conduct section of thisParent and Student Handbook. The procedure for requesting an amendment is generally summarized as follows:

  1. The parent or eligible student must make the request in a signed and dated writing and must specify (a) the portion(s) of the education record requested to be amended, and (b) why the record is being requested to be amended. The written request must be sent first-class mail or hand-delivered to the principal of AHA.
  2. AHA, at its complete discretion, may comply with the request to amend or it may decide not to comply. If it decides not to comply, AHA will notify the parent or eligible student who made the request of the decision by first-class mail addressed to his or her last known address of record and will advise the eligible student or parent of the right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's privacy rights.
  3. If an eligible student or parent seeks such a hearing, a signed and dated written request for a hearing must then be submitted to the principal of AHA within 30 days after receiving AHA’s notice declining to amend the record.
  4. The hearing will be conducted by a hearing officer, who has no direct interest in the outcome of the matter to be decided selected at the sole discretion of AHA; however, the hearing officer may be an official of AHA. The student or parent shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records. The student may be assisted by one or more individuals, including an attorney, at the student’s or parent’s own expense.
  5. After the hearing, the hearing officer will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision. A copy of the written decision will be provided to the eligible student or the parent, usually ten business days unless circumstances require a longer period for a decision to be prepared.
  6. If the hearing officer decides that the challenged information is not inaccurate, misleading, or in violation of the student's right of privacy, he or she will notify the student of the right to place in the education record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision. The statement will be maintained as part of the student's education records for as long as the contested portion is maintained. If AHA discloses the contested portion of the record, it must also disclose the student's statement.
  7. If after a hearing, the hearing officer decides that the information is inaccurate, misleading, or in violation of the student's right of privacy, AHA will amend the record and will then notify the eligible student or parent making the request amendment that the education record has been amended

G. ANNUAL NOTIFICATION
Parents and eligible students will be notified annually of their rights regarding education records by publishing this policy in the student handbook or by placing this policy in student registration packets.

H. COMPLAINTS
A parent or eligible student may file a written complaint at the following address concerning alleged failures of AHA to comply with the requirements of the federal student privacy law:

Family Policy Compliance Office,
US Department of Education
400 Maryland Avenue Southwest
Washington, DC 20202-4605

I. INTENT
This policy is a summary of AHA’s student records policy. Other rules, exceptions, or conditions may apply, as required by applicable law. In any case where a policy provision is incomplete or incorrect, it is the intent of AHA to comply with all applicable laws and regulations.

Sacred Places Curriculum and Protection of Children and Youth

Sacred Places Curriculum is used for the purpose of fulfilling the Protection of Children and Youth mandate of the Archdiocese of St. Paul and Minneapolis. It is a safe and healthy relationship education program for the prevention of sexual abuse; it is not about sex education.  If you have questions about this curriculum, please talk directly with the health teacher, a theology teacher, an administrator, or counselor. Parents can opt-out students on this section of the curriculum with a written request to the Teacher and Principal. Parents can get more detailed information in the Program of Studies.

Learning Variations (Special Education Services Notice)

In cooperation with the Richfield School District, AHA wants to inform parents that students with disabilities attending elementary or secondary private schools in Richfield may be eligible for special education services through the Richfield Public Schools.

Any time throughout the school year, if a parent believes a child may be eligible for special education services, the parent should contact AHA's Learning Variations Specialist for more information. 

Additional information about Richfield School District's special education services also can be obtained from the special education director, Mary Pat Mesler, at 612-798-6043.

Textbooks

The state of Minnesota has authorized local public school districts to loan texts, standardized tests, and individualized instructional materials to pupils attending a nonpublic school established and operating within the school district boundaries. On behalf of all AHA students, a request has been made that textbooks, standardized tests and individualized instructional materials be provided on loan this school year. A parent’s acceptance of this policy as part of the AHA Student Handbook indicates acceptance. Parents who do not wish to receive the named items should contact the Principal. The dollar amount provided by state for 2021-22 school year is $79.13.

Most textbooks and materials are furnished to all students free of charge on a loan basis. It is the student’s responsibility to take care of loaned materials. For any materials abused a fine is assessed. Lost books are paid for according to their replacement value. Grades are not given until lost books are returned or paid for. If books are not paid for, the amount of the fine is posted on the tuition bill.

Transfer and Exchange Students—policies for students transferring into the Academy of Holy Angels

Transfer Students
When students transfer to Holy Angels, their grades and GPA will be accepted as provided by the former school. Only advanced courses at AHA qualify for weighted AHA grades.

Policy for Accepting Study Abroad Students
Academy of Holy Angels (AHA) recognizes the benefits that study abroad students or students who live and/or hold citizenship outside of the United States can bring to the school. The school also recognizes the responsibility it has to create a positive experience for students who travel thousands of miles to attend AHA. To meet these objectives, AHA will adhere to the following policy when accepting study abroad students.

AHA prefers to accept students connected with fully accredited and nationally known programs like Nacel Open Door. We also enroll students coming to us independently on an F-1 visa provided they have secured housing through legal guardian or relative. If they do not, then we refer them to our Designated Local Coordinator who works with families to find suitable housing and supervises the students .

The Academy of Holy Angels will stringently follow all rules of the Minnesota State High School League (MSHSL) regarding all study abroad students’ participation in MSHSL activities.

A student who holds citizenship and/or residency in another country and who chooses to live with a local family (not his/her own parents or guardians) may apply for admission to AHA. In order to ensure adequate authority and supervision of the exchange student, one condition for acceptance is that the student’s parents/legal guardians must sign over legal guardianship to the local family while the student lives with them and attends AHA.

All non-U.S. students must be in full compliance with the Student and Visitor Exchange Program (SEVP) and its Information System (SEVIS) requirements.

Adopted by the AHA Board of Trustees May 22, 2006.

Transfer Students—Eligibility policies for students transferring from Academy of Holy Angels to another school

If a student wants to transfer to a new school but remain eligible for participation in AHA varsity sports for one year following the transfer, the following stipulations must be met:

Tuition-paying students are extended access to the privilege of participating in the co-curricular programs offered at Academy of Holy Angels through the varsity level. 

Under Minnesota Statute 124D.03 Enrollment Options Program and the Minnesota State High School League (MSHSL) Transfer and Residence Bylaw 111.00, when a student transfers to a new high school without a change of residence by their parents, that student may participate in co-curricular programs in their previous high school if their parents elect that option, and they may retain “full eligibility for varsity competition for one (1) calendar year at the school where the student enrolled prior to the transfer after which time the student shall become fully eligible at the school to which the student has open enrolled.” 

Students entering Academy of Holy Angels under this Statue and bylaw must meet all participation requirements and rules set by the MSHSL and Academy of Holy Angels.  This includes Holy Angels’ participation rules on attendance, chemical health, behavior, and academic including writing-across-the-curriculum and college portfolios.  Students participating under this rule must have earned and must continuously maintain grades of C- or better beginning from one calendar year previous to the start of the season. Full tuition, registration and activities fees for the entire school year must be paid in full prior to the start of the athletic season.

Post Secondary Enrollment Options (PSEO)

Summer School Grades

Failed Required Courses

Grades for Required Courses

Elective Summer School Courses

Writing Across the Curriculum (WAC)/Portfolios

Writing Across the Curriculum (WAC) is an integral part of each student’s learning at the Academy. WAC ensures that students have writing experience in a variety of formats and that they have writing opportunities in each of their classes. As a part of WAC, students maintain writing portfolios throughout their high school careers that include samples of a variety of writing formats--narrative, expository, technical, and more. Portfolios are a way for students to demonstrate the range and depth of their writing abilities and encourage them to practice the process of writing--imagining, prewriting, drafts, and revision. In the spring of their senior year, all students participate in a portfolio conference with an AHA staff member to review their writing progress. A complete portfolio is a prerequisite for graduation.

Students who are age 18 or older

All Academy rules that apply to students under age 18 also apply to those who are age 18 or older. Where dictated by the legal status of students who are 18 years of age or older, certain procedures will be modified in their application to such students.

( posted 7/13/11; updated 7/5/12 mn; 7/11/12 mn; 8/9/12 mn; 6/13/13 mn; 6/19/14 mn; ; 6/26/18 cd; 6/19/20 cd)



Around the Academy

Accidents
Backpacks/Purses
Business Office
Chapel
Criminal Background Checks
David R. LaRock Library/Media Center
Deliveries
Elevator
Entrances
Food and Beverages in the Classroom
Lockers
Lost and Found
Lunch
Messages
Parlor
School Office Hours
Security Cameras
Stars Spirit (School Store)
Visitors

School Office Hours

School office hours are 7:30 a.m. to 3:30 p.m. Inside corridor doors are closed at 3 p.m. Please limit school business to these hours. Students are reminded to be sure and take everything they need when they leave school at the end of the week, as the school is not open on weekends.


Entrances

To control access into the building, most outside doors are open only in the morning. Please observe the following schedule when seeking entrance into the building:


Visitors

All visitors must sign in with Convocation Center Lobby Supervisor upon entering the building. Visitors wear their visitor’s pass at all times while on campus, including when the visiting the Stars Spirit school store.

The Lobby Supervisor will notify staff members expecting visitors that the visitor has

arrived. The staff member will either meet the visitor in the lobby or ask that he or she be directed to the staff member's room or office. If the visitor doesn’t have a scheduled appointment, the lobby supervisor will call the staff member to see if he or she is available. If not, the supervisor will give the visitor contact information for the staff member.

Student visitors are allowed at school only in special cases. Permission must be obtained five (5) school days in advance from the Director of Admissions. Ordinarily, student visitors should be those persons interested in attending the Academy.

Deliveries

All deliveries are to be left at the Convocation Center lobby desk. This includes items left for students (like forgotten lunches or textbooks) by parents. The student will be contacted by the main office to pick up the item from the lobby supervisor.

Security Cameras

For the safety and protection of those on campus, surveillance cameras are located in public areas of the building and on school grounds.

Elevator

Due to the Covid 19 virus, only one person may ride in the elevator at a time. Students may use the Convocation Center elevator only with special permission from the nurse or the Assistant to the Assistant Principal/Attendance Clerk. Parents/guardians can request use of the elevator for a maximum of three days. Any period longer than three days requires a request from a physician directing the student’s care. All requests must be in writing, dated, and list the expected period of time the elevator will be needed by the student. In order to operate the elevator, students will be issued a key. If the key is lost, the replacement fee is $40.

Chapel

The chapel is open at all times for student use. Students are encouraged to use the chapel for prayer and reflection. Students may not use the chapel as a passage to and from buildings.

Criminal Background checks

In accordance with the Archdiocesan requirement Essential 3, all employees as well as volunteers who have regular or unsupervised contact with minors are subject to a criminal background check.  The school may decide not to conduct criminal background checks on school volunteers who do not have regular or unsupervised contact with minors, as well as vendors or independent contractors.

The following positions are subject to a mandatory criminal background check:

All paid employees of the Academy of Holy Angels; all paid employees of Richfield Public Schools placed at Academy of Holy Angels; substitute teachers; student teachers; volunteers who coach or moderate activities; volunteer tutors of students; college and career center volunteers;  volunteer field trip chaperones; and volunteer team parents.

Lost and Found

To report an item lost or found, contact the school receptionist in the Main Office.

Parlor

The parlor represents an important part of the Academy’s history and contains delicate antique furnishings. This reception area is for the use of the receptionist, visitors and for special events. While the Academy recognizes that students enjoy the atmosphere and quiet of the parlor, the delicate condition of the antique furniture prohibits casual student use. The parlor may not be used as a gathering place or as a workspace for students.

Accidents

Report all accidents and potential safety hazards (such as tripping hazards, slippery sidewalks and others) to the Business Office. The information is important for insurance claims.

Messages

During the school day students are not allowed to use their cell phones. Calls or texts to a student's phone disrupts the educational process. If a parent needs to reach their student, they should contact the main office and leave a message. The student will be contacted at the next passing period. Students will be allowed to use their phone in the event of an emergency if they ask for permission.

Chief Financial Officer and finance staffs

The Director of Finance and accountant’s offices are located on the second floor and are open daily. Tuition and fee payments are made there. Holy Angels does not cash checks, and change is not available in the Business Office. A change machine is located in the Commons.

Lockers

Student lockers are the property of the Academy of Holy Angels and, as such, lockers and their contents are subject to inspection at any time. Students must use the locker they are assigned and are not allowed to switch lockers. The Academy attempts to give each student a secure place to store his/her personal possessions by assigning a locker. The Academy is not responsible for lost or stolen articles from a student's locker. Students should not give out their combinations and should not disable the locking mechanism. The student to whom the locker is assigned is responsible for the items and contents found in it. Pictures with sexual overtones and alcohol advertisements are not allowed in lockers and will be removed if found.

Lockers are not to be used as bulletin or memo boards by students and need to be cleaned at the end of the school year. Locker clean-outs and inspections by homeroom teachers are scheduled periodically throughout the school year. All locker posters are removed each Friday.

A student is required to assume financial responsibility for any malicious damage to his/her locker. Damage to lockers must be reported to the Assistant Principal.

Lunch

Classes are in session during each lunch period. The following regulations are to be observed:

  1. All students remain in the Commons area during their lunch periods. Students are not allowed to roam corridors or visit at lockers. Food/beverages (opened or unopened) are not taken out of the Commons area. This includes candy, suckers and other food items bought from vending machines.
  2. Students who need to see a staff member during lunch need to get a pass from the staff member prior to lunch and show the pass to the commons supervisor before leaving.
  3. If weather permits, the courtyard may be used. Students must be quiet so as not to disturb classes.
  4. Students are not to enter the parking areas or leave school without permission.
  5. Students are expected to clean up after themselves when they finish lunch. (This means they are to pick up plates, trays, and any trash at their tables.)
  6. Regular lunch service is not available on E schedule days. On those days, school organizations pizza at lunch time. Students cannot use their lunch accounts on E schedule days.

Each day’s lunch may be purchased with cash or through an automated pre-pay program. Parents can send a check or cash with their student to be deposited into the student’s individual lunch account,  send a check in the mail, or use the online payment option. The student has access to the account using a PIN number or finger imaging system.  The system uses finger images to access accounts, but it does not store images.

Parents will receive an e-mail message when a student’s lunch account balance is at $10 and a second notice will be sent when it is below zero. Students will not be able to use their accounts when the balance is zero or below. They must bring the account into a positive balance.

A note about nutrition and wellness

AHA provides access to nutritious meals and snacks, both through the cafeteria lunch program and in offerings in vending. In an attempt to curb the intake of soda and other non-nutritive beverages, a hydration station is provided at no cost to the students. At all vending machine locations, bottled water is available. In addition, AHA’s attention to wellness includes an environment that encourages and promotes physical activity through physical education classes and requirements, Minnesota State High School League-sanctioned sports, and intramural activities.

Food and Beverages in the Classroom

Food and beverages are not permitted in hallways and classrooms. Students are allowed to have water in a classroom with permission of the teacher. At the discretion of the teacher, food may be permitted in class on special occasions. No food or beverage of any kind is permitted in computer labs, the media center and other designated areas.

Bags/Backpacks

School-issued computer equipment needs to be kept in good working order and condition. While normal wear and tear is expected, excessive damage will be charged to the family. Each student is issued a school-approved case (a hard plastic cover) that is designed to help protect a computer. Devices must always be in their cases. While the case provides protection, the computer should not be tossed or dropped and students are discouraged from carrying textbooks in a bag or backpack with the computer. Damage can be sustained from the weight of textbooks or other objects. Students should not carry all of their books with them during the school day. Students should visit their lockers and gather the necessary books and materials needed for class. Stickers, decorations and similar items are NOT allowed on AHA equipment. If a student’s case  (the hard plastic cover)  is damaged, he/she should bring it to the Helpdesk and obtain a replacement. The replacement cost is $15, which will be paid in the school store. Computers should be carried in a backpacks or bags that is designed to carry and protect a computer, with adequate padding. Purses and small cases to hold personal items may be carried during the school day but cannot exceed 8”x11”x3”. S

David R. LaRock Library/Media Center

The David R. LaRock Library/Media Center is open from 7 a.m. to 3:30 p.m.  Monday
through Thursday, 7 a.m. to 2:45 p.m. on Friday, and 7 a.m. to 1 p.m. on early
dismissal days.

Circulation Information:

Library books circulate for three weeks.

Reference books circulate overnight. Please return the book(s) within 24 hours of checkout.

Overdues

Overdue fines are not charged. However, there may be other faculty or students in need of the book that is due. 

If books are not returned by the end of the trimester, the library will assume the book is lost and charge the student the replacement cost of the book plus a processing fee of $3.00 per title.  Access to grades/transcripts will be blocked until AHA's business office is fully reimbursed for the outstanding book. 

Please see library staff if you question any notice you have received.

Electronic Databases: Access to all databases is password protected for AHA patron use only. Passwords are listed in a table on the library Moodle page. Research related-lessons, called Libguides, can be found on the library Moodle page, listed by grade level. 

Copyright Policy and Guidelines

It is the policy of the Academy of Holy Angels to support and comply with the federal copyright law 17 U.S.C. 101-120. To implement this policy and to ensure adherence to copyright law, AHA has adopted recommendations for administrative library/media and teacher compliance. The administration, in connection with the school’s library/media personnel, will develop, periodically review, and update educational materials, guidelines, and sample forms for use by staff in adhering to federal copyright law.

Stars Spirit (School Store)

The school store is located in the lobby of the Convocation Center and is open on school days from 7 to 8 a.m. and from 11 a.m. to 1 p.m. Students may obtain a pass from a lunchroom supervisor to go to the store during the lunch period. Stars Spirit also is open on select evenings for special events. Dates and times are published in the Star Connections school newsletter. To contact Stars Spirit, call 612-798-2672.

(updated 6/13/2011, 7/24/12 mn; 8/09/12; revised 3/18/13, 6/7/13 mn, 6/19/14 mn; library info updated August 11, 2014 mn, 7/30/15 ga, 8/22/16 ga; 6/26/18 cd; 6/19/20 cd)

 



Assemblies and Worship

Assemblies

All-school gatherings are conducted in the Convocation Center or theater. All students are expected to attend, unless otherwise stated, and to behave appropriately. Assemblies are held for a variety of reasons. The proper reaction at an event depends upon whether the community is in attendance to view a play, concert, musical, liturgy or some other performance. Students are expected to show proper respect to themselves and others regardless of the setting. Proper behavior at assemblies includes, but is not limited to, the following:

  1. Consideration, respect and courtesy demand that the performers, speakers, etc. be given our complete attention. This means that silence (no speaking or whispering of any kind) is in order and expected when the program begins or when a speaker approaches the microphone.
  2. Gum chewing is very disruptive. Gum should be disposed of before going to the assembly.
  3. Students should stop at the restroom on the way to the assembly so they do not have to leave the event.
  4. Students should leave backpacks and belongings in the classroom they attended prior to the assembly (i.e., period 3 class before Convocation) or in their locker. Backpacks and belongings are not brought into the assembly or left in the hallways or locker bays.
  5. Students are to sit with their teacher at designated assemblies. Students may be relocated or, if necessary, removed from an assembly for not behaving properly. Consequences for misbehavior will be determined by the Assistant Principal.

Worship Procedures

Participation in the liturgy is done out of respect for the Academy of Holy Angels' Catholic identity. All students must attend all school-wide and classroom worships held during the day. Throughout any worship, students are expected to remain respectful. Students will remain silent unless invited to participate in community prayer. Students are asked to stand when the community rises, unless they are physically unable to rise. 

(6/30/08; 6/23/11; 6/19/20 cd)

 



Attendance

Absences

Within a trimester, if a student misses more than eight (8) times in any one class for non-school sponsored events, NO CREDIT will be given for that class. Parents are encouraged to go to the AHA Web site, www.academyofholyangels.org and visit myAHA for up-to-date attendance information.

Non-school sponsored events include family vacations, illness, medical appointments, driver license exams, college visits, weather delays and suspension.

Parents and guardians are asked to notify the Attendance Clerk by calling AHA’s direct attendance line at 612-798-0760 by 10 a.m. the day of the absence, and to leave a phone number where they can be reached that day. (No attendance calls should be made to the AHA main office)  If a student is not in school and notification has not been received by that time, the attendance office will call the parent/guardian’s numbers on file. An absence not excused by a parent/ guardian is considered a skip and results in detention and zero credit for each class missed. In the event of online schooling, parents are still required to call the attendance line or email the attendance clerk when a student is unable to attend.

Students involved in cocurricular activities who are absent or arrive after 10 a.m., or are sent home during the school day due to illness or for disciplinary reasons, may not practice, compete or perform in their activity for that day. The Athletic or Activities Directors handle exceptions to this policy.

Students absent from school are expected to complete their missed assignments, testing and in-class work by the designated due date for each subject, which generally will be two days of make-up time for each day absent. Additional assignments may be given upon return, and there may be some classroom or laboratory work, which due to its nature, cannot be made up or cannot be given full credit. Assignments can be found on myAHA. If assistance with this process is needed, contact the school nurse.

If an illness results in the student missing three or more consecutive days of school, a doctor’s note with diagnosis is required upon returning to school. The school is not questioning the validity of the illness, rather the concern is about the necessity of the absence during the school year. Students who exceed the eight-absence-per-trimester limit will still be excused due to a serious illness if they have a doctor’s note explaining the reasons.

Tardiness

The Academy does not condone tardiness to school or class. Being on time is a necessary attribute for success in a student’s future life and is a sign of courtesy to teachers, students, and other school personnel. Students arriving tardy to school (from 7:50 to 8:15 a.m.) must sign in at the Convocation Center lobby desk and list arrival time. If the student arrives at 8:16 a.m. or after to his or her first period class, this is considered an absence from the class, and the student must see the Attendance Clerk at the desk in the Convocation Center Lobby or in the Attendance Office for a pass before going to class. This procedure must be followed for all other late arrivals after period one also. Failure to do so will result in one hour of detention. A written excuse or call from a parent or guardian before class is required, or the periods missed are considered skips. Absences that are considered skips result in zero credit for every class missed. Students receiving seven (7) tardies to any period will be contacted by the Attendance Office as will their parents. Each additional tardy will result in the student being marked absent from the class. The teacher may refuse entrance and send the student to the Attendance Office. This absence is included in the eight-absence limit.

This policy does not affect students on late school buses. 

When a student reaches eight tardies to any class within a trimester and/or has established a pattern of absenteeism, the student may not be allowed to attend practice on a date to be specified by the Athletic or Activities Directors. Each tardy after eight will result in sitting out another practice.

A reminder that on Late Start days, students are to be in their period 1 class by 8:25 a.m. It is strongly recommended that students still leave for school at the regular time as traffic is often busier the later it gets. Students who arrive before 8:25 a.m. can socialize or study in the gym, the commons or in the library. If they choose to get something to eat or drink before coming to school, there are many options close by and they can still make it to class on time.

Special Permit Releases

Special permits are issued to students who need to leave school for a portion of the day for appointments and other non-school sponsored events. We encourage parents to plan ahead and make appointments before and after school hours. To receive a special permit, a student must bring written consent from a parent or guardian to the Attendance Clerk in the lobby prior to first period of the day he or she needs to leave school. In the event that this is not possible, parents must call the Attendance Clerk at 612-798-2640 or call the attendance line at 612-798-0760 prior to the student’s first-period class. (No calls should be made to the AHA Main Office.) Last-minute calls to the school requesting that a student be dismissed during the school day are discouraged and should be considered only in emergency situations. The office cannot contact students with messages except in urgent cases. No student is allowed to leave school without permission of a parent or guardian or without a pass from the Attendance Office. This absence is included in the eight-absence limit. When returning to school after a special permit release, students must check in at the lobby desk to get a pass back to class. Failure to check in or out at the lobby desk results in one hour of detention.

Preplanned, non-school sponsored events requiring that the student miss three or more days of school (i.e., vacations, preplanned medical treatment)

These absences must be approved one week in advance through the Attendance Office. These absences are included in the eight-absence limit. If the preplanned event is for a planned medical treatment, a doctor’s excuse must be provided upon returning to school.

The student must bring a written request from the parent/guardian stating the dates of the planned absence. The Attendance Clerk will give the student an Extended Absence form which must be signed by the parent, each of the student’s teachers, and the principals. The teachers indicate on the form the assignments the student must complete, and the date due. The teachers may also express any concerns they have about the student missing class. The student then will return the completed form to the Attendance Clerk who makes one copy for the student and keeps one copy for school records. Failure to follow this procedure may result in the student not being able to make up missing assignments or tests.

Because attendance is vital to the educational process, families are urged to plan vacations that correspond to holidays on the school calendar.  Students should not take vacations during the last two weeks of a trimester or during final exams. Vacations will not be considered an acceptable excuse for a student requesting to make up missed finals.

The Academy of Holy Angels does not endorse individuals or groups of students taking school time for trips when not accompanied by a parent or guardian.


Long-Term Absence: Grading Students Dealing with Life Crises

(i.e., major illness or hospitalization)

Absences of five consecutive school days or more are considered long-term. The Academy of Holy Angels will help coordinate a plan make up academic trimester work for students who can attend 70 percent of the instructional time in a trimester. When it becomes evident that it is no longer possible for a student to attend 70 percent of the instructional time, the student will be withdrawn from the class with no academic penalty. This will be done with the understanding that major physical or emotional illness takes precedence over academic affairs and that the Academy of Holy Angels does not provide a service to homebound students.

The school maintains the right to require medical documentation with a diagnosis or other documentation that identifies the cause from a qualified professional in that particular field with regard to long-term absence.

An academic trimester crisis make-up plan will be constructed with the following stipulations:

Upon completion of the academic trimester make-up plan, consideration will be given to a “pass” grade if the student earns a grade of D- or better. The academic trimester make-up plan may also include the following accommodations to the curriculum:

Junior and Senior Unscheduled Time

A. For study during this time, juniors and seniors go to the Commons. They must respect those who are in class, and stay out of the corridors and away from lockers. Abuse of this privilege will result in study hall assignment.

B. Juniors and seniors without off-campus privileges must:

C. Seniors with off-campus privileges must:

Failure to check in as indicated above results in one hour of detention. Continual failure to check in may result in loss of unscheduled or off-campus privileges and being scheduled into a study hall.

 

State Tournaments

When Holy Angels is a participant 

Occasionally during semi-final play, AHA will run a modified schedule ending school early when game start times make it appropriate to do so.

When Holy Angels is not a participant
Students must present written consent from a parent/guardian to the Attendance Office before first period at least one day before the day of the game. This absence is included in the eight-absence limit.  Students may not leave sooner than one-half hour before game time, and they must be in uniform while they are in the building.

 

Senior Off-Campus Privilege

The privilege of off-campus is available to those seniors who are eligible.

A. Criteria
1. No student who has been found off-campus without permission, who has skipped all or part of a school day, or where status in WAC portfolio, Online Health or Service Hours is "Incomplete" or "Not Passing" is eligible. Students who, as ninth to eleventh graders, have high number of absences or tardies, outstanding detentions, and/or uniform fines, and/or have engaged in other inappropriate or disrespectful behavior may also not be eligible at the start of the school year. A meeting with the Assistant Principal is required before off-campus privileges will be granted.

2. Student and parents must complete and sign the contract. Off-campus privilege may be exercised the day after the contract is turned into the Assistant Principal. Random checks are made to ensure signatures are legitimate. Parents are encouraged to call the school if they are concerned about whether their student has permission to exercise their off-campus privilege.

B. For those granted off-campus privileges, the following restrictions apply:
1. Students must be in the school building or off the school grounds during free time. They may not be in the parking lot or back yard. Students must enter and exit the building using the Convocation Center entrance. No other entrance can be used. Students are required to sign in and out when entering and exiting the building and to show their student ID cards if requested by staff.

2. Students with period seven free do not check out with the Lobby supervisor as they do other periods Students must check in each day with the Commons supervisor and inform them if they are leaving campus. If they are not leaving campus, they must stay in the Commons.

3. Students must attend all school assemblies, including those held at the end of the school day. Seniors with period seven as a free period must check in with the Commons supervisor at the beginning and end of the period on the days when an assembly is being held after period seven.

4. No outside job or activity can be scheduled during the hours of 7:50 a.m. to 2:40 p.m. on school days so that students may attend all-school assemblies when scheduled.


C. The off-campus privilege will be revoked for any senior whose status in W.A.C., Online Health or Service Hours at mid-trimester throughout the year is "Incomplete" or "Not Passing" or is failing one or more courses at mid-trimester.

Once the status in W.A.C., Online Health, or Service Hours is moved to "Complete" or "Passing" or the failing grade is moved to passing, the off-campus privilege is restored. Seniors failing a class at the end of a trimester will lose their off-campus privilege for two weeks.

D. The off-campus privilege may be revoked permanently--

on the recommendation of any staff member based on disciplinary or academic considerations, upon consideration by the Assistant Principal. Students found propping open locked outside doors are also subject to having their off-campus privilege revoked. Those seniors for whom the privilege is denied will be required to check into the Commons during their free period.

Retreats

Ninth, tenth, eleventh, and twelfth graders are expected to attend one retreat day during the school year.

Field Trips

Field trips are taken to enhance education. Although students are expected to attend unless arrangements have been made with the teacher, field trips are a privilege. A student whose behavior or attitude does not meet classroom expectations may not be allowed on field trips. A student who does not submit a permission slip signed by a parent/guardian will not be allowed to participate. Students are required to ask for and make up all assignments and homework for classes missed due to the field trip. All school policies apply and will be enforced on field trips. This policy applies to all school-sponsored trips to domestic or foreign destinations of any duration.

AHA's chemical health policy is fully enforced. This policy is for the entire AHA community: students, teachers, coaches, counselors, administrators, support staff, chaperones, parents and alumni. It covers use and abuse, dependency, education, counseling, and referral relating to alcohol and other mood-altering chemicals. All activities held on school property, at any school-related events off school property, and information from police reports and other reliable reports regarding off-campus activity are covered by the policy. Policy Statement 2: 

2. Adults - Believing that adult members of the community are role models for our students, AHA encourages those who choose to use alcohol to do so responsibly, keeping in mind the example they are setting. 

a. Alcohol may not be served at AHA events that include both adults and students unless prior approval is granted by the President. 

b. Any adult chaperoning students is asked to refrain from using alcohol or other mood-altering chemicals immediately prior to and during the time of his/her responsibility.

Closed Campus

Students coming on campus in the morning are to remain on school grounds for the rest of the day. The only exception is seniors with off-campus privileges. The Commons courtyard is the only outside area for student use during free time. Students are not allowed in the parking lot during the school day. Students who are dismissed early from classes to attend a field trip or a Minnesota State High School League (MSHSL) activity must remain on campus until their class or team leaves for the event. Permission from the Assistant Principal, Dean for Student Life or Attendance Clerk must be obtained before leaving school grounds during the school day. Students leaving campus without permission are ineligible for off-campus privileges as seniors. Parents are contacted and the student is assigned to detention. A second offense results in suspension until a conference with the parent or guardian has taken place. The student may be expelled.

Holidays

AHA posts the year-long school calendar on the Web site (www.academyofholyangels.org) as soon as it is released. Please use it in planning vacations, appointments and attendance at school events.

(6/17/09 mn; 5/07/10mn; 6/13/11 7/9/12, 6/7/13mn; 6/12/13mn-, 6/19/2014 mn, 8/15/16 ga; 6/26/18; 10-11-19 cd)

 

 



Chemical Health Policy

Introduction
The purpose of this policy is to provide a clear and consistent guideline to encourage healthy choices centering on the possibility of chemical use. This applies to the entire AHA community.

A healthy environment provides the supporting structure needed to prevent the spread of chemical use and to promote intervention for those abusing chemicals.  The policy encourages students and adults in the AHA community to take the lead in promoting a healthy environment through use of positive leadership and prudent judgment in implementing the policy.

Scope
This policy is for the entire AHA community: students, teachers, coaches, counselors, administrators, support staff, chaperones, parents and alumni.  It covers use and abuse, dependency, education, counseling, and referral relating to alcohol and other mood-altering chemicals.  All activities held on school property, any school-related events off school property, and information from police reports and other reliable reports regarding off-campus activity are covered by the policy.

(Please note: Students participating in AHA cocurricular activities must adhere to AHA requirements AND to the Minnesota State High School League (MSHSL) rules on chemical use. See the Student Participation Responsibilities chapter in the Activities Handbook section of this Student and Parent Handbook. Scroll down to item 19—Mood Altering Chemicals for the MSHSL rules.)

Policy Statement

  1. General – Unless prior approval is granted by the President for use of alcohol and in accordance with legal guidelines, use of mood-altering chemicals is prohibited for all members of the AHA community at all AHA related events both on and off campus.  If disciplinary actions are required, they will be specified in the procedure.
  2. Students – All alcohol and other mood-altering chemical use is prohibited by Minnesota State Law and the Minnesota State High School League rules.  For this reason and because of the potential danger to individuals, families, and the larger community which chemical use poses, AHA prohibits students from using, possessing, selling, distributing, or being under the influence of alcohol and other mood-altering chemicals while on the AHA campus or at AHA-related events. When there is reasonable suspicion, rooms, bags, and luggage can be inspected on school-sponsored trips. The chaperone in charge of the trip will conduct the inspection in consultation with another approved school chaperone.
  3. Adults – Believing that adult members of the community are role models for our students, AHA encourages those who choose to use alcohol to do so responsibly, keeping in mind the example they are setting.
  4. Alcohol may not be served at AHA events that include both adults and students unless prior approval is granted by the President.
  5. Any adult chaperoning students is asked to refrain from using alcohol or other mood-altering chemicals immediately prior to and during the time of his/her responsibility.
  6. Storage of Mood-Altering Chemicals – Generally, alcohol and other mood altering chemicals shall not be stored in AHA facilities.
  7. Educational Programs – Chemical awareness education will be provided for students, staff and parents.  Education will be aimed at promoting a healthy chemical use environment for AHA.  Review of the past program and plans for the future will be reviewed with the Board of Trustees annually.
  8. Intervention – Procedures are in place as an aid for students or adults of the AHA community who have concern about another's use of chemicals.  Staff members are required to use specified procedures.  Any member of the AHA community who is concerned about his/her own use is encouraged to use available resources.

Definition of “Mood-Altering Chemicals”
For purposes of this policy, the phrase "mood-altering chemicals" refers to the following: 

  1. All legally-controlled substances, including but not limited to marijuana/hemp, hashish, cocaine, crack-cocaine, ecstasy, LSD, hallucinogenic mushrooms, mescaline, peyote, methamphetamine, heroine, opium, and morphine;
  2. Alcohol;
  3. Tobacco including e-cigarettes and other vaping devices and the liquid containers used in such devices.
  4. Prescription medications, including but not limited to:
  5. Opioids such as morphine (e.g., Kadian, Avinza), codeine, oxycodone (e.g., OxyContin, Percodan, Percocet), and other medications prescribed for the treatment of pain;
  6. Barbiturates, such as mephobarbital (Mebaral) and pentobarbital sodium (Nembutal), and other medications prescribed for the treatment of anxiety, tension, and sleep disorders;
  7. Benzodiazepines, such as diazepam (Valium), chlordiazepoxide HCl (Librium), alprazolam (Xanax), triazolam (Halcion), and estazolan (ProSom), and other medications prescribed for the treatment of anxiety, acute stress reactions, panic attacks, and sleeping disorders;
  8. Stimulants, such as dextroamphetamine (Dexedrine and Adderall), methylphenidate (Ritalin and Concerta), and other medications prescribed for the treatment of attention deficit disorder (ADD), attention deficit hyperactivity disorder (ADHD), narcolepsy, and depression;
  9. Prescription sleep aids, such as zolpidem (Ambien), zalepon (Sonata), and eszopiclone (Lunesta); and
  10. Any other prescription medications which, in the discretion of the AHA administration, are subject to potential abuse or misuse;
  11. Commonly abused over-the-counter medications, including but not limited to sleeping pills, caffeine or energy pills, cough medicines, and any other over-the-counter medications which, in the discretion of the AHA administration, are subject to potential abuse or misuse;
  12. Commonly abused household substances, including but not limited to certain kinds of glue or paint, permanent markers, cleaning fluids, nail polish remover, compressed air canisters, and any other household substances which, in the discretion of the AHA administration, are subject to potential abuse or misuse; and
  13. Any other substances which, in the discretion of the AHA administration, are subject to potential abuse or misuse for the purpose of achieving an altered state or mood, regardless of whether those substances are legal or illegal.

Enforcement of AHA’s Chemical Policy
As per AHA's procedures about chemical use, these procedures will be enforced: 

Procedures for Students Using, Possessing, Selling or Distributing Chemicals on AHA Campus
The following procedures will be followed if any student is discovered using, selling, distributing or in possession (i.e., on his/her person, locker, backpack or purse, or in a car) of mood-altering chemicals or paraphernalia associated with such chemicals on the Holy Angels campus or at any school-sponsored activity, including off campus games, dances, field trips, retreats or other activities. 

  1. If a staff member has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the staff member should inform the student of the suspicion or observed violation and accompany the student to an office or area of privacy.
  2. The staff member will contact the Assistant Principal, the Principal, the Dean of Students, or, at cocurricular events, the advisor of the activity.  The chemical health counselor will be notified.
  3. If the Assistant Principal, Principal, or Dean of Students has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the Assistant Principal, Principal, Dean of Students, or designee (i.e., police, another administrator) is authorized to search the student and his or her property including but not limited to the student’s backpack, purse, or other belongings; the student’s locker, and the student’s vehicle. The school official or designee is also authorized to administer a breathalyzer test to detect any alcohol on the student’s breath.
  4. The chemical(s) and/or paraphernalia will be confiscated, if possible.
  5. The Principal, parents and legal authorities will be notified immediately.
  6. The student will be expelled from AHA.

The consequences imposed on a student for a violation of this policy are not appealable.  Legal authorities will be contacted concerning any non-Holy Angels member possessing, selling or distributing mood-altering chemicals on campus or at any school-related functions.

Limited Exceptions for the Possession and Responsible Use of Certain Medications:

  1. No confiscation will take place and no discipline will be imposed for the possession and/or the responsible use of prescription medications, over-the-counter medications, or self-administered medications if the student has the correct paperwork and authorization of the school nurse to possess or use such medications and if such possession or use otherwise complies with AHA’s “Medication During School Hours” policies. Note that this exception does not apply to the sale, distribution, irresponsible use, abuse, or misuse of prescription medications, over-the-counter medications, or self-administered medications—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.
  2. If a student is observed possessing or responsibly using prescription medications, over-the-counter medications, or self-administered medications, but that student does not have the correct paperwork and authorization of the school nurse to possess or use such medications, the medication will be confiscated, the Principal and the parents of the student will be immediately notified, and the student will be suspended. Note that this exception does not apply to the possession or use of prescription medications when the student observed to be possessing or using such medication does not have a valid prescription for that medication.  Furthermore, this exception does not apply to the sale, distribution, irresponsible use, abuse, or misuse of prescription medications, over-the-counter medications, or self-administered medications.

Procedures for Students Under the Influence of Mood-Altering Chemicals on AHA Campus
If a student is observed to be under the influence of alcohol or other mood-altering chemicals, but is not otherwise observed using, possessing, selling, or distributing alcohol or other mood-altering chemicals, the student will be required to participate in, and complete, a school-approved chemical education group and urine toxicology screening.  See the “Chemical Violations Requirements and Penalties” section in this Handbook for more discussion of AHA’s policies regarding required chemical assessments.

  1. If a staff member has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the staff member should inform the student of the suspicion or observed violation and accompany the student to an office or area of privacy.
  2. The staff member will contact the Assistant Principal, the Principal, the Dean of Students, or, at cocurricular events, the advisor of the activity.  The chemical health counselor will be notified.  If evidence of violation is present, it will be confiscated.
  3. If the Assistant Principal, Principal, or Dean of Students has a well-founded suspicion or belief that a student has committed an illegal act or is in violation of the AHA chemical health policy, the Assistant Principal, Principal, Dean of Students or designee (i.e., police, another administrator) is authorized to search the student and his or her property, including but not limited to the student’s backpack, purse, or other belongings, the student’s locker, and the student’s vehicle, and confiscate any contraband. The school official or designee is also authorized to administer a breathalyzer test to detect any alcohol on the student’s breath. In the event that a student is in violation of the law, the authorities will be notified immediately.
  4. The parent or guardian will be notified to remove the student from the site.  If parent or guardian is not available, the legal authorities will be asked to remove the student.
  5. Immediate suspension from school will result under these circumstances.
  6. The student must undergo a Urine Toxicology Screen at an Anthony Louis Center and attend a chemical education class. The screening must be completed within 48 hours of notification. All fees associated with the screening is the family's resposibility. If the screening is not completed within 48 hours, the student is suspended until it is completed. During the suspension, the student will not be allowed to received any class work and will receive no credit for any missing work during the suspension. See the "Chemical Violations Requirements and Penalties" section of the Handbook for more information on AHA's chemical assessment and education poicies. 
  7. The chemical health counselor, Assistant Principal and Principal will review the screening results and determine the necessary next steps to support any recommendations in the assessment. All substances identified in the student's system through the screening will be addressed per school policy. 
  8. If another offense occurs, determination of the consequences/dismissal will be made by the Principal.
  9. Students who violate the Chemical Health Policy may be prohibited from attending graduation events, including but not limited to, Celebration Day, Baccalaureate, Graduation, and Senior Party.

Limited Exception for the Responsible Use of Certain Medications

No discipline will be imposed for the responsible use of prescription medications, over-the counter-medications, or self-administered medications if the student has the correct paperwork and authorization of the school nurse to use such medications and if such otherwise complies with AHA’s Medication During School Hours policies. (See the Medical Support section of this handbook for the Medication During School Hours policy.) Note that this exception does not apply to the sale or distribution of prescription medications, over-the counter medications, or self-administered medications, nor does this exception apply to the irresponsible use of prescription medications, over-the counter medications, or self-administered medication (e.g., taking more than the recommended or prescribed amount or administering the drug by an incorrect method)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.

Procedures for Violations at Off-Campus School Functions
The AHA Chemical Health Policy for students extends to the use and/or possession of any mood-altering chemicals on the AHA campus or at any school-sponsored activities, including but not limited to, off campus games and contests, dances, field trips, retreats, and other activities. Reports received from police departments are also included as off-campus violations. The procedures and consequences explained in the previous sections will be applied. 

Procedures for Reported, but Unobserved Violations
If a staff member becomes aware, through police reports or other reliable reports, that a student is in violation of the school policy as it relates to the use of alcohol or other mood-altering chemicals, including activities occurring off-campus, but the staff member does not observe the student using, possessing, selling, distributing, or being under the influence of mood-altering chemicals, the following procedure will be followed: 

  1. The staff member will inform the Assistant Principal.  The Assistant Principal will inform the chemical health counselor.
  2. The chemical health counselor will meet with the student and inform him/her of the notification received and ask the student for an explanation of the event.
  3. The chemical health counselor will inform the student and send a letter to the student's parent(s)/guardian(s) indicating the requirement that the student undergo a Urine Toxicology Screen at an Anthony Louis Center.  See the “Chemical Violations Requirements” section of this Handbook for more discussion of AHA’s policies regarding required chemical assessments.

Procedures for a person who expresses concern about his/her own use or another person's use

  1. If a student expresses concern about his/her own chemical use or that of another person to a staff member, the staff member must encourage the student to see a member of the Guidance Department. The staff member also immediately must report the referral to the Guidance Department.  A counselor will meet with the student and make a professional determination of the scope of the problem and provide this information to the student and the student's parent(s)/guardian(s).  The counselor also will make recommendations regarding next steps to the parent(s)/guardians(s) and the school administration.
  2. If the concern expressed by a student at AHA is about a person who is not a student at Holy Angels, the AHA student will be provided with resources to address the issue.

Procedures for a staff member or student concerned about possible mood-altering chemical use by a student at AHA

1. If a staff member is concerned about a student at AHA that is possibly using mood-altering chemicals, he/she should encourage the student to confer with a counselor, an agency, an administrator, or a person who knows about the effects of mood-altering chemicals.

2.The staff member also must make an immediate referral to the Guidance Department.

3. If a student is concerned about another AHA student's possible use of mood-altering chemicals, he/she should encourage the student to confer with a counselor, an agency, an administrator, or a person who knows about the effects of mood-altering chemicals.  The concerned student also is encouraged to share the concern with a counselor.

4. When a counselor becomes aware of a concern regarding possible chemical use by a student, the counselor should meet with the student and make a professional determination of the scope of the problem and provide this information to the student and the student's parent(s)/guardian(s).  The counselor also will make recommendations regarding next steps to the parent(s)/guardian(s) and the school administration.

Tobacco
The policy on tobacco is based on the fact that some students do use tobacco, often with their parent/guardian's knowledge and consent.  The administration recognizes and is concerned about the effects of tobacco not only on the student who uses it but also on that of the entire community since the Academy of Holy Angels is a tobacco-free area.  Smoking and use of tobacco including e-cigarettes and vaping delivery systems, are not permitted anywhere on campus or sidewalks surrounding the campus, on St. Peter's Church property in the local community around Holy Angels or at school-sponsored events regardless of student’s age.

An electronic cigarette, or e-cigarette, or vaping delivery system, is an alternative to smoking tobacco products, such as cigarettes, cigars, or pipes.  It is a battery powered device that provides inhaled doses of nicotine or other chemicals by delivering a vaporized propylene glycol/nicotine solution. In addition to nicotine delivery, this vapor also provides a flavor and physical sensation similar to that of inhaled tobacco smoke, while no tobacco, smoke, or combustion is actually involved in its operation. Essentially, an e-cigarette is a delivery system for nicotine, lobella or other chemicals. As with all tobacco products, it is illegal for minors to purchase, possess or attempt to purchase an e-cigarette.

A student who is holding an unlit cigarette or who, in the judgment of the staff member, has obviously been using tobacco (including smoke-free cigarettes, e-cigarettes, or vaping delivery system) or has just been smoking is subject to the same consequence as a student who has been found under the influence of a mood altering chemical, whether or not it occurs on-or-off campus and regardless of the student's age. A list of mood altering chemicals is found at the beginning of this policy.

In addition, the use of tobacco, like all other chemicals, is a violation of the Minnesota State High School League (MSHSL) Bylaw 205 and the Academy of Holy Angels Eligibility Rules in the current Student Handbook. The consequences for this first violation are as follows:

Penalties include:

Chemical Violations Requirements and Penalties

Generally, the requirements and penalties for students with a chemical violation include three parts: 

I.      Education, Urine Toxicology Screen and Chemical Assessment,
II.    Minnesota State High School League and AHA Penalties, and
III.   AHA Leadership Penalties.

I.  Education, Urine Toxicology Screen and Chemical Assessment:

Students receiving a chemical violation are required to participate in, and complete, a school-approved chemical education group and a Urine Toxicology Screen.  In addition, a chemical assessment by a licensed chemical professional is highly recommended. The student must inform the chemical health counselor of the scheduled dates of their chemical education class and the Urine Toxicology Screen must be complete within 48 hours of being notified.  All fees associated with the screening is the family's responsibility. If the student fails to provide the date or complete the screening within 48 hours, the student will be suspended until the class is completed and/or the screening is completed. During the suspension, the student will not be allowed to receive any class work and will receive no credit for any missing work during the suspension.

Education (Required)

  1. The preferred class used by AHA for the educational requirement is the Youth Accountability Program of Dakota County.  (Other four hour minimum education sessions may approved upon request).
  2. Failure to complete this process results in loss of privileges—including loss of eligibility to participate in activities, loss of off-campus privileges, loss of privilege to attend schools events, and/or other consequences.
  3. A meeting with parent(s)/guardian(s) may follow.  The academic needs of the student will be reviewed to determine if any modification of the curriculum is needed.
  4. If a student refuses to attend a chemical education class, he or she may be dismissed from AHA.

Urine Toxicology Screen (Required)

  1. A Urine Toxicology Screen is also part of the requirement if a student is in violation of the AHA policy regarding alcohol or other mood-altering drugs.
  2. The student must visit an Anthony Louis Center and submit a urine sample for general toxicology analysis. The analysis should screen for all mood-altering chemicals including alcohol.
  3. The results of the Urine Toxicology Screen must be forwarded to the AHA chemical health counselor within 48 hours.  This process is not complete until the school receives the results from the analysis. The results are not part of the student's cumulative file.
  4. The chemical health counselor, Assistant Principal and Principal will review the Urine Toxicology Screen results and determine if further assessment is necessary. All substances identified in the student's system through the screening will be addressed per school policy.
  5. If a student refuses to complete a Urine Toxicology Screen, he or she may be dismissed from AHA

Chemical Assessment (Recommended but not required)

When a student has a chemical violation, a chemical assessment (where a student discusses his/her use background with a licensed chemical counselor) is highly recommended for family insight. It is not required.

A chemical assessment includes a detailed history of past use, the potential for continued use and a recommendation from the assessor regarding how best to treat the issue.  The assessment should take place soon after the violation.

The AHA chemical health counselor can also provide a chemical assessment if desired by the family. If a chemical assessment is done through an outside agency, the AHA chemical health counselor can also be a partner for parents and students to discuss on-going needs for the student.

II. Minnesota State High School League and AHA Penalties:

First Violation: After confirmation of the first violation, the student shall lose eligibility for the next two (2) consecutive interscholastic contests or two (2) weeks of a season in which the student is a participant, whichever is greater.   No exception is permitted for a student who becomes a participant in a treatment program.  Additionally:

Second Violation: After confirmation of the second violation, the student shall lose eligibility for the next six (6) consecutive interscholastic contests in which the student is a participant or three (3) weeks (21 calendar days), whichever is greater.  No exception is permitted for a student who becomes a participant in a treatment program.  Additionally:

Third and Subsequent Violations: After confirmation of the third or subsequent violations, the student shall lose eligibility for the next twelve (12) consecutive interscholastic contests in which the student is a participant or four (4) weeks (28 calendar days), whichever is greater.  If after the third or subsequent violations, the student has been assessed to be chemically dependent and the student on her/his own volition becomes a participant in a chemical dependency program or treatment program, and then the student may be certified for reinstatement in MSHSL activities after a minimum period of six (6) weeks.  The director or a counselor of a chemical dependency treatment center must issue such certification.  Additionally:

A student with an un-served chemical violation will be expected to serve the penalty in the next activity in which the student participates.  If the student chooses to join a new sport and has an un-served chemical violation, the student must serve the penalty in the new sport and also in next season of a sport in which the student participated in during the previous year.

III.    AHA Leadership Penalties.

Leadership policy—Any captain of an AHA team, club, or activity, and any Student Government, Campus Ministry Team (CMT), or Students Assisting Students (SAS) member who has a Minnesota State High School League (MSHSL) chemical violation or a Good Standing violation may lose the position of leadership without appeal.* 

If you have a MSHSL Chemical Violation or Good Standing violation after being elected captain and you are a sophomore or junior, you will lose your year of captaincy without appeal. You will remain eligible for election as captain in subsequent years.

Appeals Process

If you have an MSHSL Chemical Violation or Good Standing violation as a senior captain and this is your first violation, you may request a reinstatement hearing using the following procedure:

Within ten school days, contact the principal to request a reinstatement hearing. If the principal approves your request,

  1. Prepare your statement for the hearing. The reinstatement panel consists of the principal, three faculty members, and your head coach (or designee).
  2. Perform six (6) hours of community service
  3. Address your teammates about your re-commitment to act as a leader.

If after performing the service, speaking to your teammates and attending the appeal, the committee approves your request, you may return to your position of leadership following your MSHSL suspension

Those students who receive more than one MSHL Chemical or Good Standing violation will not be eligible to be elected captain or to appeal their loss of captaincy.

*See section 11 of the Activities Eligibility Requirements in the Activities Handbook which is part of the current Student and Parent Handbook for information about Good Standing.

Other

Chemical-Sniffing Dogs
As part of its ongoing efforts to maintain an environment free of the use of mood-altering chemicals, AHA reserves the right to lead chemical-sniffing dogs through the AHA parking lot and through AHA hallways containing student lockers. In the event a chemical-sniffing dog alerts to a particular vehicle or locker, the student to whom the vehicle or locker belongs will be informed, and the Assistant Principal, Principal, Dean of Students of designee (i.e., police, another administrator) is authorized to search the vehicle or locker to which the chemical-sniffing dog alerted and confiscate any contraband.(This policy revised and approved May 2008)

(June 17, 2009 mn; May 17, 2010mn; June 13, 2011 mn; June 12, 2012 mn, July 18, 2012, February 18, 2014mn; June 19, 2014 mn, Dec. 8, 2016 ga; 6/26/18 cd)



Communications

Bulletins/Announcements/Posters

Notices of club meetings, athletic and social events, general information for the day, and specific instructions are printed in the Daily Bulletin. The Daily Bulletin is sent daily to students via their e-mail accounts.  Students are responsible for knowing this information. Students and/or team parents responsible for putting notices in this bulletin must have notices signed by an advisor/coach and brought to the Athletic secretary's office.

The public address system is used for updates the last two minutes of periods 4 and 6 and in emergency situations. The public address system also is used between classes to page students to the main office or to the Convocation Center lobby. (Revised June 2008)

Any sports teams or co-curricular groups or individuals wishing to hang posters/signs in the school must have the approval and signature of the Athletics or Activities Department. Any other group or individual must have the approval and signature of the Assistant Principal. Posters, signs, and flyers cannot exceed 8" x 11" and may only be hung on designated bulletin boards or chalkboard strips. They may not be taped on windows, walls, or doors and must be removed the day after the event. All locker posters will be removed on Fridays. Non-school related announcements may not be posted.

AHA Web Site

AHA's Web site www.academyofholyangels.org offers news and information about AHA including information about policies and procedures, curriculum and learning, sports schedules, student news and achievements, events, calendars, and much more.

STARS Connection

AHA emails the weekly newsletter, STARS Connection to parents.

E-mail Communications

AHA emails messages to parents to clarify incidents at school and provide additional information. To ensure parents receive these messages, AHA asks parents to make sure the school has their correct email addresses. Parents should update their email addresses and other biographical information as follows:

You can also change what types of emails and notifications you receive from us

Communique

Communique is a news magazine is mailed three times each year to members of the AHA community. It contains news about the school, its students, faculty and alumni.

Copyright Policy and Guidelines

It is the policy of the Academy of Holy Angels to support and comply with the federal copyright law. 17 U.S.C. 101-120. To implement this policy and to ensure adherence to copyright law, AHA has adopted recommendations for administrative library/media and teacher compliance. The administration, in connection with the school’s library/media personnel, will develop, periodically review, and update educational materials, guidelines, and sample forms for use by staff in adhering to federal copyright law.

School Name, Trademark or Logo

The name ACADEMY OF HOLY ANGELS , AHA and design, STARDOME and design, STARS and design, STARS SPIRIT and design, and team names and logos are trademarks of the Academy of Holy Angels. These may not be used without prior written consent of the school’s administration. Teams or groups wishing to order merchandise bearing the school’s name or trademark must request permission from the Athletics or Activities Director.  A form may be obtained through Stars Spirit Store. The store manager will answer preliminary questions regarding the use of school trademarks. The completed request must include an artwork sample of the design to receive approval.

Photo Releases

By signing a tuition contract, parents give the school permission to use photos/likenesses and names of their student for publicity, promotion and marketing in print publication.  Holy Angels will publish student photos with first name and last initial. When Holy Angels uses a student's full first name and full last name, with picture, prior approval from the family will be sought.

(updated July 7, 2010; June 13, 2011, June 13, 2012. August 9, 2012; June 19, 2014 mn, July 13, 2015 ga; 6/19/20 cd)

 



Conflict Resolution and Appeals

Conflict Resolution

The procedure for resolving differences that occur in academics between school, parent/guardian, students and teachers is as follows:

STEP 1: Meeting between student, teacher and parent/guardian should be called. This meeting can be initiated by any of the above parties.

STEP 2: If any of the three parties still feels that the conflict is not resolved, a meeting between the student, teacher, parent/guardian and department chair may be called by any party. Notes of the meeting will be kept by the department chair. If the department chair is the teacher involved, the Assistant Principal or Principal will act as mediator, depending on whether the conflict is behavioral or academic.

STEP 3: If any of the four parties still feels that the conflict is not resolved, a meeting between the student, teacher, parent/guardian, department chair and an administrator may be called by any party. Notes of the meeting will be kept by the administrator. If no resolution can be arrived at by the end of the meeting, the administrator will inform all parties of his/her decision within one week of the meeting. A copy of all communications will be given to the President.

Appeals for Academic or Disciplinary Decisions

For students who wish to appeal a dismissal based on disciplinary or academic reasons, a

Board of Review will be assembled to hear the appeal. The student must request an appeal within five school days of the dismissal or the student loses the right to appeal.

  1. Primary function of the four-member Board of Review is to recommend to the AHA President a resolution to a dismissal issue. The President’s decision is final.
  2. Membership of the Board of Review:
    1. Chair person: Principal (for disciplinary reasons); Assistant Principal (for academic reasons)
    2. Three teachers randomly chosen by the Principal/Assistant Principal from the pool of Board of Review teachers. The Board of Review will not include teachers directly involved in the incident or witnesses to the incident. (Teachers must be contacted within two school days of the request for appeal.)
  3. Responsibilities of the Board of Review members:
    1. Consider the Incident Summary sheet prior to Board of Review meeting.
    2. Remain impartial regardless of relationships with those involved and consider the common good.
    3. Consider whether the student’s conduct has an effect on maintaining school order and discipline, protecting the safety and welfare of others, or damaging the reputations of the school.
    4. Consider whether the dismissal falls within the guidelines stated in the Student and Parent Handbook.
    5. Hear both sides in an ordered fashion.
    6. Question both sides if clarifications are needed.
    7. Recommend to the President a resolution to the issue with rationale.
    8. Remember that students can be expelled for repeated suspensions, conduct detrimental to the reputation of the Academy, and immorality in talk and action.
  4. Responsibilities of the chairperson of the Board of Review:
    1. Ensure a tone of “information gathering” by staying focused on task.  The Board of Review is not a debate. It is a presentation of information. The chairperson has the authority to terminate lines of discussion that are not relevant to the issue at hand.
    2. Call the meeting to closure when the presentation of information and responses are complete.
    3. Manage time.
    4. Present the Board of Review’s recommendation to the President in a timely fashion, usually within one full school day of the meeting.
  5. Procedures of the Board of Review:
    1. The Principal, the Assistant Principal, or the Athletic Director will present the reasons for the violation/penalty/dismissal. Each side will have five minutes to present its information and position to the Board. The student and parents may select to be first or second in the presentation.
    2. After each side has made its presentation, Board members may ask questions of either side.
    3. Each side will be given a two-minute opportunity to respond to the presentation of the other. The student and parents again select the order of response.
    4. Again, the Board of Review is free to question after each response.
    5. The chairperson will determine if a second round of response and questions is needed. Each round of responses is limited to two minutes.
    6. The meeting will end when both sides have finished their presentations and responses.
  6. Notification of final decision: The President of AHA will notify both the student and the members of the Board of Review of the final decision. This will be done in writing, within one full school day of receiving the Board’s recommendation.
  7. The Chair will reconvene the Board of Review for any follow up if necessary.
  8. The President’s decision is final.

(6/21/11 mn, 7/14/15 ga)



Counseling/Guidance

The state of Minnesota has authorized local public school districts to allow pupils attending a non-public school, established and operating within the school district boundaries, access to the existing district Secondary Pupil Guidance and Counseling Services program. On behalf of all AHA students, a request has been made that the district's Secondary Pupil Guidance and Counseling Services program be made available this school year. A parent’s acceptance of this policy as part of the AHA Student Handbook indicates acceptance. Parents who do not wish to receive the named items should contact the Principal. By not accepting these items, the parent will be required to pay an additional fee, which will be automatically added to tuition. The dollar amount that Holy Angels has received from the state for the 2021-22 school year is $278.19.

Counselors help students with academic, social, and personal concerns, selection of courses of study each year, selection of college/technical schools or other post-high school plans, and testing and interpreting test results. Counselors are available from 7:30 a.m. to 3 p.m. each school day. Students are invited to make appointments during study time or before/after school. The College and Career Center is open from 7:30 a.m. to 3 p.m. each school day. Students are welcome to browse and check out materials.

A Student Assistance Team meets weekly to discuss the best course of action to help students who are having difficulty with academic and/or personal-social adjustment. The goal of the group is to create and maintain a supportive learning environment. The Student Assistance Team encourages students, parents and staff to share their concerns about individual students. If something is troubling a student at school, please feel free to talk to a counselor or any staff member. The information shared between a student and counselor will remain confidential but will be weighed against the safety of the student and the community. Students are always informed when confidentiality cannot be maintained. Ask a counselor if you have any questions about confidentiality. 

(updated 4/06/09; 5/07/10 mn; 6/21/11 mn; 7/18/12 mn; 6/13/13; 6/19/14 mn, 7/14/15 ga; 6/26/18 cd; 6/19/20 cd; 7/22/21 cd)

 



Dances

The Student Government sponsors dances. By purchasing a ticket, students agree to abide by these guidelines:

  1. The start and end time of the dances do vary slightly; therefore, it is the responsibility of students attending to know the start and end time of the dance. No dance ends later than 11 p.m.
  2. All students planning on attending a dance must arrive within one-half hour of the dance start time or have previously informed the dance moderator why they will be late.
  3. Students must show their school identification card to be admitted to dances.
  4. Dances are for enrolled Holy Angel's students only. There are three dances which guests may attend: Sadie Hawkins, Angelus, and Prom. Holy Angels students may bring one guest who must be registered in advance. The Holy Angels student accepts responsibility for the guest's behavior. Dance registration forms are available outside the main office. Students who have been expelled from Holy Angels may not attend Holy Angels' dances.
  5. Doors are closed one-half hour after the dance ends: therefore students should have a ride arranged accordingly. St. Peter's parking lot can be used for pick-up of students to avoid the after-dance rush. The established and enforced curfew by Richfield police for students 18 years old and younger is midnight.
  6. Purses, bags, and jackets must be checked into the coat check before entering the dance. Purses, bags and jackets are subject to search.
  7. If students leave the building, they will not be re-admitted.
  8. Richfield police officers and Holy Angels personnel supervise all dances. Breathalyzers will be on site and will be used by police if a student or guest displays behavior characteristics of possible alcohol use at any time during the dance. If a student or guest is in violation of MN stat. 340A.503 regarding the consumption of alcohol, a ticket may be issued and the school policy on chemical issues will be enforced. Parents will be contacted to come to the dance to take the student or guest home.
  9. Holy Angels is a "tobacco free" facility. No tobacco or smoke-free tobacco including vaping delivery systems are allowed on campus. School policy will be followed for those students found using or in possession.
  10. Students will not be admitted if they are not dressed appropriately. The adult supervisors at the dance will make a determination of "appropriate." The basic guideline for dances is a code of modesty for all students. Midriffs, cleavage and under garments must be covered. No revealing or tight clothing including miniskirts, midriff tops, halter tops, tube tops, tight pants, tight shirts, revealing shirts, shear shirts, ribbed tank undershirt and open back shirts will be allowed. Low riding pants or hip huggers are also not permitted. Sleeveless tops may be worn; however no tank tops or spaghetti strap tops are permitted. School uniforms will be available for students to wear if needed.
  11. Students will not be allowed to dance in a suggestive or profane manner. Displays of intimacy, which contain a suggestion of sexual movements even between consenting individuals, are inappropriate to the school environment.
  12. Holy Angels reserves the right to censor any music.
  13. Students will be removed from the premises for displaying behavior or clothing that is deemed by the supervisors/police to be obnoxious or inappropriate. A violation of any of the above may result in suspension from all school dances and other school consequences may be involved.

 

HOMECOMING

SADIE HAWKINS DANCE 

ANGELUS

PROM


Parents are solely responsible for students' before- and after-dance activities. AHA advises against unchaperoned all-night activities such as the use of hotel rooms, camping trips, overnight cabin stays, co-ed sleepovers, etc.

(updated September 28, 2010; 7/5/11 mn, 6/13/12 mn June 7, 2013mn; June 19, 2014 mn, July 14, 2015 ga; 6/26/18 cd; 6/19/20 cd; 8/11/22hn)

 



Discipline and Codes of Conduct

Purpose
The purpose of this policy is to ensure that students are aware of and comply with the school’s expectations for student conduct. Such compliance will enhance the school’s ability to maintain discipline and ensure there is no interference with the educational process. The school will take appropriate disciplinary action when students fail to adhere to the Code of Student Conduct established by this policy.

General Statement of Policy
The school recognizes that individual responsibility and mutual respect are essential components of the educational process. The school further recognizes that nurturing the maturity of each student is of primary importance, and is closely linked with the balance that must be maintained between authority and self discipline as the individual progresses from a child’s dependence on authority to the more mature behavior of self control.

All students are entitled to learn and develop in a setting that promotes respect of self,
others and property. Proper positive discipline can only result from an environment that provides options and stresses student self-direction, decision making and responsibility. Schools can function effectively only with internal discipline based on mutual understanding of rights and responsibilities. Students must conduct themselves in an appropriate manner that maintains a climate in which learning can take place. Overall decorum affects student attitudes and influences student behavior. Proper student conduct is necessary to facilitate the education process and to create an atmosphere conducive to high student achievement.

Although this policy emphasizes the development of self-discipline, it is recognized that there are instances when it will be necessary to administer disciplinary measures. To enact a consequence, the school has to have reasonable suspicion an act has occurred, not overwhelming evidence, an admission of guilt or the existence of evidence beyond a reasonable doubt. If the school feels that the preponderance of evidence collected indicates the student committed the act, a consequence can be administered. As we are an educational institution, we strive to provide appropriate consequences based upon the reasonable evidence we obtain through investigation. It is the position of the school that a fair and equitable student discipline policy will contribute to the quality of the student's educational experience

Areas of Responsibility

A. The Board of Trustees. The Board of Trustees holds all school personnel responsible for the maintenance of order within the school and supports all personnel acting within the framework of this discipline policy.

B. Principal. The Principal shall establish guidelines and directives to carry out this policy; hold all school personnel, students and parents responsible for conforming to this policy; and support all school personnel performing their duties within the framework of this policy. The Principal shall also establish guidelines and directives for using the services of appropriate agencies for assisting students and parents. Any guidelines or directives established to implement this policy shall be submitted to the Board of Trustees for approval and shall be attached as an addendum to this policy. The Principal also is given the responsibility and authority to formulate building rules and regulations necessary to enforce this policy, subject to final board approval. The Principal shall give direction and support to all school personnel performing their duties within the framework of this policy. The Principal shall consult with parents of students conducting themselves in a manner contrary to the policy, shall also involve other professional employees in the disposition of behavior referrals, and shall make use of those agencies appropriate for assisting students and parents.

C. Teachers. All teachers shall be responsible for providing a well-planned teaching/learning environment and shall have primary responsibility for student conduct, with appropriate assistance from the administration. All teachers shall enforce the Code of Student Conduct.

D. School Personnel. All school personnel shall be responsible for contributing to the atmosphere of mutual respect within the school. Their responsibilities relating to student behavior shall be as authorized and directed by the Principal.

E. Parents or Legal Guardians
. Parents and guardians shall be held responsible for the behavior of their children as determined by law, Catholic teaching, and community practice. They are expected to cooperate with school authorities and to participate regarding the behavior of their children.

F. Students
. All students shall be held individually responsible for their behavior, and for knowing and obeying the Code of Student Conduct and this policy.

G. Community Members. Members of the community are expected to contribute to the establishment of an atmosphere in which rights and duties are effectively acknowledged and fulfilled.



Student Rights
All students have the right to an education and the right to learn.

Student Responsibilities
All students have the responsibility:

  1. For their behavior, and for knowing and obeying all school rules, regulations, policies and procedures;
  2. To attend school daily, except when excused, and to be on time to all classes and other school functions;
  3. To pursue and attempt to complete the courses of study prescribed by school authorities;
  4. To make necessary arrangements for making up work when absent from school;
  5. To assist the school staff in maintaining a safe school for all students.
  6. To be aware of all school rules, regulations, policies and procedures, including those in this policy, and to conduct themselves in accord with them;
  7. To assume that until a rule or policy is waived, altered or repealed, it is in full force and effect;
  8. To be aware of and comply with federal, state and local laws;
  9. To volunteer information in disciplinary cases should they have any knowledge relating to such cases and to cooperate with school staff as appropriate;
  10. To respect and maintain the school's property and the property of others;
  11. To dress and groom in a manner that meets standards of safety and health and common standards of decency, and that is consistent with applicable school policy (such as the uniform policy);
  12. To avoid inaccuracies in student newspapers or publications and refrain from indecent or obscene language
  13. To conduct themselves in an appropriate physical or verbal manner; and
  14. To recognize and respect the rights of others.

Code of Student Conduct

The following are examples of unacceptable behavior subject to disciplinary action by the school. Any student who engages in any of these activities shall be disciplined in accordance with this policy. This policy applies to all school buildings, school grounds and school property, school-sponsored activities or trips, school bus stops, school buses, school vehicles, school contracted vehicles or any other vehicles approved for school purposes, the area of entrance or departure from school premises or events, and all school-related functions. This policy also applies to any student whose conduct at any time or in any place off campus interferes with or obstructs the mission or operations of the school or the safety or welfare of the student, other students, or employees. Information forwarded to the school through police reports or other reliable reports is included in this policy. To enact a consequence, the school has to have reasonable suspicion an act has occurred, not overwhelming evidence, an admission of guilt or the existence of evidence beyond a reasonable doubt. If the school feels that the preponderance of evidence collected indicates the student committed the act, a consequence can be administered. As we are an educational institution, we strive to provide appropriate consequences based upon the reasonable evidence we obtain through investigation.The following are examples of unacceptable behavior and should not be considered a complete list.

  1. Violations against property including, but not limited to, damage to or destruction of school property or the property of others, failure to compensate for damage or destruction of such property, arson, breaking and entering, theft, robbery, possession of stolen property, extortion, trespassing, unauthorized usage, or vandalism (including "TPing");
  2. The use of profanity or obscene language or the possession of obscene materials;
  3. Gambling including, but not limited to, playing a game of chance for stakes
  4. Hazing;
  5. Attendance problems including, but not limited to, truancy, absenteeism, tardiness, skipping classes or leaving school grounds without permission;
  6. Opposition to authority using physical force or violence;
  7. Using, possessing or distributing tobacco or tobacco paraphernalia including vaping delivery systems; regardless of whether the use occurs on-or-off campus and regardless of the age of the student.
  8. Using, possessing, distributing or being under the influence of alcohol or other intoxicating substances;
  9. Using, possessing, distributing or being under the influence of narcotics, drugs or other controlled substances or look-alike substances, except as prescribed by a physician, including one student sharing prescription medications with another student;
  10.  Using, possessing or distributing items or articles that are illegal or harmful to persons or property including, but not limited to, drug paraphernalia;
  11. Using, possessing or distributing weapons, look-alike weapons, or other dangerous objects;
  12. Violation of the school Weapons Policy;
  13. Possession of ammunition including, but not limited to, bullets or other projectiles designed to be used in or as a weapon;
  14. Possession, use or distribution of explosives or any compound or mixture, the primary or common purpose or intended use of which is to function as an explosive;
  15.  Possession, use or distribution of fireworks or any substance or combination of substances or articles prepared for the purpose of producing a visible or an audible effect by combustion, explosion, deflagration or detonation;
  16. Using an ignition device, including a butane or disposable igniter or matches, inside an educational building and under circumstances where there is a risk of fire, except where the device is used in a manner authorized by the school;
  17. Violation of any local, state or federal law as appropriate (e.g. curfew violations);
  18. Acts disruptive of the educational process, including, but not limited to, disobedience, disruptive or disrespectful behavior, defiance of authority, cheating, insolence, insubordination, failure to identify oneself, improper activation of fire alarms, or bomb threats;
  19. Possession of nuisance devices or objects that cause distractions including, but not limited to, pagers, radios and phones;
  20.  Violation of school bus or transportation rules or the school bus safety policy;
  21. Violation of parking or school traffic rules and regulations, including, but not limited to, driving on school property in such a manner as to endanger persons or property;
  22. Violation of directives of guidelines relating to lockers or improperly gaining access to a school locker
  23. Possession or distribution of slanderous, libelous or pornographic materials;
  24. Student attire or personal grooming that creates a danger to health or safety or creates a disruption to the educational process, including clothing that bears a message which is lewd, vulgar, or obscene; apparel promoting products or activities that are illegal for use by minors; clothing containing objectionable emblems, signs, words or objects; apparel with pictures communicating a message that is racist, sexist or otherwise derogatory to a protected minority group or that connotes gang membership;
  25. Criminal activity;
  26. Falsification of any records, documents, notes or signatures;
  27.  Tampering with, changing, or altering records or documents of the school by any method including, but not limited to, computer access or other electronic means;
  28. Scholastic dishonesty that includes, but is not limited to, cheating on a school assignment, plagiarism or collusion, including the use of picture phones or other technology to accomplish this end;
  29. Impertinent or disrespectful language toward teachers or other school personnel;
  30. Sexual and/or racial abuse and/or harassment;
  31. Actions, including fighting or any other assaultive behavior, which causes or could cause injury to the student or other persons; or which otherwise endangers the health, safety, or welfare of teachers, students, other school personnel or other persons; or involves interfering with the ability of a staff member to get to, or break up a fight; 
  32. Committing an act that inflicts great bodily harm upon another person, even though accidental or a result of poor judgment;
  33. Violations against persons, including, but not limited to, assault or threatened assault, fighting, harassment, interference or obstruction, attack with a weapon or look-alike weapon, sexual assault, illegal or inappropriate sexual conduct, or indecent exposure;
  34. Verbal assaults, or verbally abusive behavior, including, but not limited to, use of language that is discriminatory, abusive, obscene, threatening, intimidating or that degrades other people;
  35. Physical or verbal threats, including, but not limited to, the staging or reporting of dangerous or hazardous situations that do not exist;
  36. Inappropriate, abusive, threatening, or demeaning actions based on race, color, creed, religion, sex, marital status, status with regard to public assistance, disability, national origin or sexual orientation; 
  37. Using AHA’s systems to post, transmit or distribute false or defamatory information about a person or organization; to harass another person; or to engage in personal attacks, any form of cyberbullying, including prejudicial or discriminatory attacks.
  38. Disobedience or insubordination to teachers or other school personnel;
  39. Violation of school rules, regulations, policies or procedures;
  40. Other acts, as determined by the school, which are disruptive of the educational process or dangerous or detrimental to the student or other students, school personnel or surrounding persons or which violate the rights of others or which damage or endanger the property of the school, or which otherwise interfere with or obstruct the mission or operation of the school or the safety or welfare of students or employees.

 

Disciplinary Action Options
It is the general policy of the school to utilize progressive discipline to the extent reasonable and appropriate based upon the specific facts and circumstances of student misconduct. The Principal, Assistant Principal and/or the Dean of Student Life have the right to alter any of these consequences if they deem it necessary.To enact a consequence, the school has to have reasonable suspicion an act has occurred, not overwhelming evidence, an admission of guilt or the existence of evidence beyond a reasonable doubt. If the school feels that the preponderance of evidence collected indicates the student committed the act, a consequence can be administered. As we are an educational institution, we strive to provide appropriate consequences based upon the reasonable evidence we obtain through investigation. At a minimum, violation of school rules, regulations, policies or procedures will result in discussion of the violation and a verbal warning. The school shall, however, impose more severe disciplinary sanctions for any violation, including dismissal, if warranted by the student's misconduct, as determined by the school.

Disciplinary action may include, but is not limited to, one or more of the following:

  1. Student conference with teacher, Principal, Assistant Principal, counselor or others school personnel, and verbal warning;
  2. Parent contact;
  3. Parent conference;
  4. Removal from class;
  5. In-school suspension;
  6. Suspension from cocurricular activities;
  7. Detention or restriction of privileges;
  8. Loss of school privileges;
  9. In-school monitoring or revised class schedule;
  10. Referral to in-school support services;
  11. Referral to community resources or outside agency services;
  12. Financial restitution;
  13. Referral to police, other law enforcement agencies or other appropriate authorities;
  14. Petition County Court for juvenile delinquency adjudication;
  15. Out-of-school suspension;
  16. Dismissal;
  17. Other disciplinary action as deemed appropriate by the school.


Authorized Use of Force

When necessary, under the circumstances (or when the individual reasonably believes such circumstances to exist) and when exercising the individual's lawful authority, reasonable force may be used by:

  1. The Principal or a teacher to:
    1. Correct a student, or
    2. Restrain a student, or
    3. Prevent bodily harm or death to another.
  2. A school employee or school bus driver to:
    1. Restrain a student, or
    2. Prevent bodily harm or death to another.

(Note: Based on the language in the criminal statute, Minnesota Statutes, Section 609.06 Authorized Use of Force.)

Removal of Students from Class; Suspension; Dismissal

  1. Teachers have the responsibility of attempting to modify disruptive student behavior by such means as conferring with the student, using positive reinforcement, assigning detention or other consequences, or contacting the student's parents. When such measures fail or when the teacher determines it is otherwise appropriate based upon the student's conduct, the teacher shall have the authority to remove the student from class pursuant to the procedures established by this discipline policy. "Removal from class" and "removal" mean any actions taken by a teacher, Principal, Assistant Principal or other school employee to prohibit a student from attending a class or activity period generally for a period of time not to exceed five (5) days, pursuant to this discipline policy.
  2. The school also has the authority to impose further discipline, including suspension or dismissal.
  3. Grounds for removal from class, suspension and/or dismissal shall include any of the following:
    1. Willful conduct that materially and substantially disrupts the rights of others to an education; including conduct that interferes with a teacher's ability to teach or communicate effectively with students in a class or with the ability of other students to learn.
    2. Willful conduct that endangers school employees, surrounding persons, the student or other students, or the property of the school;
    3. Willful violation of any school rules, regulations, policies or procedures, including the Code of Student Conduct in this policy; or
    4. Other conduct which, in the discretion of the teacher or administration requires removal of the student from class, suspension or dismissal.
  4. Violations leading to suspension, based upon severity, may also be grounds for actions leading to dismissal.
  5. Students dismissed from Holy Angels are not allowed on campus or to attend school-sponsored functions.


Student Discipline Records
It is the policy of the school that complete and accurate student discipline records be maintained. The collection, dissemination, and maintenance of student discipline records shall be consistent with applicable school policies and applicable federal or state law.

Policy on Staff notification of Violent Behavior by Students

 

  1. Purpose
        This policy addresses staff notification of violent behavior by students.  The purpose of this policy is to address the circumstances in which data should be provided to classroom teachers and other school staff members about students with a history of violent behavior in order to serve the student and protect students and staff members.  The policy incorporates a written notice to assure that appropriate data are made available to school staff members and to guarantee an accurate record of the data provided.


        Development of this policy was required by the 2003 Legislature (See 2003 Session Laws, Special Session Chapter 9, Article 2, §53) and helps districts comply with Minn. Stat. §§121A.64 and 121A.75.


      Data about students are governed by both state and federal law, Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act) and 20 U.S.C §1232g (Family Educational Rights and Privacy Act or FERPA).  More detailed information on school district practice and policy regarding student records and data can be found in the school district’s Data Practices Policy (Protection and Privacy of Pupil Records Policy) and approved Records Retention Schedule.
  2. Definitions
      For purposes of this Policy on Staff Notification of Violent Behavior by Students (Policy) and the model notification form, terms have the meaning given them. 

    1. Administration
      Administration means the person or persons responsible for performing the school district’s obligations under this Policy and who shall be the Superintendent or other designee.
    2. Classroom Teacher
      Classroom Teacher means the instructional personnel responsible for the course or room to which a student is assigned at any given time. 
    3. History of Violent Behavior
      1. A student will be considered to have a history of violent behavior if incident(s) of violence have occurred as follows: 
        1. Violent behavior that occurs prior to January 1 of a given school year will be considered to give rise to notice requirements under this Policy for that school year and the following school year.
        2. Violent behavior that occurs on or after January 1 of a given school year will be considered to give rise to notice requirements under this Policy for that school year and the two following school years. 
      2. If a student has an incident of violence within these time frames, that incident and all other past related or similar incidents of violence will be reported.
    4. Incident(s) of Violence
      Incident(s) of violence means willful conduct in which a student has threatened or caused physical injury to person(s) or significant damage to property, regardless of whether related to a disability or whether discipline was imposed.  This does not include injury or damage which is accidental or is the result of negligence.  An incident of violence includes an incident described in notices received from either law enforcement or the juvenile courts.
    5. Legitimate Educational Interest
      For purposes of federal and state law, a school staff member is determined to have a legitimate educational interest in data related to a history of violent behavior if the data requested are:
      1. necessary for that school staff member to perform appropriate tasks that are specified in his or her position description or by a contract agreement; 2.
      2. used solely within the context of school business and not for purposes extraneous to the school staff member’s areas of responsibility or to the school;3.
      3. relevant to the accomplishment of a job-related task or to a determination about the student; and
      4. consistent with the purposes for which the data are maintained.
    6. School Staff Member
      School Staff Member includes:
      1. A person licensed by the State and appointed by the school board to an administrative, supervisory, instructional or other professional position such as a principal, teacher, counselor or school psychologist;
      2. A person employed by or under contract to the school board to perform a special task such as paraprofessional, school bus driver, secretary, clerk, occupational therapist, or the school board attorney for the period of his or her performance as an employee or contractor; and
      3. A substitute for persons listed above for the period of his or her performance as substitute.
  3. STAFF NOTIFICATION
      1. Recipients of Notice
        Each classroom teacher of a student with a history of violent behavior (see Section II. C., above), will receive written notification from the administration prior to placement of the student in the teacher’s classroom. In addition, notice will be given by the administration to other school staff members who have a legitimate educational interest, as defined in this policy, in the data.

        For example, the bus driver of the student or a paraprofessional assisting on the student’s bus would have a legitimate educational interest in the data while a driver or paraprofessional on a different bus would not.

        Similarly, a paraprofessional working with the student in the classroom or supervising the student on the playground would have a legitimate educational interest in the data while a paraprofessional who does not interact with this student would not. Different school staff members may have a legitimate educational interest in different amounts of data on a particular student.
      2. Determination of Who Receives Notice
        Detailed determination of which school staff members have a legitimate educational interest will be made by (1) the school district’s Responsible Authority appointed by the school board under the Minnesota Government Data Practices Act or (2) the administration. In the event the administration makes this detailed determination, the Responsible Authority will provide guidance to whoever determines what data will be shared.

      A school staff member who receives notice under this policy may provide notice to someone substituting for him or her or for another staff member who has received notice. For example, if a paraprofessional that is absent has received notice, that paraprofessional, the classroom teacher, or the principal could tell the person temporarily replacing the paraprofessional.
    1. Form of Written Notice
      1. Name of the student;
      2. Date of notice;
      3. The history of violent behavior as defined in Section II of this Policy; and
      4. Reminder of the private nature of the data provided.

        If appropriate, the notice will also include any or all of the following:

      5. Explanation of what occurred in each incident of violent behavior if known, specifically including any mitigating factors;
      6. Types of situations that might trigger violent behavior by the student, if known;
      7. Successful strategies or interventions, if known; and
      8. Documents that the staff member may review to assist understanding of the student (e.g. IEP or § 504 plan).
    2. Record of Notice
      The administration must keep a copy of the notice or other documentation to provide a record of those school staff members notified under this section. Retention of the written notice provided to school staff members is governed by the approved Records Retention Schedule.
    3. Law Enforcement Reports
      The administration must immediately forward to appropriate school staff members those notice related to an incident of violent behavior received from law enforcement pursuant to Minn. Stat. §121A.75. The law enforcement notice must be followed by the formal written notice set forth above within a reasonable time, not to exceed ten business days. All other notices received from law enforcement pursuant to Minn. Stat. §121A.75 must be disseminated as required by that section. Retention of the law enforcement notice is governed by Minn. Stat. §121A.75, subd. 2(e).
    4. Model Notice
      A model form for School Staff Member Notification is attached as Appendix I.
  4. NOTICE TO OTHER SCHOOL DISTRICTS
    When transferring records of a student with a history of violent behavior, administration must send to an enrolling school district, charter school or alternative education program all student records, including all data about the student’s history of violent behavior, consistent with this Policy. Transferring the records is not a violation of the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g or the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, provided the annual FERPA parental notice requirements are met. These written records within the student’s file are educational records and are to be transmitted to an enrolling school district, as set forth in Minn. Stat. §120A.22, subd. 7.
  5. PARENTAL NOTICE
    The administration will notify parents that it gives classroom teachers and other school staff members notice about students’ history of violent behavior. This will be included as part of the Annual Notice of Rights required by FERPA and shall be provided to a parent/guardian at the time a Notice about the student’s violent behavior under this Policy is first provided or if it is changed. In addition, the administration will notify parents that this Notice is an educational record and will be transferred to an enrolling school district.

    Parents will be given notice that they have the right to review and challenge records or data, (including the data documenting the history of violent behavior), under both state and federal law as set forth in the school district Data Practices Policy.
  6. TRAINING NEEDS
    Pursuant to Minn. Stat. § 121A.64, representatives of the school board and representatives of the teachers will discuss the needs of students and staff. The parties may discuss necessary training which may include training on conflict resolution and positive behavior interventions and may discuss necessary intervention services such as student behavioral assessments.

Legal References:

Minn. Stat. § 120A.22, subd. 7 (Education Records)
Minn. Stat. § 121A.64 (Notification of Students with Violent Behavior)
Minn. Stat. § 121A.75 (Law Enforcement Notice to Schools)
Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)
20 U.S.C. § 1232g (Family Educational Rights and Privacy Act)
34 C.F.R. §§ 99.1-99.67 (Rules implementing FERPA)
Minn. Stat. §13.04, subd. 4 (Process for challenging data under state law)
34 C.F.R. §§99.20 – 99.22 (Process for challenging data under federal law

Created August 2003

Classroom Behavior
Each teacher has responsibility and authority to maintain a positive learning environment in the classroom. Every student has the right to an education, but does not have the right to keep others from learning by disrupting class. Teachers will express rules, guidelines and expectations the first day of class.

Consequences for disruptive classroom behavior are:

  1. Teacher will assign teacher-administered detention for classroom disruptions or inappropriate behavior. Each unit of teacher-administered detention is 20 minutes, and the student must serve the detention before school (7:30-7:50 a.m.) or after school (2:40- 3 p.m.).
  2. Students not reporting for teacher-administered detention will be referred to the Assistant Principal. Detention and/or parent/guardian conference may result.
  3. Continued disruptions or inappropriate behavior will result in a contract for behavioral improvement. If the conditions are not adhered to, a disciplinary withdrawal from the class (no credit given) will result. Detention must be completed no later than two days after the detention is assigned. Students not completing detention will receive one day of In-School Suspension.

Hallway Behavior
Hallways are an extension of the classroom. Appropriate language and behavior is expected. For safety reasons, students may not sit on the hallway floors.

Consequences for inappropriate hallway behavior are the same as for inappropriate classroom behavior. Students are not to loiter in the hallways or by their lockers. They should gather their books and belongings, and exit the hallways during passing time. This includes juniors and seniors with unscheduled time. Students needing to leave class during the period will be issued hallway passes.

Bus Conduct
To ensure safe and comfortable transportation, students must act responsibly when riding the bus. All school policies apply to conduct on school buses. Failure to follow policies results in detention, suspension, and/or denial of bus-riding privileges.

Detention
Staff members may assign staff-administered detention for a student's misbehavior.

Each unit of staff-administered detention is 20 minutes and the student must serve the detention before school (7:30-7:50 a.m.) or after school (2:40-3 p.m.). Students not reporting for staff-administered detention are referred to the Assistant Principal.

The Assistant Principal may assign Saturday detention for inappropriate behavior. Detention must be completed on the date it is assigned. Students not completing detention on the day assigned will receive one day of In-School Suspension (ISS). ISS is a work/study day.

Since the student is not allowed to leave the ISS room, the student should bring a bag lunch. Students who receive ISS may not participate, practice, compete or perform in any activity on the day they serve ISS.


Fighting/Obstructing Staff Member Response to a Fight

Students involved in a fight or who prevent or inhibit a staff member from responding to a fight, face consequences which are at the discretion of the Assistant Principal or designee. Consequences include, but are not limited to, detention, suspension, or expulsion. Law enforcement also may be involved.

In-School Suspension (ISS)
In-school suspension is a supervised work/study day assigned for disciplinary reasons. Some examples of reasons for assigning ISS include, but are not limited to, not completing detention in a timely manner, fighting, theft, harassment and chronic behavior problems. Students receiving ISS will be considered absent from their classes, and they are allowed to make up class work missed on that day. Tests and quizzes cannot be made up. Students involved in cocurricular activities may not practice, compete or perform in their activity for that day. Since students may not leave the ISS room, students should bring a bag lunch.

Skipping School

Students who miss all or part of a day without permission of the school and/or parents are considered skipping school.

Consequences for skipping--

Stealing and Vandalism
All are encouraged to work together to provide an atmosphere where each person is valued and trust is genuine. Everyone must strive to take good care of material things that are for use by everyone and respect each other's possessions. Students will be held liable for damage to school property. Using the locks on lockers is essential in reducing the potential for theft.

The minimum consequences for a student stealing include:

  1. Merchandise or cash value must be returned
  2. Student is subject to expulsion

The minimum consequences for a student vandalizing school property may include:

  1. Immediate out-of-school suspension
  2. Immediate notification of police
  3. Parent or guardian notification
  4. Monetary compensation for the vandalism; and
  5. Recommendation for dismissal.

The Principal, Assistant Principal and/or the Dean of Student Life have the right to alter any of these consequences if they deem it necessary.

Parent/Guardian Obligations and Conduct
Preamble: The Academy of Holy Angels is committed to educating each student for life. Mindful that each of us is created in God's image, we respect each other, and we embrace each other's differences. The Holy Angels community expects its members to act respectfully and responsibly when they are interacting with others inside or outside the community. To accomplish these goals, the Academy has adopted policies for its students and staff. Expectations for students include student behavior, classroom behavior, academic honesty, chemical and tobacco use, bus conduct, vandalism, weapons, violence, and harassment. It also expects students to adhere to the student commitment statement to respect all people, to be responsible in what they say, to respect the school environment, to not engage in degrading activities, etc.

Absent from Academy policies has been guidance respecting the obligations of parents, guardians and other adults who interact with the Holy Angels community. From time to time, parents, guardians and other adults interacting with the Holy Angels community fail to fulfill their obligations, fail to act with respect toward others within the school or otherwise engage in degrading, threatening or other behaviors which offend the Academy's commitment to a mutually respectful and peaceful environment and do so in ways which poorly model to students and impair the ability of the Academy staff and other parents to fulfill these goals. Accordingly, in order to assure responsible conduct from parents, guardians and other adults as well as from students, the Board of Trustees of the Academy of Holy Angels has adopted the following policy.

Obligations of parents, guardians and other adults at the Academy of Holy Angels :
An express condition of continued enrollment of all students at the Academy of Holy Angels is that the student's parents or guardians fulfill at least the following obligations and standards of behavior: 

  1. Financial and Service Obligations: Fulfillment of financial and service obligations for a student's tuition. (See Tuition Policy section in the Student Handbook, the Tuition Contract, and any agreements between the school and parents.) Parents and guardians understand that their failure to do so could result in the discontinuation of the student's right to attend the Academy, to receive grades, transcripts or credits, to participate in school functions, participate in and/or attend co-curricular events, to be invited to return to the Academy, to graduate or to receive a diploma.
  2. Behavior Obligations: To act with respect and understanding toward students, teachers, other parents/guardians, administrators, coaches, and staff of the Academy. Parents and guardians understand that their failure to do so could result in the discontinuation of the student's right to attend the Academy, to receive grades, transcripts or credits, to participate in school functions, to be invited to return to the Academy, to graduate or to receive a diploma. Conduct which violates this obligation includes, but is not limited to, the following:
    1. Physical abuse, assaults or threats of the same
    2. Intimidation, harassment or verbal abuse
    3. Failing to abide by requests from staff that fall under the school’s practices/ policies (i.e., having a doctor’s notes for an absence)
    4. Stalking
    5. Unwelcomed contact, calls, letters or similar contacts
    6. Threats
    7. Property damage
    8. Unwelcomed presence on school property or attendance at school functions
    9. Invasions of others' privacy
    10. Disrupting any function of the Academy or others' rights to the peaceful enjoyment of the same 
    11. Disruption of the school's operations
    12. Maligning, defaming, or harassing AHA staff,  the school’s organization or mission
  3. Determination of Need for Removal or Conditions: Should any parent or guardian fail to meet these obligations, as determined by the Principal or Assistant Principal pursuant to an appropriate process, the Principal or Assistant Principal may (1) determine that the failure is sufficiently serious to warrant the removal of the student and the discontinuation of the student's right to attend or return to the Academy, or (2) determine that the failure is subject to corrective measures and as a condition to the continued enrollment of the student(s) may require the parent or guardian to take such corrective action or to abide such conditions as the Principal or Assistant Principal of the Academy finds are warranted under the circumstances. In this regard, the Principal or Assistant Principal of the Academy may impose in his or her discretion some or all of the following conditions to such continued enrollment:
  4. Right of Appeal: Any parent, guardian or student with an interest in any determination under paragraph 3 above may file a written appeal with the President within 10 days from the determination, setting out why such parent, guardian or student disagrees with such determination, and request a hearing.

    Upon the filing of any such appeal, the President may, as soon as practicable, convene a hearing. At such hearing, the parent, guardian or student may present evidence and otherwise make any presentation as he or she feels is warranted, and may be assisted by others including counsel. The Principal and/or Assistant Principal will similarly present evidence and otherwise make such a presentation as is warranted and may be assisted by others including counsel. The President shall deliberate on the appeal. The President will either affirm the Principal and/or Assistant Principal's determination, overturn such determination, or make such ruling or conditions as the President concludes are just under the circumstances. The decision of the President shall be final and conclusive.
  5. Enforcement and Notice: This policy shall be distributed to all parents and guardians of all students seeking to return to the Academy, with an indication that the policy will be enforced throughout the calendar year and that any parent or guardian who feels that he or she cannot agree to such policy should consider the withdrawal of their student from the Academy.

Adopted this 24th day of May, 2004 by the Academy of Holy Angels Board of Trustees John Bierbaum, Chair, Board of Trustees

Offensive Behavior

Student Policy

It is the Academy's policy to maintain a working environment free from offensive or degrading remarks or conduct. Such behavior includes a student's inappropriate remarks about or conduct related to a person's race, color, creed, religion, national origin, gender, marital status, sexual orientation, disability, age, status with regard to public assistance, membership, activity in a local commission dealing with discrimination, or any other legally protected characteristic. Public displays of affection and intimacy which contain a note of sexual suggestiveness (even between consenting individuals) are inappropriate in a public setting and can be offensive to others. Offensive behavior prohibited by this policy includes requests to engage in illegal, immoral or unethical conduct or retaliation against a person who makes a complaint. Offensive behavior also includes conduct either physical or verbal which has the purpose or effect of: creating an intimidating, hostile or offensive working or academic environment; substantially or unreasonably interfering with an individual's work or academic performance; or otherwise adversely affecting an individual's employment or academic opportunities.

One specific kind of illegal and offensive behavior is sexual harassment. Sexual   harassment, which can consist of a wide range of unwanted sexually directed behavior, is defined as: Unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature (ex: pantsing, grabbing/touching genitals or buttocks) when:

  1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual student's educational environment;
  2. Submission to or rejection of such conduct by an individual is used as the basis for decisions affecting such individual; or
  3. Such conduct has the purpose or result of unreasonably interfering with an individual student's educational environment or creating an intimidating, hostile or offensive environment.

Reporting Procedures
Any person who believes he or she (1) has been the victim of offensive behavior, including sexual harassment, by a student, officers, an employee or staff member of the Academy of Holy Angels, or (2) has knowledge of conduct which may constitute sexual harassment, should report the alleged acts immediately to the Assistant Principal, Principal, teacher, counselor or other staff member.

Each incident reported will be handled discreetly and respectfully, subject to the necessary investigation and notification to the alleged offender and appropriate witnesses, and without fear of reprisal. All school officers, faculty and staff are responsible for acknowledging complaints and reporting them promptly to the Principal or other representative of the school as provided herein.

All school officers, faculty and staff employees are responsible for appropriate implementation and enforcement of this policy and maintenance of an environment that is free of all offensive behavior.

The Academy of Holy Angels will respect the confidentiality of the complainant and the individual(s) against whom the complaint is filed as much as possible, consistent with the school's legal obligations. Legal obligations include, among other things, the requirements as to the reporting of cases of possible child abuse, and the necessity to investigate allegations of offensive behavior and take appropriate disciplinary action when it is determined that the alleged conduct has occurred.

Investigation and Recommendation
The Principal, or his/her designee, shall, upon receipt of a report or complaint alleging offensive behavior promptly conduct an investigation. The investigation may be conducted by school officials or by a third party designated by the Principal. If the facts appear to support a finding that a violation of the policy has occurred, appropriate action will be taken. The Principal, or his/her designee, will take the disciplinary action he or she deems necessary and appropriate, including:

  1. Warning
  2. Suspension
  3. Dismissal
  4. Other appropriate action to end or seek to end the harassment and prevent its recurrence.

Retaliation
The Principal, or his/her designee, will discipline, up to and including possible suspension or dismissal, any individual who retaliates against any person who reports alleged offensive behavior, including sexual harassment, or who retaliates against any person who rectifies, assists or participates in an investigation, proceeding or hearing relating to a complaint. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment.

Sexual Harassment or Sexual Violence as Sexual Abuse/Criminal Sexual Assault

Under certain circumstances, sexual harassment or sexual violence may constitute sexual abuse or criminal sexual assault under Minnesota Statute 609.341, through 609.345; Minnesota Statute 690.321 through .324; or Minnesota Statute 617.246. In such situations, the school shall comply with Minnesota Statute 626.556, Reporting of Maltreatment of Minors.

The following procedures will be followed if a student commits an act that constitutes sexual abuse or criminal sexual assault:

  1. Principal, parents and legal authorities will be notified immediately.
  2. Student is expelled from AHA. The consequences imposed on a student for violations of this policy are not appealable.

Nothing in this policy will prohibit the school from taking immediate action to protect victims of alleged sexual abuse, sexual harassment, other improper harassment or sexual violence.

(6/17/09; 6/21/11, 7/18/12, August 9, 2012, June 7, 2013mn; June 19, 2014 mn, 8/9/17 ga; 6/26/18 cd, 12/17/19 ga, 6/19/20 cd)



Fundraising Procedures and Guidelines for School Groups

Fundraising activities of co-curricular groups or teams are coordinated through the Advancement Department to ensure that all fundraising activities of Holy Angels are consistent with the mission and strategies of the school and to avoid conflicts with other fund-raising programs.

Guidelines

What can you raise money for:

What you cannot raise money for:

Procedures

Updated 6/25/2004, 6/30/08, 4/06/09, 7/14/11 mn; 6/24/13 mn, 7/14/15 ga

 



Graduation Procedures

Requirements for Graduation

Diplomas are only granted to those students who have successfully completed the graduation requirements set forth by the Academy of Holy Angels.

If a senior is one-to-four credits short of the requirements at the time of graduation, the student will be allowed to participate in the commencement exercises, but will not receive a diploma. Seniors who are short five or more credits at the end of trimester two, at interim reports during trimester three, or after the end of trimester three will not be allowed to participate in the commencement exercises. They will not receive a diploma until all requirements have been met.

Students who violate any AHA policies may be prohibited from attending graduation events, including but not limited to, Baccalaureate, graduation ceremony or senior party. At its discretion, the administration also has the right to modify or change graduation ceremony events and/or student speakers.

PLEASE NOTE:
Completion of the Writing Across the Curriculum (WAC) and the Stars Service requirement are graduation requirements for all AHA students.

Graduation Ceremony:

Graduation at the Academy of Holy Angels is typically held in early June. Please see school calendar for exact date. Graduation on the front lawn at the Academy dates back at least three decades, but can only be done when weather conditions are favorable. At least three hours of preparation time are required to adequately ensure seating, sound, and appropriate staging. Many elderly and disabled people attend our ceremonies, so their well-being must also be taken into consideration. The Academy's staff will monitor weather conditions to their best ability and a decision will be made to ensure the dignity of the graduates, plus the health and safety of all who attend. If the graduation ceremonies must be moved indoors to the Convocation Center, households with senior students will be contacted via the SchoolReach phone system. The move indoors also will be announced on the school web site, www.academyofholyangels.org. In keeping with the school’s long-standing tradition of seniors processing on to the front lawn—if the ceremony is held indoors, graduates will process on to the lawn at the end of the ceremony. At that time, families may take photos, and light refreshments are served.

Siblings of graduates who attend AHA may participate as honor guards in the graduation ceremony. Students will be notified of this opportunity in homeroom during the spring.

(5/05/10mn; 6/13/11 mn; 6/19/2014 mn; 6/26/18 cd)

 



Medical Support

Nurse/Illness during the School Day

The state of Minnesota has authorized local public school districts to allow pupils attending a nonpublic school, established and operating within the school district boundaries, access to the existing district Public Health Services Program. On behalf of all AHA students, a request has been made that the district's Public Health Services Program be made available this school year. A parent's acceptance of this policy as part of the Student Handbook indicates acceptance. Parents who do not wish to receive the named items should contact the Principal. By not accepting these items, a parent will be required to pay an additional fee, which will be automatically added to tuition. The dollar amount that Holy Angels received from the state for the 2021-22 school year is $63.31.

A nurse is available for consultation and assistance. The Health Office is located on the third floor. If a student becomes ill during the day, he/she should inform the teacher who will give the student a pass. The nurse will contact a parent/guardian if necessary. Emergency forms must be completed and returned at the time of registration so ill students can be released. Please be sure to keep the school informed of changes in phone numbers and emergency contacts, including caretakers while parents/guardians are out of town or on vacation. Students only can be released to individuals named as emergency contacts.

Parents/guardians of students with chronic conditions or who are diagnosed with chronic conditions or suffer an injury that disrupts normal ambulatory functions (e.g., Type I Diabetes, migraine headaches, leg or ankle injury) during the course of the school year will be asked to sign a release of information allowing school officials to speak to the clinician who is coordinating the care of the student. In addition, if a single condition results in six absences, school will also ask the parent/guardian to sign a release of information. It is imperative to the integrity of the educational process that the school be in direct communication with the caregivers. Such communication might involve administrators and guidance counselors as well as the school nurse.

The nurse should be notified of any infections or serious illnesses, changes in health status, or additional immunizations. Students who are ill may not leave school without the nurse's knowledge and approval. When the nurse is not available, students should contact the Attendance Administrative Assistant.

In accordance with the School Immunization Law  (Minnesota Statutes, Section 121A.15), students may not enroll or remain enrolled in school without having provided either documentation of immunizations against certain vaccine-preventable diseases or appropriate notarized medical or conscientious exemptions.  All students are expected to be in compliance on the first day of their entry into school.  Questions about immunization status, documentation or any issue related to immunizations should be directed to school nurse at 612 798-2632.

On some occasions, students will require the use of the school’s elevator. For more information about the procedure for making elevator-use requests, see the Elevator section in the Around the Academy portion of this handbook.


Information about AHA’s concussion response procedures

AHA is committed to the management of concussions in our student population. A concussion is an injury of the brain caused by a bump, blow or jolt to the head, neck or body that results in a temporary change in normal brain function. Each concussion is unique in its presentation and treatment and exact recovery time cannot be predicted. Our school nurse and our school counselors will work in conjunction with the athletic training staff and physicians to provide the best possible outcomes, pnysically and academically.

  1. All students must take a baseline impact test before participation in any athletic activity. These tests are administered on site by the athletic trainer at the start of every athletic season. You will not be permitted to practice or play until you have completed the baseline impact test.
  2. Should a student sustain a possible concussive injury, they are responsible for reporting this incident to the responsible coach, teacher or athletic trainer. If an athletic trainer is present, they will assess the condition and diagnose a concussion. In the absence of an athletic trainer, it is the responsibility of the coach, teacher or other staff member to report what happened in detail to the athletic trainer as soon as possible. The student should report to the trainer at the earliest possible time for evaluation. The athletic trainer will monitor the student's condition and activity throughout the recovery phase. They will also determine when the student can begin the return to play protocol that is outlined by the MSHSL.
  3. If academic accommodations are in order, the athletic trainer will email the school nurse/academic counselor to set those accommodations in motion. Athletic trainers are able to recommend academic accommodations for up to five days after the injury. If accommodations are needed beyond the five day time frame, the student will be referred to a concussion specialist for formal accommodations.
  4. Return to play and return to learn procedures are monitored by the athletic trainer and the school nurse/academic counselors. If the initial diagnosis came from a physician, only a physician can clear the student to begin return to play. Clearance can NOT be on the day that the concussion occurred. A parent cannot authorize return to play for his/her child in any circumstance. Students must always be cleared academically before return to play can begin.

To see AHA's complete consussion response procedure, go to the Activities Handbook section of this Student Handbook and click on Concussion Response Procedure.

Medical Privacy Policy (HIPAA* notification)

AHA may at times create or receive student medical information for educational or extracurricular purposes or to assist with medical issues that may arise at school.

AHA will comply with all applicable laws governing the confidentiality of student
medical information. For more information on how medical records are protected and under what circumstances they may be disclosed, please see AHA's Policy on Student Educational Records, which incorporates discussion of medical information.

*HIPAA refers to the Health Insurance Portability and Accountability Act of 1996.

Medications During School Hours
When students require medication during the school day, it's important that the medications be administered properly and that Holy Angels has accurate records of the medication students require and when they're receiving them.  AHA has three categories of medication administration.  For each category, AHA has developed a permission form that must be signed and on file in the AHA Health Office.  The three categories are:

Even with a signed permission form on file, students may not carry prescription or non-prescription drugs with them, nor can they keep these medications in their lockers, with the exception of asthma inhalers, insulin, EPI pens or other self-administered medications.  If discovered, all such medications will be confiscated, and the parents will be called.  If the problem continues detention or suspension will result.

Over-the-Counter Medications
The school nurse administers over-the-counter medications such as ibuprofen and acetaminophen.  Parents must provide the nurse with the medication in its original container and must sign and submit the Over-the-Counter Medication form. The form can be found on the school’s website. The school does not maintain a supply of any over-the-counter medications.  A physician's signature is NOT necessary for the nurse to administer over-the-counter medications.  The student to whom the medication is assigned is the only person allowed to take it, and it will be returned to the student at the end of the school year. 

Disciplinary Consequences for Violations of AHA’s Over-the-Counter Medications Policy

  1. If a student is found possessing or responsibly using their own over-the-counter medications, without the correct paperwork and authorization of the school nurse, the medication will be confiscated and the student will be suspended in accordance with AHA’s Chemical Policy. (See the Chemical Health Policy section of the Student and Parent Handbook.)
  2. If a student is found irresponsibly using, abusing, or misusing over-the-counter medications (e.g., taking more than the recommended amount or administering the drug by an incorrect method), or if a student is found selling or distributing over-the-counter medications, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.

Prescription Medications
Prescription medications must be brought to the school nurse in their original, pharmacy labeled containers.  If the dosage requires a half tablet, the pills must be pre-cut, either by a pharmacist or by the parent/guardian.  A physician signature along with instructions for administering medication are required on the Prescription Medication form which parents must complete and submit to the school Health Office.   The form can be found on the school’s website. Any dosage changes or discontinuation of a medication must be reported to the Health Office.  In the case of a dosage change, the prescription label must reflect the change.  A minor student cannot transport narcotic-containing prescription medications such as Ritalin to school.  Leftover medications in this category cannot be returned to a minor student.  Parents must bring these medications in and pick them up.  Other remaining prescription medications will be returned to students at the end of the school year.

Disciplinary Consequences for Violations of AHA’s Prescription Medications Policy

  1. If a student is found possessing or responsibly using his or her own prescription medication, without the correct paperwork and authorization of the school nurse, but the student has a valid prescription for the medication, the medication will be confiscated and the student will be suspended in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)
  2. If a student is found possessing or using a prescription medication for which the student does not have a valid a prescription, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Health Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)
  3. If a student is found irresponsibly using, abusing, or misusing prescription medications (e.g., taking more than the prescribed or recommended amount or administering the drug by an incorrect method), or if a student is found selling or distributing prescription medications, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.

Self-Administered Medications
Self-Administered Medications like inhalers for students with asthma or epi-pens for students with allergies may be carried and administered by the student during the school day if the Self-Administered Medications Form is filed with the school nurse.  Parents must submit the Self-Administered Medications form to the school nurse.  The form requires a physician signature, and a signed affidavit stating that the student has been educated on the administration and side effects of the medication. The form can be found on the school’s website. In addition, parents of students who have severe allergies are asked to contact the school nurse to discuss a treatment plan in case of exposure to the allergen.  AHA does NOT have an epi-pen available for general use.  Students must have their own epi-pen. 

Disciplinary Consequences for Violations of AHA’s Self-Administered Medications Policy

  1. If a student is found possessing or responsibly using their own self-administered medication, without the correct paperwork and authorization of the school nurse, the self-administered medication will be confiscated and the student will be suspended in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)
  2. If a student is found irresponsibly using, abusing, or misusing self-administered medications (e.g., taking more than the prescribed or recommended amount or administering the drug by an incorrect method), or if a student is found selling or distributing self-administered medications, the medication will be confiscated and the student will be expelled in accordance with AHA’s Chemical Policy (See the Chemical Health Policy section of the Student and Parent Handbook.)—even if the student possesses the correct paperwork and authorization of the school nurse to possess and use such medications.

Permission Forms
All permission forms can be found on the AHA website by clicking on the Parent heading, then on “School Nurse”, then on "Forms & Releases".  Signed permission forms are good for one school year or for the term of the short-term prescription medication.  Forms must be renewed annually. 

For more information, contact the school nurse at 612-798-2632.

Pregnancy
Should a student become pregnant, she may remain in classes AHA under the following conditions:

  1. The student and her parent(s)/guardian(s) must meet promptly with the Principal.
  2. The student must meet with the school nurse to secure the proper medical documentation to be filled out by her physician.
  3. The student must have approval of her physician to remain in school and be in a prenatal care program.
  4. The student must continue to meet with the school nurse on a regular basis.
  5. The student and her parent(s)/guardian(s) must meet with the Assistant Principal and her Guidance Counselor to plan the continuance of her academic program during her periods of absence from the school.
  6. It is expected that the student should return school upon clearance from her physician.
  7. The student must meet all regular requirements to coursework.
  8. The student may be restricted from participation in extracurricular activities and from representing the school at public functions during her time of pregnancy.
  9. The student is expected to remain in the school uniform.
  10. Baby showers and baby visits are not permitted at school, on campus, or at school events.

Insurance
Students may purchase a secondary insurance policy for athletics. Contact the Business Office for more information.

(Revised June 2008, updated April 6, 2009, updated April 2010, 6/21/11, 7/05/12 mn; 6/13/13mn; 6/19/2014 mn, 7/14/15 ga, 7/20/16 ga; 6/27/18 cd; 6/19/20 cd)

 



Records Retention

Records Retention Schedule

Per the guidelines recognized in the 2015 Minnesota Board of Education and the Minnesota Historical Society, the following schedule shall be henceforth adhered to as the Academy of Holy Angels policy for all student records of those attending the Academy of Holy Angels. The essence of this policy cited below has been part of the school practice since its inception in 1931 and is now formally cited.

Student Records

Document

Description

Length of Time

Transcript AHA Transcript and previous school if applicable Permanent
Attendance Documents   Permanent
Incident/Accident Reports Incident reports as generated by the Nurse's offic Permanent
Health Information Basic health information including immunizations record Permanent
Standardized Test Scores ACT, Aspire, PSAT and AP scores Permanent

Learning Variations Records

Accomodations Plan                       5 years past graduation date

Diagnosis                                      5 years past graduation date

Collateral Information                     5 years past graduation date



School Closings and Emergency Preparedness

School Closings

The safety of our faculty, staff and students is the primary factor when making decisions about cancelling school due to weather-related conditions. Knowing that Academy of Holy Angels functions as a commuter school (as opposed to a neighborhood school), we have to be realistic about cancelling school due to cold or snow. We also know that there might be times when school is closed for reasons other than weather, such as widespread illness or health concerns.  Our first preference is to keep school open; however, when conditions are dangerous, we will cancel regular school and post daily lessons online. AHA has one day built into the calendar for snow days. Should cancelling additional school days during the year be required, AHA will implement this procedure for online school. Generally one or two days of online school will be used before more time is added to the school calendar.

Whenever Holy Angels has to close because of an emergency, such as severe weather conditions, radio station WCCO (830-AM), and WCCO television, (channel 4) will broadcast the closing 10 minutes after each hour. A list of school closures can also be found online at WCCO’s website. The school's name should be announced as "Academy of Holy Angels." Holy Angels is not part of school district #280 Richfield. A school closed announcement will also be made on the school's voicemail system at 612-798-2600.

If the school is closed due to an emergency, all school co-curricular activities are canceled.

On the second and following days the school is closed due to an emergency, the school will pivot to its online program. The schedule for the day will be a Stars Day (asynchronous learning). Students need to log on to their classes and follow the teacher's instructions for how they plan to use the asynchronous learning time. It could be a live lecture, time to talk with peers to work on a group project, a live Q & A session with the teacher, etc. Attendance will be taken for each class and parents are still required to call the attendance line or email the attendance clerk when a student is unable to attend.

If students need tech help, email helpdesk@ahastars.org. Please be as specific as possible about your needs. The RTI and Learning Variations coordinators will be monitoring grades daily and communicating with students and teachers as needed. We encourage students and parents to email them with concerns or questions. The counseling staff will be available by email to counsel students academically and personally every school day. If your student has questions about online school, scheduling, or anything else, please encourage them to contact their counselor by email.

Student Guidelines for Videoconferencing

  1. Join the session from a common area of your home.
  2. Use headphones with a microphone if you have them.
  3. Familiarize yourself with how to mute your microphone and video.
  4. Remember, this is an extension of the classroom.
  5. Follow the AHA Way.
  6. Stay on topic.
  7. Don't use your phone during the session (no calls, texts, social media, taking or sending pictures, etc.)

About SchoolMessenger

AHA uses a telephone broadcast system, called SchoolMessenger, to communicate with parents—especially in times of emergency. The system allows the school to notify all parents, by phone, within minutes of an event that necessitates a school cancellation, early dismissal, late start or other procedure.

In order to ensure that they are contacted by SchoolMessenger, parents need to confirm that the school has correct contact information for them. They can do so by updating their profile on myAHA.

Personal Crises

In a time of crisis, the Academy of Holy Angels community is committed to minister to those in need of comfort or support. To meet those needs, the staff and administration have developed crisis plans. If any AHA community member becomes aware of a crisis affecting students, staff or his/her family, contact the President or Principal immediately, so the President or Principal can coordinate an appropriate response. Crises include serious injury, illness, harm or loss of life.

Fire Drills

Fire drills are required by law and will be held periodically during the school year. It is essential when the first signal is given that everyone prepares to evacuate but does not evacuate until directed to do so. When directed to evacuate, do so by the prescribed route as quickly as possible. Teachers in each classroom will give students instructions.

Individuals tampering with or tripping a fire alarm for a non-legitimate reason are subject to suspension, a meeting with the Richfield Fire Department, and must pay all costs associated with tampering or tripping the alarm.

Fire Drill Procedures for Individuals with Limited Mobility

When the fire alarm is activated, students with limited mobility should proceed to the nearest exit or stairwell. Do not use the elevator. They should wait to the side until the exit or stairwell is free of congestion and then proceed to exit the building as quickly as possible. The student's teacher at the time of the drill or emergency should accompany the student and assist him or her with exiting the building. No one is to remain in the building when the alarm is sounded. If a problem arises for an individual with limited mobility in exiting the building, staff should immediately contact the Assistant Principal or the Principal.

Tornado Drills

Tornado drills required by law will be held during the school year. It is essential, when the first signal is given, that everyone obeys orders and move to the designated safe area in the building. Use the prescribed route as quickly as possible. Teachers in each classroom will give students instructions.

Emergency Response Procedures for an Intruder/Active Shooter

Special emergency situations arise where students and staff need to initially stay where they are and remain calm until more information is known and communicated.  This procedure is different from emergencies where the building needs to be immediately evacuated (fire) or students and staff need to be moved to a safer place in the building( severe weather).

This procedure will be activated by an announcement will be made over the PA system and the ALICE procedure will be initiated.  Classes outside will be notified .

All individuals need to decide for themselves how to respond to an intruder.  You can decide to listen to a staff member and follow their directives. If you decide to lockdown the room you are in, lock and barricade the door and cover all windows. Be quiet, spread out and stay out of sight. No one should open the door once it is locked even if the passing bell or fire alarm is sounded.  Be prepared to evacuate the room and building upon directions of the staff member or to counter the intruder if they attempt to enter the room. If you decide to evacuate the building, leave your belongings and leave quickly and quietly and head to the rallying point. If you encounter police, follow their directions and make no sudden moves.

Contagious Disease Response Policy

AHA takes the health and safety of its students and staff very seriously. For that reason, AHA will keep parents and students reasonably informed of certain contagious diseases appearing within the school that may be easily spread by regular, day-to-day contact among members of the school community and that–in AHA's discretion–pose a significant risk to the health of other students. To fulfill this goal, any student or staff member who has been diagnosed with (or reasonably suspects that he or she has) a contagious disease that can be spread through airborne particles or by touching a contaminated surface shall immediately report the illness to the Principal, Assistant Principal, or school nurse. Such contagious diseases include but are not limited to measles, meningitis, and similar illnesses, whether common or rare, except for the common cold. 

After receiving such a report, AHA–in its reasonable discretion–will decide whether to inform other students and parents of the presence of the contagious disease among the school population. If it decides to do so, AHA will reveal the nature of the contagious disease, but will do so without releasing the name of the student who has reported. The decision to inform parents and students will depend upon a number of factors, including but not limited to the seriousness of the illness itself, possible long term consequences of contracting the illness, the number of students or staff affected, and the contagiousness of the disease, among other considerations.

Such reports of contagious illnesses are required to protect the health and well-being of all of our community. AHA will not discriminate or retaliate against any person who makes such a report.

Law Enforcement Contact

Occasionally law enforcement officials need to speak with students at the Academy regarding situations occurring inside and outside of school. When appropriate and necessary, a parent/guardian is contacted for permission to speak with a law enforcement official. Information gathering from potential witnesses is conducted without parental notice. A parent or guardian is contacted for permission to speak with a law-enforcement official if the student is a suspect in the investigation.

Richfield Police liaison officers serve AHA. They are the link between local authorities and AHA. The liaison assists administration and staff in providing a safe environment at school.

(5/07/10 mn; 6/13/11 mn; 6/13/13 mn, 7/14/15 ga; 6-27-18 cd; 3-17-20 cd; 6/19/20 cd)



Service Requirements

In response to the Gospel call to serve others, the Church's call to witness as disciples, the Sisters' of St. Joseph call to serve the "dear neighbor" and AHA's mission to serve selflessly, it is the desire of AHA to form students to be people of service in their daily lives.

By consistently serving throughout the year for four years, Holy Angels graduates will have gained a deeper understanding of themselves, the needs of their community, the root causes of important social concerns such as poverty, hunger, discrimination, violence, consumerism, and the treatment of those who are marginalized.

Christian Service graduation requirements

AHA requires 15 hours of volunteer Christian service per year for 9th graders, 20 hours per year for 10th, 11th, 12th graders.  Hours should be reported to the service coordinator before May 1. Student transcripts will be marked incomplete for those students who have not completed all hours before May 1, thus making the student academically ineligible (for definition, see the Academics section of the Student Policies Handbook) until hours are complete. Incomplete service hours will need to be completed in the summer before moving on to the next grade level.  

The term "service" is understood as participating in actions for persons, groups, or agencies without payment or other compensation and for whom the recipient is not a relative. 

For more specifics about what activities can be applied to the Stars Service Requirement, see this chart.

Blue and Gold Service Awards

Students can earn a Blue Service Award by doubling their required service hours or a Gold Service Award by tripling their required service hours in one academic year.  Students are recognized in the spring.

To receive an award in the Spring at School Service Day:

Mobile Serve website

Mobile Serve is the same website where all AHA students will submit hours, get them verified and track their progress. All students automatically receive an account upon enrollment and will be instructed on how to access their accounts in their theology classes. 

Mobile Serve Tip Sheet for Parents

How to Log Hours Presentation for Students

Any questions about service can be directed to Mark Schumacher at mschumacher@ahastars.org or Ann McComas-Bussa at amccomasbussa@ahastars.org.

Summer Hours

Summer hours of service are applied to the upcoming year, beginning on the first day following graduation day.  When a student participates in intensive, short-term service experiences such as volunteering for a week in the summer at a camp, or participating in a mission trip, a maximum of 8 hours per day will be awarded to the student.  Hours to be applied to the service requirement need to be completed on or after the first day of freshmen year. Summer hours should be submitted to Mobile Serve by October 1st.

About Student Managers for AHA Athletic teams:

Team managers should establish their role and duties as team manager with the head coach or moderator at the beginning of the season. Students may use a maximum of 20 hours of team management time toward Service hours. Students may not submit these same hours for Work Study. Hours over 20 can be applied to the Work Study Program.

 

(Updated 11-13-17; 6-27-18 cd, 10-11-18 ga; 6/19/20 cd;8/25/22hn)



Student Government

In the spring of each school year an election is held for the Student Government for the following year. Students wishing to run for office submit a nomination card (a 5x7 index card is the norm) to the Student Government Advisor or to the President-Elect. Cards must be received by the announced deadline to be accepted. Once a card is submitted, the candidate may begin their campaign. All campaign materials (including poster, buttons, stickers, etc; must be approved by the advisor prior to posting or use)

Posters for All-school offices are hung in the stairwells and on bulletin boards used for student notices. Posters for class-offices are hung in the hallways near the class lockers.

(Please note: Only masking tape is to be used on the walls of the school.)

Students running for office must tape a 60-second speech. The taped speeches are shown to the student body on the morning of the election. The election is held online. Candidates receiving the majority of the votes cast are elected.

Students self-nominate. No write-in votes are allowed. Any write-in votes are discarded and do not count towards the total number of votes cast.

Students running unopposed still need to prepare and tape a speech. Unopposed candidates still need to receive 51% of votes cast in order to be considered elected.

Election results are announced to the student body at the end of the school day.

All-School Student Government offices include:

Class Offices include:

10th-12th grade officers are elected in the spring of the year
9th grade officers are elected in the fall.



Transportation Policies

Academy of Holy Angels offers bus transportation to and from certain areas. The fee charged varies depending on the distance the bus must travel. 

Signing up for bus service is done when registering your student through TADS.

Once the school year has started refunds will be handled as follows:

A family beginning bus transportation during the school year will be billed for transportation from the beginning of the term in which they enroll. 

Students arriving on a late bus must sign in at the Convocation Center lobby desk and list arrival time. Although the tardy is excused, a tardy slip is necessary in keeping accurate attendance records. The student must proceed to their class as soon as possible after arriving to school.

All students driving a vehicle must have a permit to park in AHA and St. Peter's parking lots. All students must register their vehicle with the transportation office for parking, furnishing name, license number on vehicle and make/model of vehicle. Parking permits sell out every year. Chances are high that no spots will be available after the initial lottery. A fee of $150 will be charged for a parking permit. The fee for a parking permit purchased at the beginning of the 2nd trimester is $100, the fee at the beginning of the 3rd trimester is $50. The parking permits are assigned randomly in August, one week before the start of school. Students will be issued a numbered parking sticker on a hanger, which must be hung from the rearview mirror. Students must park in their assigned spot. It is not first come, first served. Parking without a sticker, or failing to display it on the rearview mirror, or parking in another spot, will result in a $25 fine. The following regulations must be observed:

  1. Students parking in the AHA parking lot must enter and exit using the stoplight at the intersection of 67th St. and Nicollet Ave. Students parking in St. Peter's lot must enter and exit from Wentworth Ave. Travel between St. Peter's lot and the AHA driveway is not allowed. Students must follow the directions of individuals monitoring traffic flow during peak times.
  2. Students must leave vehicles and the parking lot immediately upon arrival and cannot return until dismissal from school.
  3. Students are expected to observe the campus speed limit of 10 miles per hour at all times. This includes the driveway and St. Peter's parking lot. All city speed limits are to be observed.
  4. State law requires and Holy Angels strongly encourages students to wear their seatbelts at all times.
  5. State law requires and Holy Angels strongly encourages students to not use their cell phones when driving.
  6. Students driving more than one vehicle must transfer the hanger to the vehicle being parked to avoid being fined.
  7. Students are to park in a way that does not obstruct other cars entering or leaving the parking lot. Please occupy only one space.
  8. Parking will be available in St. Peter's parking lot by permit.
  9. The volume of a car radio/stereo cannot disturb classes, athletic practices, or the neighborhood adjacent to the school's property.
  10. The school reserves the right to search any vehicle parked in any of the parking spaces supervised by the school.
  11. AHA is not liable for damage to a vehicle parked on campus resulting from an accident or vandalism
  12. If there are people directing trafiic, drivers should obey their directions.  If they ask you to stop, please stop.  If they ask you to go straight or turn, please proceed in the direction they are indicating.
  13. There are many pedestrians at the same time as drivers come and go from the school.  We need to watch carefully since many of these people are older individuals with limited mobility or young children who often are not focusing on vehicle traffic; just their destinations. 
 

Consequences for violating parking regulations

Consequences for parking without a parking permit is a $25 fine. Consequences for parking and driving violations are determined at the discretion of the Dean of Students and can include, but are not limited to:

Procedures for waiting at the bus stop, getting on, and leaving the bus

Waiting at the bus stop:

Getting on the bus

Rules for riding the bus

Leaving the bus

The bus "danger zone"

The bus "danger zone" is the area within ten feet of the school bus in all directions. The area in front of the bus and near the rear wheels is the most dangerous. If you can touch the bus you are too close! Stay out of the danger zone.

Consequences for inappropriate bus behavior
The consequences for inappropriate behavior on school buses include, but are not limited to:

(6/15/09mn; 5/07/10mn; 6/14/11, 7/26/17ga; 6/27/18 cd; 6/19/20 cd; 7/22/21 cd)

 

 



Tuition, Fees and Fines

The Academy of Holy Angels is a non-public, religious school that does not have public funding to support its program and operational costs. Accordingly, it is necessary to charge tuition for the privilege of attending AHA.

Tuition levels are set and adjusted annually by the Board of Trustees in consultation with the administration of the school.  A separate, annual nonrefundable registration fee will be set by the Board of Trustees and will be payable at the time of registration. In establishing tuition, the trustees consider the level of expenditures needed to meet student learning needs.  These expenditures include fairly compensating teachers and staff, other costs of instructional needs, maintaining and improving facilities, and satisfying other operating costs while attempting to maximize funding from other sources.

Upon registration, the families of students will be required to sign a contract stipulating which of several payment options to which the family chooses to commit.  The Academy of Holy Angels staff will work with parents to enable students from families with calculated financial need to meet their tuition obligations.  We will consistently communicate the facts (and consequences) of not meeting tuition obligations and/or cooperative payment arrangements.  The Academy of Holy Angels reserves the right to require prepayment of tuition when deemed necessary, such as when there is a history of inconsistent compliance with payment arrangements.  Defaults in tuition obligation also impair the ability of an independent school to serve all of its students or to provide financial aid to those with genuine need.  Defaults put added pressure on tuition increases and other families' ability to pay. In addition, defaults make adequate compensation for teachers and staff and upkeep of physical facilities more difficult.  Like any independent school, collection of tuition is crucial to Holy Angels' ability to educate its students and to assist those from families with limited means.

Failure to Pay Tuition

A student's right to attend AHA, to receive grades, high school credits, college transcripts, or to participate in school functions will be restricted due to failure to pay tuition or fees, unless alternative payment methods satisfactory to the administration have been agreed upon. Examples of such consequences may include, but are not limited to:

Financial Aid

Academy of Holy Angels' financial aid and scholarships are allocated to families who demonstrate financial need. For information about financial aid, contact the Financial Aid Office.

Student Fees

In general, it is the procedure of AHA to charge students fees for consumable items (i.e., items students use, take with them, and keep)

Departments which charge fees:


Other fees may include, but are not limited to:

Fines

Fines are assigned for uniform and parking violations. The reason for a fine, amount, and date due are listed on a referral form which the student receives in school and which is e-mailed to parents. Unpaid parking fines may result in a suspension of parking privileges. Fines not paid by the end of each trimester are charged to the student’s financial account.

---- 1In accordance with Minnesota Educational Code, should a student transfer to another school, public or private, AHA will transmit the student’s educational records as of the date requested, to the school in which the student is enrolling. Grades not yet awarded are not considered a portion of a student’s educational record.

(6/16/11/mn; 6/27/18 cd; 6/19/20 cd)

 



Uniforms

The uniform code was established to break down socioeconomic barriers between students, promote unity and pride in one's self and one's classmates, enhance security, and strengthen the overall image of the Academy of Holy Angels. A student's appearance may not draw undue attention to him or herself to disrupt the operations of the school.

The AHA uniform will be worn by all students grades 9-12 and will consist of a white shirt with the AHA logo and navy blue pants, skirt, skort or shorts. There are several pant selections, and styles of skirts and two styles of shorts available in several sizes. A navy blue jumper is available but is a special order item.

A large selection of shirts is available, including turtlenecks, oxfords, and polos with a banded bottom, all with the AHA logo. Other optional logo items include fleece wear, sweaters, and vests. AHA athletic and activity crew-neck sweatshirts and 1/4 zip pullovers purchased anytime during the previous four school years through athletic or activity captains and any approved uniform sweatshirt sold in Stars Spirit store also can be worn as part of the uniform. These sweatshirts and pullovers must be gray or white in color and can not have a hood. Royal blue and black colored sweatshirts and pullovers, even purchased in the school store or ordered by a team cannot be worn during the school day. The school name and its trademarks are the sole property of Academy of Holy Angels.

The Academy of Holy Angels uniform apparel must be purchased through Donald's Uniform, the sole uniform provider for AHA. Donald's is located at 972 Payne Ave., St. Paul. All clothing is washable and dryable, and comes in blends or 100 percent cotton. Donald's purchases uniforms from manufacturers certified to be in strict compliance with all generally accepted international workplace standards, local laws and work place regulations. There are several ways to acquire the uniform pieces: at the Donald's stores; via phone order at 651 776-2723 with UPS delivery; or via Donald's Web site at: www.donaldsuniform.com.

Please maintain uniform clothing in a presentable manner. Students must wear correctly sized clothing, and no ripped, cut, faded or torn items may be worn. Shirts need to be tucked in at all times unless the shirt has a banded bottom. Shorts, skirts, skorts and jumpers must be to the top of the kneecapShorts and pants cannot be rolled up. School approved sweaters and sweatshirts may be draped or tied around the shoulders, but not around the waist. All long pants must be hemmed and not dragging below the bottom of the shoe.


For safety reasons, the following items must be removed and not worn in school: all hats, caps, scarves, bandanas, kerchiefs, winter headbands, jackets, mittens and gloves. In addition, students are not allowed to wear flip-flops, thong sandals, or bedroom slippers in school.

The following is the policy on accessories: Skirts, skorts and jumpers may be worn with navy, black or white tights or leggings that extend to the ankle.  Tights and leggings must be solid in fabric. Cutouts and mesh are prohibited. Knee highs or regular anklet socks can be any color. Garments worn under uniform shirts must be solid white in color and visible only at the neckline. Facial jewelry may not cause a distraction or safety hazard.

Pants must be worn outside of shoes and boots. There may be no chains, linked or other type, except necklaces or bracelets of one eighth inch or smaller. Offensive, obscene or potentially harmful accessories are not allowed.

Students must be in uniform the entire school day. Being in uniform is wearing the appropriate attire in the appropriate manner (e.g. shirt tucked in). The uniform policy is enforced from 7:50 a.m.-2:40 p.m., Monday through Friday. It also is in effect on field trips and other designated AHA events. A student is fined $10 for being out of uniform without prior permission, or they can serve a Saturday detention. Failure to serve detention results in the fine.  After the third offense, Saturday detention is not an option, and all offenses receive a $10 fine. Disrespectful response to the staff member issuing the fine will result in detention and possible suspension. Uniform fines are payable at the Attendance Office. The Dean of Student Life will resolve disputes.

Out-of-Uniform days, dress-up days or "theme" days are periodically scheduled throughout the year for a variety of special events.

  1. Out-of-Uniform Days- Students may wear their uniform or any other appropriate clothing. Jeans, sweatpants, and T-shirts are allowed. Torn or cut off clothing, short skirts, short shorts, (shorts and skirt length must conform to the uniform policy) loungewear or sleepwear, skimpy tops, tops or dresses with shoulder straps less than one inch wide (bras and bra straps cannot be visible), tops or dresses with spaghetti straps, strapless tops or dresses or slip dresses, etc. are never considered appropriate for school and are subject to a $10 fine/Saturday detention.
  2. Dress-Up Days - Students may wear their uniform or any dress-up clothing which is modest and appropriate for church. Shorts and skirt length must conform to the uniform policy. Denims, T-shirts, hats, tank tops, shirts with writing and clothing prohibited from being worn on an Out-of-Uniform day are not allowed and are subject to a fine or Saturday detention.  The Dean for Student Life will determine appropriateness of any questionable attire.
  3. Theme Days - There are occasions during the year where the school community celebrates a holiday or event by dressing in certain colors or clothing that reflects the theme (i.e., St. Patrick's Day with green and white). Students are allowed to wear their uniform on that day or clothing that is in the spirit of the day. All clothing must be appropriate for school and conform to expectations as explained under the Out-of-Uniform Days policy. Students who choose to wear clothing other than their uniform or clothing that is in the spirit of the day will be fined or serve Saturday detention.  Hats are not acceptable unless they are in the spirit of the day. The Dean for Student Life will determine appropriateness of any questionable attire.

If and when masks must be worn at school:  If a mask must be worn to enter the school building. No mask, no admission. Masks must be worn while in the school building. The mask can be a disposable surgical mask, a STARS mask that is sold in the Stars Spirit store or a cloth mask that is solid in color with no decorations, verbiage or logos on it. All masks must cover the nose and mouth and wrap securely around the face. Cloth masks must be made of at least two layers of tightly woven cotton material such as quilting fabric or cotton sheets.

Uniform at home if and when classes are online:  Whether students are working in person or online, they are attending school. This requires that even when working online, students are in uniform and abiding by the same expectations for behavior as they would if they were in the building. At home, students must wear a uniform approved top. Hats and hoodies are not acceptable. The student's total face must be seen so sunglasses and masks are not permitted. Students cannot use an emoji to represent themselves while attending school online. Students must be at a desk or table in a well lit area while attending classes.

Students wearing a brace or cast:
If a student is wearing a brace or cast as the result of an injury and feels that he or she is unable to wear uniform apparel because of the brace or cast, the student must see the Dean of Students or Assistant Principal to receive permission to be out of uniform. Every effort is made to keep students in uniform even when they’re wearing a brace or a cast.



Volunteering at AHA - For Adults

Many of AHA’s parent volunteer activities are facilitated by the AHA Parent Association.  Parent Association contact information is available on the AHA Web site. Go to www.academyofholyangels.org; click on the Parents tab on the home page and then on the Community Association link.

Mandatory Criminal Background Check Policy.

All employees as well as all school volunteers who have regular or unsupervised contact with minors are subject to criminal background checks as required by the Archdiocesan Essential 3. A school may decide not to conduct criminal background checks on school volunteers who do not have regular or unsupervised contact with minors, as well as vendors or independent contractors. 

(June 20, 2013 mn; June 19, 2014 mn, July 17, 2017 ga)



Weapons Policy

WEAPONS

The purpose of this policy is to assure a safe environment for students, staff and the public.

 

The General Statement Policy is as follows: No student or nonstudent, including adults and visitors, shall possess, use or distribute a weapon when in a school location.  The Academy of Holy Angels will act to enforce this policy and to discipline or take appropriate action against any student, teacher, administrator, school personnel, or member of the public who violates this policy.

Definitions

Weapon

  1. A weapon means any object, device or instrument designed as a weapon or through it use is capable of threatening or producing bodily harm or which may be used to inflict self-injury including, but not limited to, any firearm, whether loaded or unloaded; airguns; pellet guns; BB guns; all knives; blades; clubs; metal knuckles; nunchucks; throwing stars; explosives; fireworks; mace or other propellants; stun guns; ammunition; poisons; chains; arrows; and objects that have been modified to serve as a weapon. 
  2. Threats of physical harm, including but not limited to hit lists and bomb threats, are considered weapons and will be prosecuted to the full extent of the law.
  3. No person shall possess, use or distribute any object, device or instrument having the appearance of a weapon and such objects, devices or instruments shall be weapons including, but not limited to, weapons listed above which are broken or non-functional; look-alike guns; toy guns; and any object that is a facsimile of a real weapon. 
  4. No person shall use articles designed for other purposes (i.e., belts, combs, pencils, files, scissors, etc.) to inflict bodily harm and/or intimidate and such use will be treated as the possession of  and use of a weapon.

School Location

School location includes a school building and its grounds, whether owned or leased or controlled by the school, locations of school activities or trips, bus stops, school buses or school vehicles, school-contracted vehicles, the area of entrance or departure from school premises or events, specifically including the parking areas of St. Peter’s Catholic Church, and all locations where school-related functions are conducted, including co-curricular activities. 

Possession

Possession means having a weapon on one’s person or in an area subject to one’s control in a school location

Exceptions are:

  1. A person who finds a weapon on the way to school or in a school location, or a student who discovers that he or she accidentally has a weapon in his or her possession, and takes the weapon immediately to the Principal’s office, shall not be considered in possession of a weapon.  Similarly, if it would be impractical or dangerous to take the weapon to the Principal’s office, a student shall not be considered to possess a weapon if he or she immediately turns the weapon over to a staff member or immediately notifies a staff member of the weapon’s location.
  2. A person who receives advance written authorization from the Principal to possess a weapon in a school location shall not be deemed to be in violation of this policy. In addition this policy does not apply to law enforcement officials engaged in the performance of official duties. This policy does not apply to the use of appropriate work equipment and tools used by staff.

Consequences for Student Weapon Possession/Use/Distribution

The Academy of Holy Angels takes a position of “Zero Tolerance” in regard to the possession, use or distribution of weapons by students.  Consequently, the minimum consequence for students possessing, using or distributing weapons shall include:

  1. Immediate out-of-school suspension
  2. Confiscation of the weapon
  3. Immediate notification of police
  4. Parent or guardian notification
  5. Recommendation of dismissal

The consequences imposed on a student for a weapons policy violation are not appealable.


A student who brings a firearm, as defined by federal law, to school will be expelled.  The school board may modify this requirement on a case-by-case basis. 


Policy Application to Instructional Equipment/Tools. While the Academy of Holy Angels takes a firm “Zero Tolerance” position on the possession, use of distribution of weapons by students, such a position is not meant to interfere with instruction or the use of appropriate equipment and tools by students and staff.  Such equipment and tools, when properly possessed, used and stored, shall not be considered a violation of the rule against the possession, use or distribution of weapons by students.  However, when authorized instructional and work equipment and tools are used in a potentially dangerous or threatening manner, such possession and use will be treated as possession and use of a weapon.  The Academy of Holy Angels will provide all the appropriate equipment and tools necessary for a student to participate in a course or activity.  Students are not allowed to bring equipment or tools to school.


Administrative Discretion.  While the Academy of Holy Angels takes a “Zero Tolerance” position on the possession, use or distribution of weapons by students, the Principal may use discretion in determining whether, under the circumstances, a course of action other than the minimum consequences specified above is warranted. If so, other appropriate action may be taken, including consideration of a recommendation of lesser discipline.

 Enforcement of Policy for Employees and the Public

  1. An employee who violates the terms of this policy is subject to disciplinary actions, including suspension or discharge as deemed appropriate by the school board. In addition law enforcement may be notified, as appropriate.
  2. A member of the public who violates this policy shall be informed of the policy and asked to leave the school location.  If appropriate, law enforcement officials will be notified and may be asked to provide an escort.

    

Procedures if a student or staff member is aware of a weapon brought to school

  1. Immediately notify the building administrator in charge or teacher.
  2. Tell them the name of the person suspected of bringing the weapon, where the weapon is located, if the suspect has threatened anyone, or any other details that may prevent the suspect from hurting someone or himself or herself
  3. If a teacher suspects that a weapon is in the classroom, he or she should confidentially notify a neighboring teacher or the administrator in charge. Do not leave the classroom. 

Procedures for the building administrator in charge if a weapon is suspected

 



2. Activities Handbook

1. Letter from the Director

Dear AHA students, parents, coaches and fans,

The Academy of Holy Angels has a proud tradition of successful sports and activities programs.  As members of the AHA Community we continue to carry forward the best of what it means to pursue excellence in all we do by living out our heritage as a Catholic, Sister of St. Joseph and AHA Way school.

Each of us in our own particular way is called to support the larger mission of the school and the Activities Department in particular so that we can function as fully as possible in developing a culture of excellence that inspires and helps to build up each individual that comes into contact with our community.

Of particular importance is the development of the students entrusted to our care and the importance of helping them to grow and mature in body, mind, and spirit.  You have our commitment to always keep the privilege of this task before us in all we do. 

This handbook is intended to communicate the basic ‘building blocks’ to developing  a community of leaders committed to service, growth in virtue and the pursuit of excellence.  Please familiarize yourself with it and commit to living the principles contained within.

Sincerely,

  Michael Kautzman Signature

 

Michael Kautzman
AHA Activities Director

 



2. Philosophy and Definition

ACTIVITY PHILOSOPHY STATEMENT

While academics remain our primary focus, cocurricular activities at the Academy of Holy Angels are an important part of the educational process and contribute significantly to the development of the whole person.

The Academy strives to establish excellence in all cocurricular programs.

Learning to compete and perform to ones fullest potential is the ultimate goal of cocurricular activities with emphasis on growth and enjoyment through skill development, technique, teamwork, and Christian sporting conduct.

COCURRICULAR ACTIVITY DEFINED

The Academy of Holy Angels attempts to have each student, who is interested in an activity, participate. In some sports and activities this is not possible, so tryouts are held and squads are limited. Players should ask their coach about what the policies are at the beginning of each season.

In sports that have levels of competition such as C-Squad, B-Squad (10th grade), Junior Varsity (JV), and Varsity, the following general guidelines should be followed.

  1. Ninth grade– At this level everyone on the team should participate. Emphasis should be placed on fundamentals.
  2. B-Squad or Junior Varsity – Participation is still important, but development of an individual player for varsity level is equally important.
  3. Varsity Athletics – This level is for the most advanced athlete.  Playing time is awarded at the discretion of the Coach in consideration of the best interest of the team.

Program of Excellence – Any Holy Angels student, any grade or age, with exceptional ability will be allowed and encouraged to participate at the varsity level. There is a possibility that any given sport/activity will be required to limit the roster.

DEFINITION OF A CLUB

A club can be defined as an organized activity within the school. It is self-funded and needs to have an advisor/coach. The students must abide by Academy of Holy Angels rules and policies. Club funds must be kept on deposit with the school’s business department.



3. Activities Offered

ATHLETICS (*MSHSL Sponsored):

Boys

Alpine Ski
Baseball
Basketball
Cross Country                                                  
Diving                                                            
Football                                                          
Golf  
Hockey
Lacrosse (LAX)
Nordic Ski (Co-op with Richfield High School)
Soccer
Tennis
Track and Field

Girls

Alpine Ski
Basketball    
Cross Country  
Dance Team-Winter Competition  
Golf
Gymnastics (Co-Op with Richfield HS)           
Hockey       
Lacrosse (LAX)
Nordic Ski (Co-Op w/ Richfield HS)
Swimming/Diving
Soccer
Softball
Tennis
Track/Field
Volleyball

FINE ARTS:

Band
Academy Jazz Band
Concert Band
Bagpipes
Pep Band 

Choir
Academy Singers
Concert Choir
Praise Group 

Theater
Fall Play
Musical
One Act Play (*MSHSL sponsored)

Other
Speech (*MSHSL sponsored)

ACTIVITIES AND CLUBS

Book Club
Bowling*
Dance Club-Fall
French Club
Gamers Guild
Harry Potter Club
International Club
Intramurals (Winter Season Only)
Knowledge Bowl*
Math STARS*
National Honor Society
Respect Life 
Robotics
School Newspaper*
Social Justice
Spanish Club
Strength and Conditioning (StarPower)
Students Advocating For Empowerment (SAFE)
Students Assisting Students (SAS)
Student Government
Sustainability Club
Table Tennis Club*
Trap Shooting*
Writers Club

*Lettered Activities/Athletics



4. Codes of Conduct

Student-Fan-Participant Code of Conduct

The Academy of Holy Angels prides itself on being a community of respect that follows the best of our tradition as a Catholic, CSJ, and AHA Way school. For that reason, fans are expected to carry themselves in an exemplary manner. The following are some basic expectations that each individual is expected to follow.

Failure to abide by this Code of Conduct by engaging in any inappropriate conduct may result in removal by a school official, game official, or police officer from the activity, suspension from future school events, or a no trespassing order from AHA campus activities and/or dismissal from the school community.

Site Supervisors/Chaperones:

To provide a safe and fun atmosphere for our fans, Holy Angels will provide site supervisors and/or chaperones for most activities.  The persons chosen for these roles are professionals from the community who are conscious of the mission of AHA and who have been instructed on the procedures to help foster an environment that reflects this mission. They should be shown the greatest respect in their role of carrying out this important task for the community.

The supervisors/chaperones will follow this general protocol in regard to negative fan behavior:

  1. Warning – person exhibiting negative behavior will be given a verbal warning explaining the behavior which is objectionable.
  2. Removal to separate seating area – if the behavior does not stop or if other objectionable behavior occurs, the person will be asked to leave their seating area and to take a seat in another designated seating area reserved for such purposes.
  3. Ejection from Event – if behavior continues to occur, the person will be ejected from the game and the first stage of the ‘3 Strike Rule’ will begin.

*If behavior is determined to be particularly offensive, the Site Supervisor or chaperone has the authority to move immediately to ejection.  As the trained professional given authority for this role, the discretion of the Site Supervisor or chaperone is to be respected.

Consequences of poor sportsmanship/behavior at games

Poor sportsmanship will result in the 3 Strike Rule:

  1. 1st Occurrence—Ejection from the event
  2. 2nd Occurrence—Suspension from events for 2 weeks
  3. 3rd Occurrence—Suspension from events for the balance of the current season, including post-season games.  Subsequent occurrences will result in no admittance to home or away events for the balance of the current school year.

Parent Code of Conduct

(Refer to Conflict Resolution Procedure later in this document.)

Failure to abide by this Code of Conduct by engaging in any inappropriate conduct may result in removal by a school official, game official, or police officer from the activity, suspension from future school events, a no trespassing order for AHA campus activities and/or dismissal from the school community.

 



5. Student Participation Responsibilities

The Academy of Holy Angels Activities program is part of the Tri-Metro Conference and the Minnesota State High School League (MSHSL). Students are required to have the following paperwork on file in the Activities Office prior to the beginning of a season in order to be eligible to tryout and participate in activities. Go to www.ahastars.org to register for all sports and activities. Registration must be completed before your respective sports season begins.  The Registration process will include the following forms:

All participants must have a current Physical Examination Form on file.  All physicals must be updated every three years.  Incoming Freshman, Juniors and transfer students must complete a baseline concussion test. Baseline concussion tests must be completed every two years. Please see the athletics/activities website for detailed information.

**There is a $50 activity for all MSHSL sports that are not self-funded**

All registration materials are found online at www.stars.academyofholyangels.org. Registration questions can be directed toward Carolyn Arnebeck in the activities office at 612-798-2635 or carnebeck@ahastars.org

Physical and Transfer forms can be found online under the Register tab.

Team fees are collected by team parents and Doris Rothstein.

Academic Status and Consequences

It is the intent of the Board of Trustees and the Administration that students make satisfactory academic and service progress a priority.

Satisfactory progress is generally defined as:

1. No F’s at the mid-trimester marking period.
2. No F’s at the trimester marking period.
3. No more than three D’s.
4. Maintaining a Trimester GPA of 1.7 (C-) or above.
5. Maintaining a “Current” Writing Portfolio.(* Eventual graduation Requirement)
6. Obtaining the minimumService hours so as to be “Current.” (* Eventual graduation Requirement)
7. Maintaining a “Passing” status in On-Line Health. (* Eventual graduation Requirement)

*Must successfully complete items 5, 6 and 7 by Senior year in order to graduate.

Grades 9-12 Consequences

Mid-trimester, failing grades and other requirements
Each trimester, students who receive failing grades at mid-trimester will be given a two-week period to raise the grade to passing. The two-week period begins three days after grades are posted. At the end of the two-week period if the student is passing and the appropriate paperwork is turned in to the Guidance Department, there is no consequence. Students who are not passing, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester.

During the 2nd trimester, students who are not “Passing” On-line Health or are not “Current” with their Writing Portfolio or are not “Current” with their Service hours will be given a two-week period to raise their status to Passing or Current. Students who do not rectify this, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester. (*Only one consequence per trimester applies).

Off Campus Privilege for Seniors is revoked for seniors whose status in W.A.C., On-line Health or Service Hours is “Incomplete” or “Not Passing” until that status is rectified...this applies to the entire senior school year. Off Campus Privilege is also revoked for mid-trimester failing grade, until that grade moves to passing.

Ninth grade participants are given a “transition period of grace” during the first trimester. There are no consequences of eligibility until the mid-trimester marking point of the second trimester.

Trimester, failing grades

Students with failing grades, or three or more D’s, at the end of the trimester will automatically be put on Academic Probation at the end of each trimester. Students will be assigned, if possible, to an RTI study hall for more concentrated and monitored study during the school day of the subsequent trimester. This may be evaluated at the mid-trimester point of the subsequent trimester.(See Student/Parent Handbook).

Off Campus Privilege for Seniors is also revoked for 2 weeks following a failing grade at the end of a trimester.

NOTE: College-bound students should be aware that a minimum GPA should be maintained for entrance into most colleges, and is a NCAA and NAIA requirement for eligibility.  You must go through the NCAA Clearinghouse process (see the AHA College/Career Counselors for information).

Activities Eligibility Requirements

1. Age – A student who turns 20 during the 11th or 12th semester since first entering 7th grade shall be allowed to participate through the completion of the 12th semester.  

2. Athletic Camps and Clinics

A. School Year – Students may attend athletic camps and clinics that have been approved by their high school principal.

B. Summer Camps/Clinics – Student athletes attending summer camps or clinics must adhere to the following guidelines established by the Board of Directors.

            (1.) A student may attend a camp or clinic where a Sophomore, B-Squad, Junior Varsity or Varsity member of the coaching staff from the student’s high school serves as an instructor or is a staff member during the student’s attendance. This period is from the 4th Saturday in May until two (2) full weeks prior to the start of fall sports. The MSHSL has included a no-contact rule for coaches/students from a seven-day period surrounding the Fourth of July holiday. The 2017 dates will be June 30-July 8. 

            (2.) The student or student’s parents or guardians must provide Camp or clinic participation fees unless the Board of Directors approves other arrangements. Holy Angels coaches may charge a fee for summer clinics. Coaches’ summer programs are run independently of the school and are charged a fee for facilities use during the summer months. AHA allows controlled use of the   school for summer camps and coaches have sole responsibility for their summer program. The coach, not the school, is responsible for the summer program.

3. Attendance Policy –Parents/guardians are asked to notify the Attendance Clerk by 10:20 a.m. the day of absence and to leave a phone number where they can be reached that day. If a student is not in school and notification has not been received by that time, the Attendance Clerk will call home or the parent/guardian’s place of employment. An absence not excused by a parent/guardian is considered a skip and results in detentions.

Students involved in cocurricular activities who are absent or arrive after 10:20 a.m., or are sent home during the school day due to illness or for disciplinary reasons, may not practice, compete or perform in their activity for that day. The Athletic Department handles exceptions to this policy.

The Attendance office will contact a parent/guardian when the student reaches four (4) absences and again at seven (7) absences for any one class period. Non-school sponsored events include family vacations, illness, medical appointments, driver’s license exams, college visits, weather delays and suspension. When a student reaches eight (8) unexcused tardies during the first hour within a trimester and/or has established a pattern of absenteeism, the student may not be allowed to attend practice on a date to be specified by the Activities Director. Each tardy after 8 will result with sitting another practice.

4. Faith in Action program –Coaches will work with their athletes to incorporate a faith dimension, spirituality and the teaching of values into their team program. Involvement in a service project is expected of all team members as is prayer before all games.

5. Bulletins/Announcements/Posters – Notices of club meetings, athletic and social events, general information for the day, and specific instructions are printed in the Daily Bulletin. The Daily Bulletin is emailed to each student daily. Students will be held responsible for knowing this information. Students and/or team parents responsible for putting notices in this bulletin must have notices signed by an advisor/coach and brought to the Athletic Office by noon of the day preceding the notice. The public address system is used for updates the first two minutes of periods 4 and 6 and in emergency situations.   

Any sports teams or co-curricular activities groups or individuals wishing to hang posters/signs in the school must have the approval and signature of the Athletic Director or Activities Director.

Posters, signs and flyers cannot exceed 8 x 11 inches and may only be hung on designated bulletin boards or corkboard strips. They cannot be taped to windows, walls or doors. They must be removed the day after the event. Non-school announcements cannot be posted.  All locker posters are removed on Fridays.

6. Captains – Each coach may determine the method of selecting a captain. The criteria should be written and presented to each team member at the beginning of the season. A good ratio would be no more than 1 captain/10 athletes. A team is not required to select a captain or captains. A student should realize that being a captain is a privilege and requires work and dedication. Captains must be in good academic standing, be good citizens and exemplify good character. See Leadership Policy.

7. Captains’ Practice Philosophy Statement – The Academy of Holy Angels values a broad-based curriculum and cocurricular experience for all students. With this in mind, it is important that students do not feel the pressure to specialize in one sport or activity.  Teachers, coaches and all activity leaders should not only allow multiple cocurricular experiences, they should support such experiences. Off-season activities should not be scheduled when they force a student to choose between an in-season activity and an offseason activity. It should also be noted that certain students in an activity want to specialize year-round in a particular activity. According to MSHSL rules, any teacher, coach or activity leader who creates such a conflict or does not respect a student’s right to specialize could be in violation of Bylaw 307 for placing undue pressure on the student and will be held accountable by the Academy of Holy Angels and the MSHSL. 

While the Academy expects its employees to act in accordance with the value statement on activity and athletic specialization, captains’ practice is not endorsed or sanctioned by AHA and is not part of the official season of any MSHSL sponsored sport. We recognize that according to MSHSL Bylaw 208, “Captains’ practice is primarily for the purpose of physical conditioning.  Salaried or non-salaried personnel MAY NOT be involved in any capacity”. In addition, participation in captains’ practice is voluntary and will not affect the student’s candidacy for a position on the school team. 

While decisions about captains’ practice may not be made by the Academy of Holy Angels personnel, we believe that it is in the best interest of our students that those organizing captains’ practice respect the individual student’s right to participate in multiple cocurricular experiences. This can be accomplished by scheduling captains’ practice so that it does not interfere with an in-season sport; by limiting the number of weeks of captains’ practice and by not pressuring individual students to participate in captains’ practice.”  

In accordance with the rules of the MSHSL the Academy of Holy Angels has established the following guidelines and procedure pertaining to captains’ practice.

A. Captains’ practice is a non-school event. No contact should be made with any member of the AHA coaching staff. Questions may be directed to the Athletic Department.  However, the Athletic Department is restricted in its involvement.

B. Captains’ practice may be held during Open Gym, Open Dome, and Open Turf Times; however, these facilities will not be exclusive to any group/team during these times. A facility use fee will be charged for all groups wishing to book additional time in school gyms and the StarDome. Team parents or players may contact the Activities Asst., Carolyn Arnebeck, to book space in the gym, a classroom, the Commons/Annex, the StarDome along with open areas of the school grounds. (MSHSL Bylaw 208.00: “May non-school teams use school facilities and/or equipment? Inasmuch as these are non-school teams, schools may not provide school facilities or equipment.  However, schools may lease/rent facilities and/or non-personnel equipment [volleyball standards, wrestling mats, etc.] as they would for any other non-school group or organization in accordance with the school’s nonschool facility use policy. School uniforms may not be used by nonschool teams.”)

C. AHA team uniforms and equipment may not be used for captains’ practice. Equipment and/or any uniforms or practice wear purchased by AHA may not be worn for captains’ practice. On a first come basis, additional facility use times and costs may be obtained by contacting Carolyn Arnebeck, Activities Asst. at (612) 798-2635. Off-site facility use is not paid by school but will be paid by individuals using the facility.

8. Cell phones No Cell Phone, camera, PDA, computer or any other device which can take pictures is allowed to be operated in a bathroom, locker room, shower area or any other area where there is an expectation of privacy.  The MSHSL also prohibits the use of the above devices in the locker room at any MSHSL tournament. 

9. Equipment and Uniforms – Use of school equipment and uniforms is a privilege. All equipment and uniforms must be returned to the school. A student will be billed at replacement cost for any non-returned equipment. Report cards and transcripts will be held until equipment and uniforms are returned or replacement fees have been paid.  Students may not be eligible to try out for and receive uniforms for the upcoming season until all uniforms and equipment from the prior season has been returned.

10. General Eligibility – In order to be eligible for regular season and MSHSL tournament competition, a student must be properly enrolled as defined by the Minnesota Department of Education and a bona fide under-graduate member of his or her school in good standing. A student who is under penalty of exclusion, expulsion, or suspension, whose character or conduct violates the Minnesota High School League rules or the Good Standing rules is not in good standing and is ineligible for a period of time as determined by the administration of the school.

11. Good Standing – Good standing is required for participation in cocurricular activities. Offensive behavior involves, but is not limited to, racial, religious, or sexual harassment, verbal or physical abuse, hazing, initiation or any other form of violent and/or disrespectful behavior toward another person in the AHA community or the Community at large. The Good Standing Rule also applies to respect for the rights and property of all individuals and respect for those who enforce the rules of our school and the laws of the community. Violation of this rule can also include the action of a student who stands by and allows this offensive and disrespectful behavior to continue without attempting to inform someone in a position of authority. Any act that does not follow this policy may place a student in violation of the MSHSL Code of conduct for students with subsequent penalties. The Minnesota State High School League’s rules and the Good Standing rule are in effect throughout the calendar year, regardless of when you are involved in a sport or an activity.

12. Grade Level Eligibility (MSHSL Bylaw 105.00) – Participation in League-sponsored programs is limited to students in grades 7 through 12.  Students in grade 7,8, and 9 may participate only if they are enrolled in a continuation school for that high school.

Middle school students wishing to join a Holy Angels activities program must first notify the appropriate administrator at the Grade school and AHA Athletic Director. For a middle school student to be considered, there must first be an open position within a particular program (no cuts having been made). The student must have the participation fee paid, and all paperwork (MSHSL Eligibility Form, physical, and permission for emergency treatment) must also be turned in.  If the grade school has a similar sport, students will not be eligible to participate on AHA lower level teams.

Holy Angels students pay tuition which covers the various sports that the school offers. Should a grade school student make a varsity team, there is a $1000.00 fee that will be paid (in addition to regular team fees) to help offset these costs. This $1000.00 fee may be applied back to the family's tuition when the child begins their first day of class as a freshman student at the Academy of Holy Angels.

13. Guide for the College-Bound Student Athlete – As part of their position, coaches will help senior athletes find college athletic opportunities. As prospective athletes, students should talk to their coaches about furthering their athletic career. Students must realize that their abilities must match with a college’s need. This may mean that students should be willing to go outstate or go to a small college or to a rural setting to find appropriate athletic opportunities.

These are some of your options:

NCAA Division III – This is a non-scholarship and non-aid division. You will not receive any aid that is different from the aid you would normally receive. The Minnesota Intercollegiate Athletic Conference (MIAC) is a good example of a Division III conference.

NCAA Division II – Highly selected athletes. These schools may provide athletic aid for room and board, tuition and miscellaneous expenses.

NCAA Division I – Most highly selected athletes. Like Division II schools, Division I schools may provide complete aid packages but are allowed many more athletes on aid.

All Division I and II athletes must be registered with the NCAA Clearinghouse. (Information can be obtained at www.ncaaclearinghouse.net or the AHA College and Career Center.)

NAIA – Stands for National Association of Interscholastic Athletes. This is a different affiliation than NCAA, and these schools can provide athletic aid on a limited basis. Junior Colleges – These are usually non-scholarship situations and the level of play can vary from moderately competitive to highly competitive.

14. Last Day to Join a Team – Under normal circumstances, a student must be a member of that school’s team not later than the fourth Monday after the official start of that sport season. When a sport season begins on a Monday, that day shall be counted as the first Monday.

15. Leadership Policy – Any captain of an AHA team, club, or activity and any Student Government or SAS member who has a Minnesota State High School League chemical violation or a Good Standing violation may lose their position of leadership. The consequences are applied as follows:

*If you have a MSHSL chemical violation or Good Standing violation after being elected captain and you are a Sophomore or Junior, you will lose your year of captaincy without appeal.  You will remain eligible for election as captain your senior year.

*If you have a MSHSL chemical violation or Good Standing violation as a senior captain, and this is your first violation, you may make an appeal for reconsideration.   The appeal must be made to the Principal and occur within 10 days of your notification by the AD regarding your penalty, using the following process:

-Perform six (6) hours of community service

-Give a 5 minute speech to your teammates 

-Go through a hearing with an appeal committee which includes the principal, three faculty members, and your head coach

If after performing the service, speaking to your teammates and attending the appeal, the committee approves your request, you may return to your position of leadership following your MSHSL suspension.

Senior captains who receive more than one MSHSL Chemical or Good Standing violation will not be eligible to be elected captain or to appeal their loss of captaincy.

16. Lettering Policy–Holy Angels students can only earn/receive Holy Angels letters from involvement in Holy Angels sponsored activities. Letters from other high schools will be honored only after students have completed the season in the same activity at Holy Angels and have been awarded a letter at the end of that season.

17. Letter Jackets–Letter jackets without an AHA letter are available for purchase and wear by any member of the student body. Lettering in a sport or activity is not a requirement of purchase and wear. Jackets can be purchased through the Stars Spirit school store.

18. Medical Requirements – In accordance with MSHSL Bylaw 107.00, a student who intends to participate in high school interscholastic athletics, dance team, or cheerleading must have, on file in the school, a record of a physical examination performed by a physician within the previous three years. After three years or at the start of the student’s fourth year at AHA a new physical examination needs to be on file in the Activities Department. This form is available at www.academyofholyangels.org on the sports and activities page under participation forms tab.  AHA requires that each student/parent fill out an emergency card providing a release for treatment by the AHA trainer and the Activities Department.

19. Mood Altering Chemicals

A. Philosophy and Purpose: The Minnesota State High School League recognized the use of mood-altering chemicals as a significant health problem for many adolescents, resulting in negative effects on behavior, learning and the total development of each individual. The misuse and abuse of mood-altering chemicals for some adolescents affect co-curricular participation and development of related skills. The misuse and abuse of family, team members or other significant persons in their lives affect others.

B. Bylaw 205: A student shall not at any time, regardless of the quantity:

(1) Use, consume, or have in possession a beverage containing alcohol; (2) Use or consume, have in possession tobacco; or (3) Use or consume, have in possession, buy, sell, or give away any other controlled substance or drug paraphernalia.The bylaw applies to the 12-month calendar year. (4) use or consume, have in possession, buy, sell or give away products containing or products used to deliver nicotine, tobacco products and other chemicals.  "Tobacco products" means: any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part or accessory of a tobacco product. (5) Use or consume, have in possession, buy sell or give away any substance or product where the intent of such use of the substance or product is to induce intoxication, excitement, or stupefaction of the central nervous system, except under the direction and supervision of a medical doctor.  Such substances or products shall include, but are not limited to, synthetic drugs, gasoline, glue, aerosol devices, bath salts, and any substances addressed by Minnesota or Federal Law.

C. Penalty:

(1) First Violation: After confirmation of the first violation, the student shall lose

eligibility for the next two [2] consecutive interscholastic contests or 14 calendar days of a

season in which the student is a participant, whichever is greater. No exception is

permitted for a student who becomes a participant in a treatment program.  

(2) Second Violation: After confirmation of the second violation, the student shall lose eligibility for the next six [6] consecutive interscholastic contests in which the student is a participant or three [3] weeks [21 calendar days], whichever is greater. No exception is permitted for a student who becomes a participant in a treatment program.

(3) Third and Subsequent Violations: After confirmation of the third or subsequent violations, the student shall lose eligibility for the next twelve [12] consecutive interscholastic contests in which the student is a participant or four [4] weeks [28 calendar days], whichever is greater. If after the third or subsequent violations, the student has been assessed to be chemically dependent and the student on her/his own volition becomes a participant in a chemical dependency program or treatment program, then the student may be certified for reinstatement in MSHSL activities after a minimum period of six (6) weeks. Such certification must be issued by the director or a counselor of a chemical dependency treatment center after successful completion of the program.

(4) Consecutive Penalties: Penalties shall be accumulative beginning with the student’s first participation in a League activity and continuing through the student’s high school career. Penalties shall be served consecutively.  Violation confirmation definition: The violation shall be confirmed when the administrator responsbible for the athletics/activities program has informed the student that the student has violated a bylaw and is now under the penalty.  The notification shall be verbal and also in writing.

(5) Counting Weeks:

(6) A student who is under the penalty for violation of a League bylaw may not join a second sport in the same season in order to fulfill the penalty.

(7) Practices, jamborees, inter-school scrimmages and previews are not interscholastic contests and may not be counted, however, the student is eligible to participate.

(8) A student who participates in both Category I and Category II activities shall serve the penalty prescribed for that violation in both Category I and Category II activities in which the student participates.

(9) Denial Disqualification: A student shall be disqualified from all interscholastic athletics for nine [9] additional weeks beyond the student’s original period of ineligibility when the student denies violation of the rule, is allowed to participate and then is subsequently found guilty of the violation.

(6)A student with an unserved chemical violation will be expected to serve the penalty in the next sport in which the student participates.  If the student chooses to join a new sport and has an unserved chemical violation, the student must serve the penalty in the new sport and also in the next season of a sport in which the student has participated during the previous year.

This policy is for all Level 1 Activities: (MSHSL Bylaw 205.00) those League-sponsored activities in which a member school has a schedule of interscholastic contests, exclusive of League-sponsored tournaments:

Level II Activities are defined as: (MSHSL bylaw 205.00) Those League-sponsored activities in which a member school does not have a schedule of interscholastic contests, exclusive of League-sponsored tournaments:

MSHSL violations must be served in both the MSHSL Level I and II Activity as well as in the student’s Holy Angels Club Activity 

The chemical health requirements above are rules of the Minnesota State High School League (MSHSL). AHA has its own chemical health policy to which student must also adhere. To see the AHA policy, go to the Chemical Health Policy chapter of the Student Policy Section of this Student and Parent Handbook. (Seethe Chemical Health Policy in the Student Policy Section of the Handbook.)

20. Non-School Sport Teams – If a student participates in a non-school sport during a Holy Angels season, priority shall be given to the AHA team. Coaches may allow exceptions for major events. 

Non-School Competition and Training for Team and Individual Sports – During the High School Season, a student may not participate as a member of a non-school team or compete as an individual competitor in the same sport.

Season defined: The high school season shall run from the first date that practice may begin through the conclusion of the state tournament in that sport. Baseball, Softball and Skiing are exceptions to this rule.

During the school year, prior to and following the high school sports season: a student may participate in contests, meets, or tournaments as an individual competitor or as a member of a non-school team provided that these activities are voluntary and not influenced or directed by a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity, or Varsity high school coaching staff.

(1) A student may not use any type of high school team uniform.

(2) A student may not receive coaching or training from a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity, or Varsity high school coaching staff in that sport. 

(3) A student may receive training through private lessons from a person who is not a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity or Varsity high school coaching staff in that sport. Personal trainers cannot coach students during practice or competition times.

(4) Fees and expenses for non-school coaching, training or private lessons must be provided by the student or the student's parent(s) or guardian(s) unless approved by the Board of Directors.

Non-School Competition and Training during Summer Vacation—The MSHSL has included a no-contact rule for coaches/students for a seven-day period surrounding the Fourth of July holiday. The 2019 dates will be July 4 to July 10. Students may participate in summer activities through training at summer camps or clinics or participation on competitive non-school teams provided that:

(1) Activities are voluntary and students are not influenced or directed to do so by a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity or Varsity high school coaching staff in that sport.

(2) Students may not use any type of high school team uniform or equipment including helmets, pads, etc. Exception: Goalie equipment and helmets (non-personal equipment) may be leased from the school (a deposit for the value of the equipment is required).

(3) A student’s fee for non-school coaching or training must be provided by a student’s parents or guardians unless approved by the Board of Directors. MSHSL schools shall have the authority to approve coaching waivers from June 1 to July 31.  Students may participate on a nonschool team and a high school team during the summer vacation period.  

A. Penalties: Students in violation of the non-school competition training rules during the high school season, during the school year prior to and following the high school season, and during the summer vacation period are subject to the following penalties:

1. First Violation: The student shall lose eligibility IN THAT SPORT for the next two consecutive interscholastic contests or two weeks, 14 calendar days, whichever is greater.

2. Second Violation: The student shall lose eligibility IN THAT SPORT for the next six consecutive interscholastic contests or three weeks, 21 calendar days, whichever is greater.

3. Third or Subsequent Violations: The student shall lose eligibility IN THAT SPORT for the next 12 consecutive interscholastic contests or four weeks, 28 calendar days, whichever is greater.

4. Applying the Penalty:

B. Special Considerations:

(1) National Teams and Olympic Development Programs: The MSHSL may permit participation by high school students on bona fide national teams or in Olympic development programs if:

            a. The program is approved and supported by the national governing body of the sport or

            if there is an Olympic development program of training and competition.

            b. A national governing body on a national level directly funds the program.

            c. A national governing body authorizes the program for athletes having potential for future national team participation. Students who are invited to participate on national teams or in Olympic development programs must contact their high school principal to obtain an application form. This must be completed at least thirty (30) days prior to participation.

(2.) Students who have completed their eligibility in a sport are exempt from the nonschool competition and training rules in that sport. All-Star rules shall apply.

21. Personal Conduct – All players represent AHA, and their conduct must reflect AHA values. Players are also expected to follow MSHSL guidelines for conduct.

22. Practice Equipment – Certain programs require practice clothes or special equipment.

23. Seasons of Participation – Students shall be eligible for participation for 6 years beginning with their initial entrance into 7th grade.

24. Team Pictures – Each team has a team picture taken during the season. These pictures can be purchased in advance. The photographer also provides a time for individual photographs. Parents and friends should feel free to take their own photographs on picture day. Team photographer: Sports Star Photography (612-824-3509)

25. Transfer Rule (MSHSL Bylaw 111.00) –

Transfer Student--A transfer student is one who discontinues enrollment and attendance in any high school, public or non-public, located in a public school district attendance area and enrolls and attends classes in any other high school.

Domestic Students

1. A transfer student is eligible for varsity competition provided the student was in good standing on the date of withdrawal from the last school the student attended and one (1) of the provisions in Section 2 (below) is met.

2. A transfer student is eligible for varsity competition if:

    A. 9th Grade Option:  the student is enrolling in 9th grade for the first time;

    B. Family Residence Change:  the student transfers from one public school district attendance area to another public school district attendance area at any time during the calendar year in which there is a change of residence and occupancy in Minnesota by the student’s parents.  If the student’s parents move from one public school district attendance area to another public school district attendance area, the student will be eligible in the new public school attendance area or a non-public school if the student transfers at the same time the student’s parents move.

        If the parents move from one public school district attendance area to another, the student shall continue to be fully eligible if the student continues enrollment in the prior school for the balance of the current marking period or for the balance of the academic school year.  If the student elects either of the current enrollment options above, the student will be fully eligible upon transfer to the new school.

B.-1 A student who elects not to transfer upon a parent’s change in residence shall continue to be eligible at the school in which the student is currently enrolled.

B.-2 If a student wants to transfer to a new school but remain eligible for AHA sports participation for one year following the transfer, the following stipulations must be met:

Tuition-paying students are extended access to the privilege of participating in the co-curricular programs offered at Academy of Holy Angels through the varsity level. 

Under Minnesota Statute 124D.03 Enrollment Options Program and the Minnesota State High School League (MSHSL) Transfer and Residence Bylaw 111.00, when a student transfers to a new high school without a change of residence by their parents, that student may participate in co-curricular programs in their previous high school if their parents elect that option, and they may retain “full eligibility for varsity competition for one (1) calendar year at the school where the student enrolled prior to the transfer after which time the student shall become fully eligible at the school to which the student has open enrolled.”

Students entering Academy of Holy Angels under this Statue and bylaw must meet all participation requirements and rules set by the MSHSL and Academy of Holy Angels.  This includes Holy Angels’ participation rules on attendance, chemical health, behavior, and academic including writing-across-the-curriculum and college portfolios.  Students participating under this rule must have earned and must continuously maintain grades of C- or better beginning from one calendar year previous to the start of the season. Full tuition, registration and activities fees for the entire school year must be paid in full prior to the start of the athletic season.

    C. Court Ordered Residence Change for Child Protection:  The student’s residence is changed pursuant to a child protection order placement in a foster home, or a juvenile court disposition order.

    D. Custody of Student:  A student of divorced parents who have joint physical custody of the student may move from one custodial parent to the other custodial parent and be fully eligible at the time of the move.  The student may utilize this provision only one time during grades 9-12 inclusive.  The new residence cannot be located in the same public school attendance area as the previous residence.

    E. Move From Out of State:  If a student’s parents move to Minnesota from a state or country outside of Minnesota and if the student moves at the same time the parent establishes a residence in a Minnesota public school district attendance area, the student shall be eligible at the first school the student attends in Minnesota.

    F. Enrollment Options Program:  A student who utilizes Minnesota Statute 124D.03 Enrollment Options Program, and transfers without a corresponding change of residence by the student’s parents shall elect one of the following:

        1) retain full eligibility for varsity competition for one (1) calendar year at the school where the student was enrolled prior to the transfer after which time the student shall become fully eligible at the school to which the student has open enrolled; or

        2) be eligible only at the non-varsity level in the school to which the student has open enrolled for one (1) calendar year.

3. If none of the provisions in Section 2 (above) are met, the student is ineligible for varsity competition for a period of one (1) calendar year beginning with the first day of attendance in the new school.

    A.    Students are immediately eligible for competition at the non-varsity level.

    B. A student may not obtain eligibility as a result of a transfer.  If at the time of transfer the student was not fully eligible in the previous school, the student shall be ineligible in the new school.  A student who was not in good standing at the time of transfer shall be ineligible until the penalty from the previous school has been served.

    C. Each time a student transfers and the conditions of the transfer do not meet any of the provisions of Section 2 (above), the student will be ineligible for varsity competition for a period of one (1) calendar year beginning with the first day of attendance at the new school.  For example, if a student while serving a one-year transfer suspension transfers to another school and none of the provisions of Section 2 (above) are met, an additional one-year suspension will be applied.  The student will begin serving the additional one-year suspension immediately following the completion of the previous one-year suspension.

The Minnesota State High School League Board of Directors has established a due process procedure for a student or parent who believes the bylaws of the League have been misinterpreted by the student’s school administrator(s) who are charged by the school to determine the student’s eligibility.  A student who represents the student’s school in competition between member schools at the varsity, junior varsity or sophomore B-squad level must be fully eligible to do so, and the student or the student’s parents who wish to contest a school’s failure to certify the eligibility of a student may do so as identified in the Fair Hearing Procedure identified at the beginning of the 300 series of bylaws in the most current League Official Handbook.

Foreign Exchange Students: Foreign exchange students shall be limited to one calendar year of high school eligibility commencing with their first day of attendance. A foreign exchange student who is enrolled in and attending a Minnesota high school will be eligible to participate in varsity competition provided that the student meets all of the conditions of MSHSL Bylaw 111.F.2.B.

Other International Students: An international student who is enrolling in and attending a Minnesota high school, and who is not under the auspices of and placed by a Council on the Standards for International Educational Travel (CSIET) listed exchange program is ineligible for varsity competition. International students shall be limited to one calendar year of B-squad or junior varsity eligibility commencing with their first day of attendance provided that the student meets all of the dollowing conditions .

The policies governing domestic transfer students, foreign exchange students and international students is further explained in the MSHSL Official Handbook under Bylaw 111.00

26. Transportation – Participants are required to ride on the bus whenever one has been scheduled for an athletic contest or activity.  They may ride home after a game with their parents. Participants may not ride home with another student or friend. It is the parents’ responsibility to inform the coach, in writing, that their son or daughter is riding home with them. Participants may ride home with another adult if they have written permission from their parent/guardian. A coach may, at times, require everyone to ride the bus home but they should let the parents know in advance.

27. Unexcused Absences – A player who has an unexcused absence from practice may not play in the next contest. Continued unexcused absences may result in removal from the team.

28. Value Statement on Athletic and Activity Specialization – The Academy of Holy Angels values a broad-based curriculum and cocurricular experience for all students. With this in mind, it is important that students do not feel the pressure to specialize in one sport or activity. Teachers, coaches, and all activity leaders should not only allow multiple cocurricular experiences, they should support such experiences. It also should be remembered that off-season activities should not be scheduled forcing a student to choose between an in-season activity and an off-season activity. It should also be noted that certain students in an activity want to specialize year-round in a particular activity. This is their right and they in turn should be respected in their choice.

29. Year-End Awards – Any student who has served MSHSL violation during the current school year will not be eligible for year-end awards such as the Athena, the STAR awards and AHA awards.

30. Tailgating Before Games – due to safety issues, tailgating will not be permitted in the parking lots surrounding AHA prior to any games.

31. Communication with Coaches - should occur face-to-face or by using the Coach's official @ahastars.org email address. 

32. Student Managers - Team managers should establish their role and duties as team manager with the head coach or moderator at the beginning of the season.

1) Service Hours
Students may use a maximum of 20 hours of team management time toward Service hours. Students may not submit these same hours for Work Study. Hours over 20 can be applied to the Work Study Program.

2) Work Study Hours
Students in the Work Study Program may use all hours worked toward work study hous if these hours are not used for Service and when approved by the coach.

33. National Anthem Policy -  It is the policy of Academy of Holy Angels that all students participating on sporting teams or activities are to stand in respect during the playing of the National Anthem.  Upon written request by the parent, alternate arrangements will be made.



6. Coaches' Responsibilities

General

The greatest responsibility a coach has is maintaining the student’s mental, physical, emotional and spiritual welfare. This responsibility includes monitoring academic and eligibility status and being competent and up-to-date in the prevention and care of athletic injuries. Having a first aid kit available at all events is required.  Coaches must teach their players to dream of high goals and respect themselves and their opponents. Motivation should be positive and communication lines should be open at all times.

A pre-season meeting should be held for athletes and parents. At this meeting team rules and objectives should be given to the athlete in both verbal and written form. A coach should also supply practice and games schedules and go over the rules of the MSHSL as it pertains to their activity. Rules given must be enforced.

Professional responsibilities must be upheld. Attending conference, regional and state association meetings are required. All coaches are asked to join the state coaches’ association, but head coaches are required to join and encouraged to be active.

Coaches must promote their team or program through local, state and college media. This promotion should also be done through school media publications, particularly the activities web page, the Daily Bulletin and school newspaper.

Coaches should be flexible, recognizing that some students live a great distance from AHA and that there may be reasons for missing practice for which an athlete should not be penalized.

A coach must remember that he/she is representing AHA at all times. Appropriate dress and conduct should be maintained. The Academy is a Christian institution, and profane language and negative motivation do not have a place in the program. Head coaches must be willing to accept responsibility for their total program and for all the coaches and parent-led activities in that program. A coach is required to take a yearly Blood Borne Pathogen Training found on mshsl.org, “Coaches Clipboard” page and stay current on MSHSL Continuing Education Requirements (CER's).

Specific

    1. Faith in Action– All coaches are responsible for participating in the Faith in Action Program.  Responsibilities include one service immersion per year for the team; facilitating prayer before every game, attending seasonal Activities Masses with the full team, and encouraging the development of values and leadership.
    2. Attendance Policy– Each coach should review the players’ attendance policy. Also remember that a player should not be penalized for an official school trip or activity. (See Attendance Policy under Student Participant Responsibilities.)
    3. Banquet and Awards Procedure– Coaches will be receiving an awards form at the end of the season. They must return the forms so that their awards can be ready for the banquet. Only Varsity athletes are allowed to earn letters. The Booster Club also provides each Varsity team with three plaques for special recognition. Arrangements for ordering State Tournament Patches must be made through the Athletic Director. The state tournament patch is available to teams or groups who place fourth or higher in state competition, and to teams winning the consolation championship
      • Post-season state tournaments –Whenever possible, teams advancing to state will be honored with a pep-fest or at convocation prior to the tournament.
      • An individual or team who places fourth or higher in state MSHSL competition will be honored with a school-wide end-of-the-day pep fest. A reception, coordinated by the Activities Department, will follow the pep fest for players, parents and staff at Holy Angels.
    4. Bulletins/Announcements/Posters– Notices of club meetings, athletic and social events, general information for the day, and specific instructions are printed in the Daily Bulletin. The Daily Bulletin is read daily during homeroom and posted throughout the school. Students will be held responsible for knowing this information. Students and/or team parents responsible for putting notices in this bulletin must have notices signed by an advisor/coach and brought to the Activities Office by noon of the day preceding the notice. The public address system is used for updates the first two minutes of periods 4 and 6 and in emergency situations.

      Any sports teams or co-curricular activities groups or individuals wishing to hang posters/ signs in the school must have the approval and signature of the Activities Department. Any other group or individual must have the approval and signature of the Assistant Principal.

      Posters, signs and flyers cannot exceed 8 x 11 inches and may only be hung on designated bulletin boards or corkboard strips. They cannot be taped to windows, walls or doors. They must be removed the day after the event. Non-school announcements cannot be posted. All locker posters are removed on Fridays.
    5. Bussing– At the beginning of the season, each coach receives a composite list of bus departure and dismissal times. Coaches can confirm or change the bussing time by contacting the Athletic Department at 612-798-2634 or 612-798-2635. To change an early dismissal time you must call the Activities Director. ALL BUSSING ADDITIONS, CHANGES, OR CANCELLATIONS ARE TO BE MADE THROUGH ATHLETIC DEPARTMENT.
    6. Communication– Items such as playing time, positions on a team and the individual’s role on a team should be communicated with the students throughout the season. Team newsletters or written communication to parents/players are encouraged.
    7. Eligibility and Medical Forms– No athlete is allowed to start practice without a current MSHSL Eligibility/Health form, a current physical examination form, a liability waiver and a Permission for Emergency Treatment form on file with the Athletics Office. An activity fee must also be paid at the time paperwork is submitted to the Activities Office for a student to be eligible to start a sport (tryouts/practice). An accurate roster must be on file in the Athletic Offices a week before the first contest.
    8. End-of-Season Statistics– The head coaches’ responsibilities will not be considered completed until coaches give the end-of-season statistics sheet to the Athletic Director.
    9. Equipment and Uniforms– Coaches distribute and manage equipment. Coaches are responsible for collecting uniforms and equipment from student athletes who drop from a team before the seasons end; coaches are also responsible for reporting this to the Athletic Office. At the end of the season, coaches collect all the equipment and give the Athletic Director a list of equipment not returned. Head coaches should inventory all equipment in their sport and meet with the Athletic Director to order next year’s equipment. This should be done immediately following the season. Students will not be eligible to try out for and receive uniforms for the upcoming season until all uniforms and equipment from the prior season have been returned.
    10. Academyof Holy Angels Fund-Raising for Co-Curricular Groups Procedures and Guidelines– Fund-raising activities of co-curricular groups or teams are coordinated through the Development Office to ensure that all fund-raising activities of Holy Angels are consistent with the mission and strategies of the school and to avoid conflicts with other fund-raising programs.

      Guidelines:

      (1) Each team or co-curricular group may select one fund-raising activity or event for the season. The type of activity must be approved initially by the Athletic Director with final review and approval by the Development Department.

       (2) The sale of items should occur off-campus and outside the school day.  

       (3) Students are not required to participate in a fund-raising activity. However, if the student chooses not to participate in the fund-raising activity, the team can require a set fee be paid to cover the costs of the activity.

      (4) Selling advertising is forbidden without the express permission of the Development Department and the Athletic Director.

      (5) What you can raise money for: Proceeds are to be used to fund enhancements for the program which cannot be directly funded by the Holy Angels activity budget. This may include the purchase or repair of equipment, uniforms, transportation for in-season activities, and expenses associated with an approved trip.

      (6) All expenditures for student activities must be approved in advance by the Athletic Director.

      (7) What you cannot raise money for: fund-raising proceeds will not be used to fund camps or clinics for individuals.

      (8) Proceeds of a fund-raising effort may be designated to benefit the specific group of students who participated in the fund-raiser.

      (9) All funds in student activity accounts must be spent in support of that activity during the MSHSL season.

      (10) The school will not pay to cover a student’s fund-raising goals for an activity.

      Procedures

      (1) Requests for approval of fund-raising activities should be submitted at least one month in advance of the initiation of any fund-raising activity. Contact the Athletic Director to obtain a form.

      (2) Coaches and moderators will submit requests for the Athletic Director for review of the  activity as it relates to the particular co-curricular program. If approved, the Athletic Director will submit the request to the Development Department for approval as well.

    11. Head Coaches – Head coaches must be willing to accept responsibility for their total program and for all the coaches in that program. Coaches must submit the names of all volunteers who plan to assist with the program to the Athletic Office prior to the start of the season. No volunteer will be allowed to assist with a program until a background check and virtus training has been completed and approved.

 

    1. Lettering Policy/Captain Selection – At the beginning of the season a coach should hand out, in writing, the procedure that will be used for lettering. Junior varisty, B-squad, and ninth-grade level participants cannot letter; rather, they receive a Certificate of Participation.  Also hand out the procedure used at the end of the season for selecting a captain.

 

    1. Professional Organization – Every head coach is required to belong to the Minnesota State Coaches Association and also to their sport activity association. These organizations conduct clinics and all-star games, and coaches must be members for their athletes to participate. Assistant coaches are encouraged, but not required, to join the coaches association.

 

    1. Removal of a Player – Due process is available to a player removed from a team. This can be done through the Athletic Director or by special request with the President/Principal.

 

    1. Reporting Scores – Varsity coaches are responsible for reporting their results for all home contests to the MSHSL Web site and Max Preps at 1-800-329-7324. Feature stories and information can still be submitted to our local newspapers by calling:

Star Tribune (612) 673-4451 – Can be done through your hub page

St. Paul Pioneer Press (651) 228-5598 

Sun Current Paper (952) 392-6869 (Chris Chesky)

The Catholic Spirit (651) 291-4455 (Maria Wiering)

Carolyn Arnebeck will serve as AHA Activities Communication liaison 612-798-2635

  1. Rosters – All coaches/moderators/advisors must coordinate the deadlines for turning in their rosters with the Athletic Department. It is the Coach's responsibility to enter or make roster changes on the MSHSL website.
  2. Team Apparel and Use of the School Name and Logo– All team clothing must receive approval from the Activities Director or the representative selected by the AD to monitor team apparel. In a number of instances, the school’s name and trademarks have been used without school authorization or apparel, and with slogans, that are inappropriate to the mission of the school. Please remember that the name ACADEMY OF HOLY ANGELS, AHA, and design, STARDOME and design, STARS and design, STARS SPIRIT and design, and team names and logos are trademarks of the Academy of Holy Angels. These may not be used without prior written consent of the school’s Spirit or from the Activities Office. They will answer any preliminary questions you may have regarding the use of school trademarks. Your completed request must include an artwork sample of your design to receive approval. This applies to all clothing and printed materials.

     

  3. Team Kick-off/Registration Night– This event will be scheduled prior to the start of each   season and will include:
    1. Introduction of team coaches and captains
    2. General session and review of policies
    3. Registration materials and sport-specific information will be available.
  4. Team Meetings– A team meeting must be held prior to the beginning of the competitive season for   each sports program. This meeting will include the following:

    A. Introduce coaching staff, captains, and team parents

    B. Welcome freshman players and transfer players

    C. Give an overview of the program and the upcoming season

    D. Discuss playing philosophy and playing time

    E. Explain team rules regarding chemical use and good citizenship

    F. Explain attendance policy: excused and unexcused absences

    G. Discuss varsity lettering policy

    H. Discuss team captain(s) selection process

    I. Distribute game/bus schedule. Discuss bus rules

    J. Explain conflict resolution process

    K. Discuss eligibility

  5.  When School is Closed Because of Weather, no meeting, practice, or scheduled event shall be allowed.
  6. Notify Me–to be notified of any changes to events/time/locations go to: www.trimetro.org. Click on: Holy Angels and the Notify Me icon and follow the prompts.
  7. Communication with Student Athletes - should occur face-to-face with another coach present or using the official @ahastars.org email address. Coaches should not be texting students directly.


7. Parent Responsibilities

Parents are expected to encourage their sons or daughters to perform to the best of their ability both athletically and academically. They should be a source of support for the student and the program in which they are participating. Parents should encourage their children to address issues directly with their Coach.

Parents are role models for students and representatives of AHA. As such, they are expected to exemplify good attitudes by treating all players, coaches, fans, officials and other parents with respect and dignity. Parents must insist that students abide by rules established by the Academy, the coach, and the MSHSL.

Parents should be positive in support of their own team and recognize the achievements of the opposing team. Vulgar or denigrating remarks are never appropriate.

Parents should allow their students to enjoy the benefits of competition, remembering that not everyone can be the star, be on the first team, or have equal playing time.

Keep winning and losing in perspective. Cocurricular activities are primarily designed for students to learn and have fun. Participants who do their best are to be commended even if their best isn’t good enough to win.

    1. Notify Me--to be notified of any changes to events/time/locations go to: www.trimetro.org. Click on Holy Angels and the Notify Me icon and follow the prompts.
    2. Facilities Use – Any use of the Commons/Annex or Kitchen facilities for team meetings, dinners, or banquets must be scheduled three weeks prior to the date of the activity. (Refer to the Student Handbook). Use of any other AHA building facilities must be scheduled 2 weeks prior to the date of the activity. To ensure proper facilities use and security, the Academy will firmly adhere to these deadlines. All building use is scheduled through Carolyn Arnebeck at (612) 798-2635 or carnebeck@ahastars.org. 
    3. Conflict Resolution– Procedure for Handling Activities/Athletic Complaints: In order to allow an expression of differences that may occur in athletics, a procedure has been developed for establishing a line of communication between school, parent/ guardian, students, and coaches. This procedure should follow an orderly process.
      • No conflict between a parent/guardian, student, official or coach should be addressed during or immediately following a game. The game sites, practice field, lobby or locker room is not an appropriate place to handle conflict. Coaches are not to meet or deal with conflict at these times or places. Most conflicts are better resolved with an appropriate cooling down period. The “24-hour rule” is a good rule of thumb.
      • If the issue is related to a student – coach issue, the following steps should be taken in order for the conflict to be resolved.
        • Step One:  Student meets directly with coach to express concern.  This would mean the coach on the most local level first (position coach or grade level coach).
        • Step Two:  If resolution does not occur, the student then meets with the Head Coach of the program and the local coach.
        • Step Three:  If resolution does not occur, the student, the student’s parents, and the Head Coach of the program meet.
        • Step Four:  Student, parents, Head Coach, AD meet to resolve issue.
      • If the issue is not related to unethical behavior or unprofessional behavior and is unrelated to a concern about the student-athlete, the coach should be contacted directly by the concerned party.


Group Conflict

      Group meetings will be a rare exception. Issues at Holy Angels are best settled when individuals take responsibility for their concerns and have respectful and civil conversations face-to-face on an individual basis. In the rare case that a group meeting would occur, no parent/guardian shall meet at AHA to discuss team problems without representatives from AHA to include the Activities Director or coach. At group meetings, individuals must speak for and represent themselves, not other individuals or groups. Individual meetings are preferred.

 

    1. Discussions related to playing time-- On the varsity level, decisions regarded to playing time will be decided by the Head Coach in consultation with his staff.  As the professional hired to perform this role, only he/she is capable of making this judgment.  For this reason, the AD and other administrators as well as the Head Coach of the Varsity Team will not engage in discussions on this issue.  Student-athletes, however, are permitted to set up appointments outside of practice times to discuss their position on the team and to receive feedback in regard to their current status. 

 

      On lower levels of play (Freshman, B, JV), coaches will follow school and team policies related to playing time.  If a participant feels the rules established by the school and coach about the issue on their level are not being followed, they may request to speak to the coach.
    1. Team Parents – Team parents work very closely with the coaching staff, the parents of team members, and Doris Rothstein, Team Parent Coordinator. Varsity team parents are selected in June, prior to the start of the new school year. Team parents are not necessarily the parents of Team Captains and all parents are encouraged to volunteer. Once tryouts have been completed and team rosters set, volunteers are requested by the Varsity team parents for Junior Varsity, B-Squad and Freshman team parents. Varsity team parents coordinate team sweatshirts, the year-end banquet and in general assist the Head Coach and other team parents within their program. Team parents do not deal with conflict resolution. This is the responsibility of the Athletic Director. Team parents are requested to help foster a positive spirit of support and to model the ideal of the AHA Way.

 

      As persons playing a leadership role on behalf of the Academy of Holy Angels, all Team Parents are expected to serve as examples to other parents in their programs in living out the mission of the school, to follow proper protocol and procedures, and to work cooperatively with the coach and administration of the school

 

 



8. Concussion Response Procedures

(How Holy Angels responds when a student sustains a concussion) 

When a student sustains a concussion, there are a series of steps that all members of the Concussion Team (student, parent, teacher, nurse, athletic trainer, and guidance counselor) must perform in order to help the child to recover from his or her injury.  Communication is the key in helping the child through this process.

  1. When a concussion is suspected:
    1. If the athletic trainer indicates that the student may have a concussion, the parent should make an appointment with a physician right away. 
    2. If the concussion is not Holy Angels Activities related, and the student has not been seen by the trainer, directives from a doctor are required to attain any accommodations from the school.  
    3.  The parent should go to the school website www.academyofholyangels.org  >  Academics > Guidance and Counseling and print out the Generic Release Form so that the school may speak directly to a physician.  The release needs to be signed by a parent and be on file at both the doctor’s office and at the school.
    4.  After the student has been diagnosed by the physician, the parent should bring in or fax the directive from the doctor regarding accommodations that are needed.

After the student has a diagnosis of a concussion, the following protocol will be followed in the absence of, or in addition to, directives from a doctor.

Phase 1:

  1.  The student will be expected to stay home with complete rest for the first two days following a concussion (If a concussion happens on a weekend, those days will be considered).  Complete rest includes no computer, reading, television, work at outside jobs, participation in any physical activities, or other brain stimulation.
  2. On day three, the guidance counselor will request of teachers that all non-essential assignments be eliminated from the course load for 7 days (including the 2 days missed). 

Phase 2:

  1.  Students are not allowed to participate in physical education and will be excused from the make-up writing assignment of PE for those 7 days.
  2. When students require accommodations beyond 7 days, they may be asked to drop physical education from their schedule.
  3.  The student should report to the nurse each day to keep him/her informed of headaches, future doctor’s appointments, etc.

Phase 3:

  1. The student fully integrates back into school.
  2. Students will have two weeks, following the week of rest, to make up essential work. 
  3. Guidance may move the student into a Response to Intervention study hall to help the student get back on track.


9. Conference, Regional Affiliation

Holy Angels is a member of the Tri Metro Conference of the Minnesota State High School League (MSHSL). This conference provides excellent competition and participation opportunities. About 80 percent of the regular season competitions are with Tri Metro Conference Schools.

Holy Angels is in MSHSL Administrative Region 3AA.

Addresses to Tri Metro Conference Schools

Brooklyn Center High School                                            
6500 Humboldt Ave North                                                     
Brooklyn Center, Minnesota 55430                                      
763-561-2120                                                                        

Columbia Heights High School
1400 49th Ave NE
Columbia Heights, MN   55421-199
763-528-4413

Concordia Academy - Roseville
2400 North Dale
Roseville, MN   55113
651-484-8429

DeLaSalle High School
One DeLaSalle Drive
Minneapolis, MN   55401-1500
612-676-7600 

Fridley High School
6000 West Moore Lake Drive
Fridley, MN   55432-5699
763-502-5600 

St. Agnes High School
530 Lafond Avenue
St. Paul, MN   55103-1693
651-925-8700 

St. Anthony Village High School
3303 33rd Ave NE
St. Anthony Village, MN   55418
612-706-1100

St. Croix Lutheran
1200 Oakdale Ave
West St. Paul, MN 55118
651-455-1521

Visitation High School 
2455 Visitation Drive
Mendota Heights, MN 55120
651-683-700 

MSHSL ASSIGNMENTS

Sport                      

Number of Classes      

AHA's Class       

Section    

Baseball

4

AAA

3

Boys Basketball

4

AAA

3

Girls Basketball

4

AAA

3

Cross Country

2

AA

3

Dance Team

3

AA

1

Football

6

AAAA

5

Boys and Girls Golf

2

AA

4

Girls Gymnastics

2

A

4

Boys Hockey

2

AA

6

Girls Hockey

2

A

5

Boys Lacrosse

1

A

6

Girls Lacrosse

1

A

6

Nordic Ski

1

A

2

One Act Play

2

AA

6

Boys Soccer

2

A

3

Girls Soccer

2

A

3

Softball

4

AAA

3

Speech

2

AA

6

Boys Tennis

2

A

4

Girls Tennis

2

AA

6

Track and Field

2

AA

3

Volleyball

3

AA

4

Alpine Ski

1

A

4

Girls Swim/Dive

2

A

2

Boys Dive

2

A

4

(Updated by Activities Department Aug 2015, 7-18-18 cd)



3. Technology Handbook

Acceptable Use Policy

1. Overview
1.1 The Power of Technology
2. Purpose
3. Scope and Policy Change
3.1 Scope
3.2 Consistency with other school policies
3.3 Implementation, Policy Review
4. Policy
4.1  General Use and Ownership
4.1.1 Security and Proprietary Information
4.2 Student Device
4.2.1 Excessive or Repeated Damage
4.3 Bags/Backpacks and the Computer Case
4.4 Camera/Video/Audio Recording Guidelines
4.5 Cellular phones
4.6 Other devices and Electronic Media
4.7 Lost, Stolen, or Damaged Computers and Equipment
4.7.1 Reporting Procedure
4.8 Email and Communication Activities
4.8.1 Social Media and Blogging
4.9 Unacceptable Use
5. Policy Compliance
5.1 Compliance Measurement
5.2 Exceptions
5.3 Non-Compliance
5.4 Consequences
6. Student Technology Resources
6.1 Printing and photocopying
6.2 Tech Support
7. Privacy, Liability, and Parent Responsibility
7.1 Limited Expectation of Privacy
7.2 Limitation on School Liability
7.3 Parent Responsibility
8. Related Standards, Policies and Processes
9. Definitions and Terms
10. Revision History 
11. Acceptance and Acknowledgemen

1. Overview

Academy of Holy Angels (AHA) Technology Department’s intentions for publishing a Technology Acceptable Use Policy (AUP) are not to impose restrictions that are contrary to AHA’s established culture of openness, trust and integrity or its stated educational mission, goals, or objectives. AHA Technology Department is committed to protecting AHA's students and the school from illegal or damaging actions by individuals, either knowingly or unknowingly. Internet/Intranet/Extranet-related systems, including but not limited to computer equipment, software, operating systems, storage media, network accounts providing electronic mail, WWW browsing and applications, and FTP, are the property of AHA. These systems are to be used for educational or business purposes in serving the interests of the students, school, and of our families, clients and customers in the course of normal operations. Please review Human Resources policies for further details. Effective security is a team effort involving the participation and support of every AHA student, employee and affiliate who deal with information and/or information systems. The use of AHA computer system and access to the Internet is a privilege, not a right. It is the responsibility of every computer user to know these guidelines, and to conduct their activities accordingly.

1.1 The Power of Technology 

Users are reminded that technology can be a powerful tool. While it can open a window to the world and act as a catalyst for human creativity, communication and 21st century skills, it can also be a distraction if not used mindfully.  Parents and students should discuss guidelines for computer and internet use at home and students should strive to use the technology at their disposal responsibly.  The Academy of Holy Angels mission includes educating students to excel intellectually and lead responsibly.  Users are encouraged to exercise self-control, practice effective time management, discern the advantages and disadvantages of multi-tasking, use caution when social networking and intentionally monitor their own temptation to use technology as a distraction.  

2. Purpose

The purpose of this policy is to detail the acceptable use of computer equipment and Technology at AHA. These rules are in place to protect the students, employees, AHA and its property. Not following this policy can, at a minimum, cause students to not be properly equipped for class or worse, possibly expose AHA to risks including virus attacks, compromise of network systems and services, and legal issues.

3. Scope and Policy change

3.1 Scope

This policy applies to the use of information, electronic and computing devices, audio-visual, portable devices and network and server  resources to conduct AHA business or interact with internal networks and business systems, whether owned or leased by AHA, the employee, or a third party. All users at AHA and its subsidiaries are responsible for exercising good judgment regarding appropriate use of information, electronic devices, and network and server resources in accordance with AHA policies, standards, and local laws and regulation. Exceptions to this policy are documented in section 5.2

This policy applies to all technology users at AHA. This policy applies to all equipment, software, or digital services or resources that are owned, leased, or provided by AHA.

3.2 Consistency with Other School Policies

Use of Academy of Holy Angel’s Technology, including computers, systems, networking, and the Internet shall be consistent with other school policies and the mission of the school, including the policies on academic honesty, respect, harassment and theft. This Technology Acceptable Use Policy also applies to internet postings done outside of AHA computer and network. We teach our students that the Internet is a public forum. As set forth in AHA's Code of Conduct, student conduct on and off campus needs to be in line with the Holy Angels code of conduct and the rules of the Minnesota State High School League. These rules apply not only to the school day, the school hours, and the school campus, they apply daily, on or off campus. Holy Angels retains the right to discipline its students according to our policies and guidelines based upon a student's own internet postings or any internet posting that demonstrates a violation of this Policy, the AHA Code of Conduct or any AHA policy or State High School League policy. We urge users to use caution and compassion in determining the messages and pictures that they post to the Internet about themselves and others.

3.3 Implementation, Policy Review

A. AHA’s Technology policies and procedures are available for review by all parents, guardians, staff and members of the AHA community.

B. Because of the rapid rate of change in technology, the administration shall conduct an annual review of the policy and recommend changes as necessary.

4. Policy

4.1 General Use and Ownership

4.1.1 Security and Proprietary Information

4.2 Student Device

 4.2.1 Excessive or repeated Major damage

The school-issued device needs to be kept in good working order and condition. While normal wear and tear is expected, any excessive or repeated major damage will be charged to the family. Negligence is not excused. Damage should be reported to the helpdesk immediately. Major damage includes but is not limited to: drops which result in a shattered screen, broken body, or  other cracked components, spills which can damage motherboard, keyboard or screen.  Families do not pay for the first incident, but will be notified via email when any major damage occurs. On the second incident, families will be notified and charged a $25 fee to their tuition account.  This resets each school year.  Fees may increase for repetitive or excessive damage.

4.3 Bags/Backpacks and the Computer Case

4.4 Camera/Video/Audio Recording Guidelines

4.5 Cellular phones

4.6   Other devices and Electronic Media 

4.7 Lost, Stolen, or Damaged Computers and Equipment

4.7.1 Reporting Procedure  

4.8 Email and Communication Activities

All AHA students and staff are issued a unique school e-mail account.  The purpose of the account is to better connect students and their teachers and to give users the necessary tools to conduct school business.  The expectation is that users will use this account for academic and business purposes. Email may also be used for communication for educational purposes.  Messages from the Main Office, the College and Career Center, and the Technology Office will be distributed through the email system during the school day. AHA will exercise its right to archive, inspect, and monitor email as it deems fit. When using school resources, such as email, to access the Internet, users must realize they represent AHA. Users should treat any electronic communications as formal communications, since they may be permanently stored at the server side, even if deleted from the user’s account/inbox or computer, and because these communications are not protected from discovery in litigation.

The following are prohibited:

4.8.1 Social Media and Blogging

4.9 Unacceptable Use

The following activities are prohibited.

Under no circumstances is an AHA technology user authorized to engage in any activity that is illegal under local, state, federal or international law while utilizing AHA-owned resources.

The list below is by no means exhaustive, but attempts to provide a framework for activities that fall into the category of unacceptable use.

5. Policy Compliance

5.1 Compliance Measurement

AHA Technology Department will verify compliance to this policy through various methods, including but not limited to, business tool reports, internal and external audits, and feedback to the policy owner.

5.2 Exceptions

Any exception to the policy must be approved by AHA Technology Department and/or AHA Administration in advance.

5.3 Non-Compliance

Any user found to have violated this policy may be subject to disciplinary action, up to and including suspension, expulsion or termination.  Depending on the nature and degree of the violation and the number of previous violations, unacceptable use of the school Technology systems or the Internet may result in one or more of the following consequences: cancellation of use or access privileges; removal or equipment from the user’s possession; payment for damages and repairs; discipline under other appropriate school policies, including suspension, expulsion or termination.

If a user inadvertently accesses unacceptable materials or an unacceptable Internet site, the user shall immediately exit that site and disclose the action to an appropriate school official. This disclosure may serve as a defense against an allegation that the user has intentionally violated this policy

The school’s supervisory personnel have the right to curtail or terminate usage in any given situation at their discretion.

5.4 Consequences 

6. Student Technology Resources

6.1 Printing and photocopying

6.2 Tech Support

7. Privacy, Liability, and Parent Responsibility

7.1 Limited Expectation of Privacy

7.2 Limitation on School Liability

Use of AHA’s computer system and network are at the user’s own risk. The system is provided on an “as is, as available” basis. The school will not be responsible for any damage users may suffer including, but not limited to, loss, damage or unavailability of data stored on school tapes, hard drives, or servers (third party or AHA owned), or for delays, changes, or quality of service of information or materials, regardless of the cause. The school is not responsible for the accuracy or quality of any advice or information obtained through or stored in school Technology systems. The school will not be responsible for financial obligations arising through unauthorized use of the school Technology systems or the Internet.

7.3 Parent Responsibility

Outside of school, parents bear responsibility for proper guidance of Technology and Internet use as they exercise with information sources such as television, telephones, radio, movies and other possibly offensive media. If the student is accessing the school system from home or another remote location, parents are responsible for monitoring their student’s use of the AHA computers, computer system and of the Internet.

8. Related Standards, Policies and Processes

9. Definitions and Terms

Definition and specific computer security terms can be found in the SANS Glossary located at: https://www.sans.org/security-resources/glossary-of-terms/

10. Revision History

1/22/15 lj, 7/16/15 ga, 1/28/16 ga/lj, 2/1/18 ga

11. Acceptance and Acknowledgement

By signing the tuition contract and/or employment agreement, users agree to the terms of this policy.

 

 (updated 6-27-18 cd)



Cyberbullying Policy

All forms of bullying are against AHA policy. Cyberbullying is the misuse of technology that causes substantial disruption of the learning environment. It includes, but is not limited to, teasing, intimidation, defaming, threatening, or terrorizing another student, teacher, administrator, volunteer, contractor, or other employee of the school by sending or posting e-mail messages, instant messages, text messages, digital pictures or images, or Web site posting, including blogs. Misuse of technology may constitute an act of bullying regardless of whether such acts are committed on or off school property and/or with or without the use of school resources.

Consequences may include, but are not limited to: serious warning, loss of technology privileges, suspension, and even expulsion.  Cyberbullying may also result in criminal prosecution or civil action.

Substantial Disruption of the Learning Environment

Substantial Disruption of the Learning Environment as the result of cyberbullying off campus “means without limitation that any one or more of the following occur as a result of the bullying (AR Legislature, Public Act 115). 

  1. Necessary cessation of instruction or educational activities;
  2. Inability of students or educational staff to focus on learning or function as an education unit because of hostile environment;
  3. Severe or repetitive disciplinary measures are needed in the classroom or during education al activities; or
  4. Exhibition of other behavior by students or educational staff that substantially interfere with the learning environment.

Examples of cyberbullying

Cyberbullying can take many different forms. These are some examples:

Any form of Cyberbullying can be a violation of the Student Code of Conduct and disciplined accordingly. See the Disciplinary Action Options section in the Discipline and Codes of Conduct area of the Student Policy Handbook.

(Adopted 1/26/09 ; updated mn 6/14/11, updated 12/17/19 ga)



Internet Safety Policy

The Academy of Holy Angels’ (hereinafter “school”) Internet Safety Policy represents a good faith effort to promote the safe, ethical, responsible, and legal use of the Internet, support the effective use of the Internet for educational purposes, protect students against potential dangers in their use of the Internet, and ensure accountability.

It is the policy of the School to:

  1. Prevent access by minors to inappropriate matter on the Internet;
  2. Ensure the safety and security of minors when using electronic mail, chat rooms and other forms of direct electronic communications;
  3. Prevent the unauthorized access, including so-called “hacking,” and other unlawful activities by minors online;
  4. Prevent the unauthorized disclosure, use, and dissemination of personal information regarding minors; 
  5. Implement measures restricting minors’ access to materials harmful to them; and
  6. Comply with the Children’s Internet Protection Act [Pub. L. No. 106-554 and 47 USC 254(h)].

Inappropriate Material

To the extent practical, technology protection measures (or “Internet filters”) shall be used to block or filter Internet, or other forms of electronic communications, access to inappropriate information.

Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors.

Subject to staff supervision, technology protection measures may be disabled for adults or, in the case of minors, minimized only for bona fide research or other lawful purposes. 

Inappropriate Network Usage

To the extent practical, steps shall be taken to promote the safety and security of users of the School’s online computer network when using electronic mail, chat rooms, instant messaging, and other forms of direct electronic communications.

Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes: (a) unauthorized access, including so-called ‘hacking,’ and other unlawful activities; and (b) unauthorized disclosure, use, and dissemination of personal identification information regarding minors.

Education, Supervision and Monitoring

It shall be the responsibility of all members of the School staff to educate, supervise and monitor appropriate usage of the online computer network and access to the Internet in accordance with this policy, the Children’s Internet Protection Act, the Neighborhood Children’s Internet Protection Act, and the Protecting Children in the 21st Century Act.

The School will implement the use of a Technology Protection Measure, or filter, to protect against access to visual depictions that are obscene, child pornography, and materials that are harmful to minors, as defined by the Children's Internet Protection Act. The filter may also be configured to protect against access to other material considered inappropriate for students to access.  Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of Director of Technology or designated representatives.

The Director of Technology or designated representatives will provide training for ALL students who use the School’s Internet facilities. The training provided will be designed to promote the School’s commitment to:

a. The standards and acceptable use of Internet services;

b. Student safety with regard to:

  1. Safety on the Internet;
  2. Appropriate behavior while on online, on social networking Web sites, and in chat rooms; and
  3. Cyberbullying awareness and response; 

c.     Age appropriate materials will be made available for use across grade levels;

d.    Training on online safety issues and materials implementation will be made available for administration, staff and parent; and      

e.     Compliance with the E-rate requirements of the Children’s Internet Protection Act (“CIPA”). 

The School will implement procedures to supervise and monitor student use of the Internet through staff supervision and technical monitoring. Student use of the network will be supervised by staff in a manner that is appropriate to the age of the students and circumstances of use.

Record Retention

School will retain Internet Safety Policy documentation — including both the Policy itself and the adoption records — for a period of five years after the end of the funding year that relied on that Policy.

Although five years is the standard record retention rule, the FCC notes that this may mean the retention of Policy documentation for far longer than five years.  If, for example, a Policy adopted in 2005 was used as the basis for a Form 486 certification for 2011-2012, the documentation must be retained until at least June 30, 2017.  Special dispensation on record retention is provided for applicants who had adopted their policies prior to August 2004, the date the FCC initially established the five-year retention rule.

Adoption

CIPA Requires a local public notice and a hearing or meeting to address any newly adopted Internet safety policies pursuant to CIPA. This requirement only applies to an entity that has no previous Internet Safety Policy or did not provide public notice and a hearing or meeting when it adopted its Internet Safety Policy.

This Internet Safety Policy was adopted by the Board of Directors at a public meeting, following normal public notice, on February, 28, 2015


CIPA glossary of terms:

Child Pornography: Any visual depiction, including any photograph, film, video, picture, or computer or computer-generated image or picture, whether made or produced by electronic, mechanical, or other means, of sexually explicit conduct, where— the production of such visual depiction involves the use of a minor engaging in sexually explicit conduct; such visual depiction is a digital image, computer image, or computer-generated image that is, or is indistinguishable from, that of a minor engaging in sexually explicit conduct; or such visual depiction has been created, adapted, or modified to appear that an identifiable minor is engaging in sexually explicit conduct.

Harmful To Minors: Any picture, image, graphic image file, or other visual depiction that: 1. Taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; 2. Depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and 3. Taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.  (Secs. 1703(b)(2), 20 U.S.C. sec 3601(a)(5)(F) as added by CIPA sec 1711, 20 U.S.C. sec 9134(b)(f )(7)(B) as added by CIPA sec 1712(a), and 147 U.S.C. sec. 254(h)(c)(G) as added by CIPA sec. 1721(a)).

Inappropriate Matter:  A determination regarding what matter is inappropriate for minors shall be made by the school board, local educational agency, library, or other United States authority responsible for making the determination. No agency or instrumentality of the Government may, 1. Establish criteria for making such determination; 2. Review agency determination made by the certifying school, school board, local educational agency, library, or other authority; or 3. Consider the criteria employed by the certifying school, school board, educational agency, library, or other authority in the administration of subsection 47 U.S.C. § 254(h)(1)(B).

Minor:  Any individual who has not attained the age of 17 years.

Obscene: CIPA refers to existing federal law to define obscenity (18 U.S.C. Section 1460). Federal law does not define obscenity there, however. In the absence of a statutory definition, the courts will likely apply the Miller obscenity test, (Miller v. California, 413 U.S. 15, 25 [1973]), which leaves the definition of obscenity to state law.

Sexual Act: The 1. Contact between the penis and the vulva or the penis and the anus, and for purposes of this subparagraph contact involving the penis occurs upon penetration, however slight; 2. Contact between the mouth and the penis, the mouth and the vulva, or the mouth and the anus; 3. The penetration, however slight, of the anal or genital opening of another by a hand or finger or by any object, with an intent to abuse, humiliate, harass, degrade, or arouse or gratify the sexual desire of any person; or 4. The intentional touching, not through the clothing, of the genitalia of another person who has not attained the age of 16 years with an intent to abuse, humiliate, harass, degrade, or arouse or gratify the sexual desire of any person;

Sexual Contact:  The intentional touching, either directly or through the clothing, of the genitalia, anus, groin, breast, inner thigh, or buttocks of any person with an intent to abuse, humiliate, harass, degrade, or arouse or gratify the sexual desire of any person;

Technology Protection Measures:  A specific technology that blocks or filters Internet access to visual depictions that are: 1. Obscene, 2. Child Pornography, or 3. Harmful to minors. 

 



Mobile Device Policy

Overview

This is the Academy of Holy Angels policy for all mobile computing and electronic devices.  See the Technology Handbook for other details.

Email and Cloud Services 

When you add your AHA google account to a mobile device, you are agreeing to the following:

 



Password Policy

1. Overview

Passwords are an important aspect of computer security.  A poorly chosen password may result in unauthorized access and/or exploitation of Academy of Holy Angels (AHA) resources.  All users, including students, staff, contractors and vendors with access to AHA systems, are responsible for taking the appropriate steps, as outlined below, to select and secure their passwords. 

2. Purpose

The purpose of this policy is to establish a standard for creation of strong passwords, the protection of those passwords, and the frequency of change.

3. Scope

The scope of this policy includes all students and personnel who have or are responsible for an account (or any form of access that supports or requires a password) on any system that resides at any AHA facility, has access to the AHA network, or stores any nonpublic AHA information. It applies to employees, contractors, consultants, temporary and other workers at AHA, including all personnel affiliated with third parties. This guideline applies to all passwords including but not limited to user-level accounts, system-level accounts, web accounts, e-mail accounts, screen saver protection, and network logins.

4. Policy

4.1         Password Creation

4.1.1 All user-level and system-level passwords must conform to the Password Construction Guidelines in section 6.

4.1.2 Users must not use the same password for AHA accounts as for other non-AHA access (for example, personal email or social media accounts).

4.1.3 Where possible, users must not use the same password for various AHA access needs.

4.1.4 User accounts that have system-level privileges granted through group memberships or programs must have a unique password from all other accounts held by that user to access system-level privileges.

4.2         Password Change

4.2.1 All system-level passwords (for example, Administrator) should be changed at least every six months.

4.2.2 All user-level passwords (for example, email, web, desktop computer) should be changed at least every six months.

4.2.3 Password cracking or guessing may be performed on a periodic or random basis by the AHA Technology Department or its delegates. If a password is guessed or cracked during one of these scans, the user will be required to change it to be in compliance with the Password Construction Guidelines in section 6.

4.3        Password Protection

4.3.1 Passwords should not be shared with anyone. All passwords are to be treated as sensitive, Confidential AHA information.

4.3.2 Passwords must not be inserted into email messages or other forms of electronic communication without proper AHA Technology Department approved encryption.

4.3.3 Passwords must not be revealed over the phone to anyone. 

4.3.4 Do not reveal a password on questionnaires or security forms. 

4.3.5 Do not hint at the format of a password (for example, "my family name").

4.3.6 Do not share AHA passwords with anyone, including administrative assistants, secretaries, managers, co-workers while on vacation.

4.3.7 Do not store passwords in a file on a computer system or mobile devices (phone, tablet) without proper AHA Technology Department approved encryption.

4.3.8 Do not use the "Remember Password" feature of applications (for example, web browsers).

4.3.9 Any user suspecting that his/her password may have been compromised must report the incident to AHA Technology Department immediately and change all passwords.

4.4Use of Passwords and Passphrases

Passphrases are generally used for public/private key authentication. A public/private key system defines a mathematical relationship between the public key that is known by all, and the private key, that is known only to the user. Without the passphrase to "unlock" the private key, the user cannot gain access. 

Passphrases are not the same as passwords. A passphrase is a longer version of a password and is, therefore, more secure. A passphrase is typically composed of multiple words. Because of this, a passphrase is more secure against "dictionary attacks." 

A good passphrase is relatively long and contains a combination of upper and lowercase letters and numeric and punctuation characters. An example of a good passphrase: 

"The*?#>*@TrafficOnThe101Was*&#!#ThisMorning" 

All of the rules above that apply to passwords apply to passphrases.

5. Policy Compliance

5.1Compliance Measurement

AHA Technology Department will verify compliance to this policy through various methods, including but not limited to, periodic walk-thrus, video monitoring, business tool reports, internal and external audits, and feedback to the policy owner. 

5.2Exceptions

Any exception to the policy must be approved by the AHA Technology Department in advance. 

5.3Non-Compliance

AHA students, faculty, or staff found to have violated this policy may be subject to disciplinary action, up to and including termination of employment, suspension, and/or expulsion.

6. Password Construction Guidelines

These guidelines provide best practices for creating secure passwords. All passwords should meet or exceed the following strong password guidelines.

Strong passwords have the following characteristics:

Poor, or weak, passwords have the following characteristics and should not be used:

Try to create passwords that you can remember easily. One way to do this is create a password based on a song title, affirmation, or other phrase. For example, the phrase, "This May Be One Way To Remember" could become the password TmB1w2R! or another variation.

*NOTE: Do not use any examples in this policy as passwords!

7. Revision History

1/22/15 lj, 7/16/15 ga



4. Buiilding and Office Hours and Phone Numbers

Building and Office Hours and Phone Numbers

6600 Nicollet Ave. S.
Richfield, MN 55423
www.academyofholyangels.org

School Phone Numbers

School                                    612-798-2600
Fax                                          612-798-2610
After hours number               612-221-8523
(to be used in the event of a family emergency)
Attendance*                           612-798-0760
StarDome                               612-798-2625
Stars Spirit School Store      612-798-2672
Transportation Director        612-798-2631

School Hours

School Day                            7:50 a.m. to 2:40 p.m.
Main Office Hours                 7:30 a.m. to 3:30 p.m.
Building Hours                      7:00 a.m. to 4:00 p.m.

*When reporting an absence, please call the attendance line and not the main office. 

 



5. Daily Schedules

Daily Schedules

Special Schedules will be available in the Daily Bulletin, through the teacher or the main office.

Click here for the Main AHA Calendar to see which schedules are on which dates.

Regular Schedule - periods 1-7

1   07:50 - 08:39  
2   08:44 - 09:31  
3   09:36 - 10:23  
HR   10:28 - 10:38 
4   10:43 - 11:30  
5A   11:35 - 12:02 
5B   12:02 - 12:29
5C   12:29 - 12:56
6   01:01 - 01:48  
7   01:53 - 02:40 

Blue Schedule - periods 1-4, extended time

1  07:50 - 09:22
2  09:28 - 10:58
3A  11:04 - 11:34
3B  11:34 - 12:04
3C  12:04 - 12:34
3D  12:34 - 01:04
4  01:10 - 02:40

Gold Schedule - periods 5-7 with homeroom, extended time

5  07:50 - 09:22
HR  09:28 - 10:58
6A  11:04 - 11:34
6B  11:34 - 12:04
6C  12:04 - 12:34
6D  12:34 - 01:04
7  01:10 - 02:40

Mass Schedule

1 07:50 - 08:29
2 08:34 - 09:11
3 09:16 - 09:53
HR 09:58 - 10:03
Mass 10:08 - 11:08
4 11:13 - 11:50
5A 11:55 - 12:22
5B 12:22 - 12:49
5C 12:49 - 01:16
6 01:21 - 1:58
7 02:03 - 02:40

Early Dismissal, 1 pm dismissal

 1   07:50 - 08:26  
2   08:31 - 09:06  
3   09:11 - 09:46  
4   09:51 - 10:26  
5A   10:31 - 10:54 
5B   10:54 - 11:17  
5C   11:17 - 11:40  
6   11:45 - 12:20  
7   12:25 - 01:00

Late Start

Teacher Meeting/HR 07:50 - 08:20  
1  08:25 - 09:12  
2  09:17 - 10:01  
3  10:06 - 10:50  
4  10:55 - 11:39  
5A  11:44 - 12:10  
5B  12:10 - 12:36 
5C  12:36 - 01:02
6  01:07 - 01:51  
7  01:56 - 02:40

Stars Schedule

07:50 - 12:00  Asynchronous Learning periods 1-7
12:00 - 03:00  Teachers meet in Professional Learning Communities (PLCs) 

 



6. AHA Organizational Chart

AHA Organizational Chart

AHA Organizational Chart

Printable AHA Organizational Chart