2. Activities Handbook

1. Letter from the Director

Dear AHA students, parents, coaches and fans,

The Academy of Holy Angels has a proud tradition of successful sports and activities programs.  As members of the AHA Community we continue to carry forward the best of what it means to pursue excellence in all we do by living out our heritage as a Catholic, Sister of St. Joseph and AHA Way school.

Each of us in our own particular way is called to support the larger mission of the school and the Activities Department in particular so that we can function as fully as possible in developing a culture of excellence that inspires and helps to build up each individual that comes into contact with our community.

Of particular importance is the development of the students entrusted to our care and the importance of helping them to grow and mature in body, mind, and spirit.  You have our commitment to always keep the privilege of this task before us in all we do. 

This handbook is intended to communicate the basic ‘building blocks’ to developing  a community of leaders committed to service, growth in virtue and the pursuit of excellence.  Please familiarize yourself with it and commit to living the principles contained within.

Sincerely,

  Michael Kautzman Signature

 

Michael Kautzman
AHA Activities Director

 



2. Philosophy and Definition

ACTIVITY PHILOSOPHY STATEMENT

While academics remain our primary focus, cocurricular activities at the Academy of Holy Angels are an important part of the educational process and contribute significantly to the development of the whole person.

The Academy strives to establish excellence in all cocurricular programs.

Learning to compete and perform to ones fullest potential is the ultimate goal of cocurricular activities with emphasis on growth and enjoyment through skill development, technique, teamwork, and Christian sporting conduct.

COCURRICULAR ACTIVITY DEFINED

The Academy of Holy Angels attempts to have each student, who is interested in an activity, participate. In some sports and activities this is not possible, so tryouts are held and squads are limited. Players should ask their coach about what the policies are at the beginning of each season.

In sports that have levels of competition such as C-Squad, B-Squad (10th grade), Junior Varsity (JV), and Varsity, the following general guidelines should be followed.

  1. Ninth grade– At this level everyone on the team should participate. Emphasis should be placed on fundamentals.
  2. B-Squad or Junior Varsity – Participation is still important, but development of an individual player for varsity level is equally important.
  3. Varsity Athletics – This level is for the most advanced athlete.  Playing time is awarded at the discretion of the Coach in consideration of the best interest of the team.

Program of Excellence – Any Holy Angels student, any grade or age, with exceptional ability will be allowed and encouraged to participate at the varsity level. There is a possibility that any given sport/activity will be required to limit the roster.

DEFINITION OF A CLUB

A club can be defined as an organized activity within the school. It is self-funded and needs to have an advisor/coach. The students must abide by Academy of Holy Angels rules and policies. Club funds must be kept on deposit with the school’s business department.



3. Activities Offered

ATHLETICS (*MSHSL Sponsored):

Boys

Alpine Ski
Baseball
Basketball
Cross Country                                                  
Diving                                                            
Football                                                          
Golf  
Hockey
Lacrosse (LAX)
Nordic Ski (Co-op with Richfield High School)
Soccer
Tennis
Track and Field

Girls

Alpine Ski
Basketball    
Cross Country  
Dance Team-Winter Competition  
Golf
Gymnastics (Co-Op with Richfield HS)           
Hockey       
Lacrosse (LAX)
Nordic Ski (Co-Op w/ Richfield HS)
Swimming/Diving
Soccer
Softball
Tennis
Track/Field
Volleyball

FINE ARTS:

Band
Academy Jazz Band
Concert Band
Bagpipes
Pep Band 

Choir
Academy Singers
Concert Choir
Praise Group 

Theater
Fall Play
Musical
One Act Play (*MSHSL sponsored)

Other
Speech (*MSHSL sponsored)

ACTIVITIES AND CLUBS

Book Club
Bowling*
Dance Club-Fall
French Club
Gamers Guild
Harry Potter Club
International Club
Intramurals (Winter Season Only)
Knowledge Bowl*
Math STARS*
National Honor Society
Respect Life 
Robotics
School Newspaper*
Social Justice
Spanish Club
Strength and Conditioning (StarPower)
Students Advocating For Empowerment (SAFE)
Students Assisting Students (SAS)
Student Government
Sustainability Club
Table Tennis Club*
Trap Shooting*
Writers Club

*Lettered Activities/Athletics



4. Codes of Conduct

Student-Fan-Participant Code of Conduct

The Academy of Holy Angels prides itself on being a community of respect that follows the best of our tradition as a Catholic, CSJ, and AHA Way school. For that reason, fans are expected to carry themselves in an exemplary manner. The following are some basic expectations that each individual is expected to follow.

Failure to abide by this Code of Conduct by engaging in any inappropriate conduct may result in removal by a school official, game official, or police officer from the activity, suspension from future school events, or a no trespassing order from AHA campus activities and/or dismissal from the school community.

Site Supervisors/Chaperones:

To provide a safe and fun atmosphere for our fans, Holy Angels will provide site supervisors and/or chaperones for most activities.  The persons chosen for these roles are professionals from the community who are conscious of the mission of AHA and who have been instructed on the procedures to help foster an environment that reflects this mission. They should be shown the greatest respect in their role of carrying out this important task for the community.

The supervisors/chaperones will follow this general protocol in regard to negative fan behavior:

  1. Warning – person exhibiting negative behavior will be given a verbal warning explaining the behavior which is objectionable.
  2. Removal to separate seating area – if the behavior does not stop or if other objectionable behavior occurs, the person will be asked to leave their seating area and to take a seat in another designated seating area reserved for such purposes.
  3. Ejection from Event – if behavior continues to occur, the person will be ejected from the game and the first stage of the ‘3 Strike Rule’ will begin.

*If behavior is determined to be particularly offensive, the Site Supervisor or chaperone has the authority to move immediately to ejection.  As the trained professional given authority for this role, the discretion of the Site Supervisor or chaperone is to be respected.

Consequences of poor sportsmanship/behavior at games

Poor sportsmanship will result in the 3 Strike Rule:

  1. 1st Occurrence—Ejection from the event
  2. 2nd Occurrence—Suspension from events for 2 weeks
  3. 3rd Occurrence—Suspension from events for the balance of the current season, including post-season games.  Subsequent occurrences will result in no admittance to home or away events for the balance of the current school year.

Parent Code of Conduct

(Refer to Conflict Resolution Procedure later in this document.)

Failure to abide by this Code of Conduct by engaging in any inappropriate conduct may result in removal by a school official, game official, or police officer from the activity, suspension from future school events, a no trespassing order for AHA campus activities and/or dismissal from the school community.

 



5. Student Participation Responsibilities

The Academy of Holy Angels Activities program is part of the Tri-Metro Conference and the Minnesota State High School League (MSHSL). Students are required to have the following paperwork on file in the Activities Office prior to the beginning of a season in order to be eligible to tryout and participate in activities. Go to www.ahastars.org to register for all sports and activities. Registration must be completed before your respective sports season begins.  The Registration process will include the following forms:

All participants must have a current Physical Examination Form on file.  All physicals must be updated every three years.  Incoming Freshman, Juniors and transfer students must complete a baseline concussion test. Baseline concussion tests must be completed every two years. Please see the athletics/activities website for detailed information.

**There is a $50 activity for all MSHSL sports that are not self-funded**

All registration materials are found online at www.stars.academyofholyangels.org. Registration questions can be directed toward Carolyn Arnebeck in the activities office at 612-798-2635 or carnebeck@ahastars.org

Physical and Transfer forms can be found online under the Register tab.

Team fees are collected by team parents and Doris Rothstein.

Academic Status and Consequences

It is the intent of the Board of Trustees and the Administration that students make satisfactory academic and service progress a priority.

Satisfactory progress is generally defined as:

1. No F’s at the mid-trimester marking period.
2. No F’s at the trimester marking period.
3. No more than three D’s.
4. Maintaining a Trimester GPA of 1.7 (C-) or above.
5. Maintaining a “Current” Writing Portfolio.(* Eventual graduation Requirement)
6. Obtaining the minimumService hours so as to be “Current.” (* Eventual graduation Requirement)
7. Maintaining a “Passing” status in On-Line Health. (* Eventual graduation Requirement)

*Must successfully complete items 5, 6 and 7 by Senior year in order to graduate.

Grades 9-12 Consequences

Mid-trimester, failing grades and other requirements
Each trimester, students who receive failing grades at mid-trimester will be given a two-week period to raise the grade to passing. The two-week period begins three days after grades are posted. At the end of the two-week period if the student is passing and the appropriate paperwork is turned in to the Guidance Department, there is no consequence. Students who are not passing, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester.

During the 2nd trimester, students who are not “Passing” On-line Health or are not “Current” with their Writing Portfolio or are not “Current” with their Service hours will be given a two-week period to raise their status to Passing or Current. Students who do not rectify this, or who fail to turn in the required paperwork, will be ineligible to participate for one game/contest/activity during that trimester. (*Only one consequence per trimester applies).

Off Campus Privilege for Seniors is revoked for seniors whose status in W.A.C., On-line Health or Service Hours is “Incomplete” or “Not Passing” until that status is rectified...this applies to the entire senior school year. Off Campus Privilege is also revoked for mid-trimester failing grade, until that grade moves to passing.

Ninth grade participants are given a “transition period of grace” during the first trimester. There are no consequences of eligibility until the mid-trimester marking point of the second trimester.

Trimester, failing grades

Students with failing grades, or three or more D’s, at the end of the trimester will automatically be put on Academic Probation at the end of each trimester. Students will be assigned, if possible, to an RTI study hall for more concentrated and monitored study during the school day of the subsequent trimester. This may be evaluated at the mid-trimester point of the subsequent trimester.(See Student/Parent Handbook).

Off Campus Privilege for Seniors is also revoked for 2 weeks following a failing grade at the end of a trimester.

NOTE: College-bound students should be aware that a minimum GPA should be maintained for entrance into most colleges, and is a NCAA and NAIA requirement for eligibility.  You must go through the NCAA Clearinghouse process (see the AHA College/Career Counselors for information).

Activities Eligibility Requirements

1. Age – A student who turns 20 during the 11th or 12th semester since first entering 7th grade shall be allowed to participate through the completion of the 12th semester.  

2. Athletic Camps and Clinics

A. School Year – Students may attend athletic camps and clinics that have been approved by their high school principal.

B. Summer Camps/Clinics – Student athletes attending summer camps or clinics must adhere to the following guidelines established by the Board of Directors.

            (1.) A student may attend a camp or clinic where a Sophomore, B-Squad, Junior Varsity or Varsity member of the coaching staff from the student’s high school serves as an instructor or is a staff member during the student’s attendance. This period is from the 4th Saturday in May until two (2) full weeks prior to the start of fall sports. The MSHSL has included a no-contact rule for coaches/students from a seven-day period surrounding the Fourth of July holiday. The 2017 dates will be June 30-July 8. 

            (2.) The student or student’s parents or guardians must provide Camp or clinic participation fees unless the Board of Directors approves other arrangements. Holy Angels coaches may charge a fee for summer clinics. Coaches’ summer programs are run independently of the school and are charged a fee for facilities use during the summer months. AHA allows controlled use of the   school for summer camps and coaches have sole responsibility for their summer program. The coach, not the school, is responsible for the summer program.

3. Attendance Policy –Parents/guardians are asked to notify the Attendance Clerk by 10:20 a.m. the day of absence and to leave a phone number where they can be reached that day. If a student is not in school and notification has not been received by that time, the Attendance Clerk will call home or the parent/guardian’s place of employment. An absence not excused by a parent/guardian is considered a skip and results in detentions.

Students involved in cocurricular activities who are absent or arrive after 10:20 a.m., or are sent home during the school day due to illness or for disciplinary reasons, may not practice, compete or perform in their activity for that day. The Athletic Department handles exceptions to this policy.

The Attendance office will contact a parent/guardian when the student reaches four (4) absences and again at seven (7) absences for any one class period. Non-school sponsored events include family vacations, illness, medical appointments, driver’s license exams, college visits, weather delays and suspension. When a student reaches eight (8) unexcused tardies during the first hour within a trimester and/or has established a pattern of absenteeism, the student may not be allowed to attend practice on a date to be specified by the Activities Director. Each tardy after 8 will result with sitting another practice.

4. Faith in Action program –Coaches will work with their athletes to incorporate a faith dimension, spirituality and the teaching of values into their team program. Involvement in a service project is expected of all team members as is prayer before all games.

5. Bulletins/Announcements/Posters – Notices of club meetings, athletic and social events, general information for the day, and specific instructions are printed in the Daily Bulletin. The Daily Bulletin is emailed to each student daily. Students will be held responsible for knowing this information. Students and/or team parents responsible for putting notices in this bulletin must have notices signed by an advisor/coach and brought to the Athletic Office by noon of the day preceding the notice. The public address system is used for updates the first two minutes of periods 4 and 6 and in emergency situations.   

Any sports teams or co-curricular activities groups or individuals wishing to hang posters/signs in the school must have the approval and signature of the Athletic Director or Activities Director.

Posters, signs and flyers cannot exceed 8 x 11 inches and may only be hung on designated bulletin boards or corkboard strips. They cannot be taped to windows, walls or doors. They must be removed the day after the event. Non-school announcements cannot be posted.  All locker posters are removed on Fridays.

6. Captains – Each coach may determine the method of selecting a captain. The criteria should be written and presented to each team member at the beginning of the season. A good ratio would be no more than 1 captain/10 athletes. A team is not required to select a captain or captains. A student should realize that being a captain is a privilege and requires work and dedication. Captains must be in good academic standing, be good citizens and exemplify good character. See Leadership Policy.

7. Captains’ Practice Philosophy Statement – The Academy of Holy Angels values a broad-based curriculum and cocurricular experience for all students. With this in mind, it is important that students do not feel the pressure to specialize in one sport or activity.  Teachers, coaches and all activity leaders should not only allow multiple cocurricular experiences, they should support such experiences. Off-season activities should not be scheduled when they force a student to choose between an in-season activity and an offseason activity. It should also be noted that certain students in an activity want to specialize year-round in a particular activity. According to MSHSL rules, any teacher, coach or activity leader who creates such a conflict or does not respect a student’s right to specialize could be in violation of Bylaw 307 for placing undue pressure on the student and will be held accountable by the Academy of Holy Angels and the MSHSL. 

While the Academy expects its employees to act in accordance with the value statement on activity and athletic specialization, captains’ practice is not endorsed or sanctioned by AHA and is not part of the official season of any MSHSL sponsored sport. We recognize that according to MSHSL Bylaw 208, “Captains’ practice is primarily for the purpose of physical conditioning.  Salaried or non-salaried personnel MAY NOT be involved in any capacity”. In addition, participation in captains’ practice is voluntary and will not affect the student’s candidacy for a position on the school team. 

While decisions about captains’ practice may not be made by the Academy of Holy Angels personnel, we believe that it is in the best interest of our students that those organizing captains’ practice respect the individual student’s right to participate in multiple cocurricular experiences. This can be accomplished by scheduling captains’ practice so that it does not interfere with an in-season sport; by limiting the number of weeks of captains’ practice and by not pressuring individual students to participate in captains’ practice.”  

In accordance with the rules of the MSHSL the Academy of Holy Angels has established the following guidelines and procedure pertaining to captains’ practice.

A. Captains’ practice is a non-school event. No contact should be made with any member of the AHA coaching staff. Questions may be directed to the Athletic Department.  However, the Athletic Department is restricted in its involvement.

B. Captains’ practice may be held during Open Gym, Open Dome, and Open Turf Times; however, these facilities will not be exclusive to any group/team during these times. A facility use fee will be charged for all groups wishing to book additional time in school gyms and the StarDome. Team parents or players may contact the Activities Asst., Carolyn Arnebeck, to book space in the gym, a classroom, the Commons/Annex, the StarDome along with open areas of the school grounds. (MSHSL Bylaw 208.00: “May non-school teams use school facilities and/or equipment? Inasmuch as these are non-school teams, schools may not provide school facilities or equipment.  However, schools may lease/rent facilities and/or non-personnel equipment [volleyball standards, wrestling mats, etc.] as they would for any other non-school group or organization in accordance with the school’s nonschool facility use policy. School uniforms may not be used by nonschool teams.”)

C. AHA team uniforms and equipment may not be used for captains’ practice. Equipment and/or any uniforms or practice wear purchased by AHA may not be worn for captains’ practice. On a first come basis, additional facility use times and costs may be obtained by contacting Carolyn Arnebeck, Activities Asst. at (612) 798-2635. Off-site facility use is not paid by school but will be paid by individuals using the facility.

8. Cell phones No Cell Phone, camera, PDA, computer or any other device which can take pictures is allowed to be operated in a bathroom, locker room, shower area or any other area where there is an expectation of privacy.  The MSHSL also prohibits the use of the above devices in the locker room at any MSHSL tournament. 

9. Equipment and Uniforms – Use of school equipment and uniforms is a privilege. All equipment and uniforms must be returned to the school. A student will be billed at replacement cost for any non-returned equipment. Report cards and transcripts will be held until equipment and uniforms are returned or replacement fees have been paid.  Students may not be eligible to try out for and receive uniforms for the upcoming season until all uniforms and equipment from the prior season has been returned.

10. General Eligibility – In order to be eligible for regular season and MSHSL tournament competition, a student must be properly enrolled as defined by the Minnesota Department of Education and a bona fide under-graduate member of his or her school in good standing. A student who is under penalty of exclusion, expulsion, or suspension, whose character or conduct violates the Minnesota High School League rules or the Good Standing rules is not in good standing and is ineligible for a period of time as determined by the administration of the school.

11. Good Standing – Good standing is required for participation in cocurricular activities. Offensive behavior involves, but is not limited to, racial, religious, or sexual harassment, verbal or physical abuse, hazing, initiation or any other form of violent and/or disrespectful behavior toward another person in the AHA community or the Community at large. The Good Standing Rule also applies to respect for the rights and property of all individuals and respect for those who enforce the rules of our school and the laws of the community. Violation of this rule can also include the action of a student who stands by and allows this offensive and disrespectful behavior to continue without attempting to inform someone in a position of authority. Any act that does not follow this policy may place a student in violation of the MSHSL Code of conduct for students with subsequent penalties. The Minnesota State High School League’s rules and the Good Standing rule are in effect throughout the calendar year, regardless of when you are involved in a sport or an activity.

12. Grade Level Eligibility (MSHSL Bylaw 105.00) – Participation in League-sponsored programs is limited to students in grades 7 through 12.  Students in grade 7,8, and 9 may participate only if they are enrolled in a continuation school for that high school.

Middle school students wishing to join a Holy Angels activities program must first notify the appropriate administrator at the Grade school and AHA Athletic Director. For a middle school student to be considered, there must first be an open position within a particular program (no cuts having been made). The student must have the participation fee paid, and all paperwork (MSHSL Eligibility Form, physical, and permission for emergency treatment) must also be turned in.  If the grade school has a similar sport, students will not be eligible to participate on AHA lower level teams.

Holy Angels students pay tuition which covers the various sports that the school offers. Should a grade school student make a varsity team, there is a $1000.00 fee that will be paid (in addition to regular team fees) to help offset these costs. This $1000.00 fee may be applied back to the family's tuition when the child begins their first day of class as a freshman student at the Academy of Holy Angels.

13. Guide for the College-Bound Student Athlete – As part of their position, coaches will help senior athletes find college athletic opportunities. As prospective athletes, students should talk to their coaches about furthering their athletic career. Students must realize that their abilities must match with a college’s need. This may mean that students should be willing to go outstate or go to a small college or to a rural setting to find appropriate athletic opportunities.

These are some of your options:

NCAA Division III – This is a non-scholarship and non-aid division. You will not receive any aid that is different from the aid you would normally receive. The Minnesota Intercollegiate Athletic Conference (MIAC) is a good example of a Division III conference.

NCAA Division II – Highly selected athletes. These schools may provide athletic aid for room and board, tuition and miscellaneous expenses.

NCAA Division I – Most highly selected athletes. Like Division II schools, Division I schools may provide complete aid packages but are allowed many more athletes on aid.

All Division I and II athletes must be registered with the NCAA Clearinghouse. (Information can be obtained at www.ncaaclearinghouse.net or the AHA College and Career Center.)

NAIA – Stands for National Association of Interscholastic Athletes. This is a different affiliation than NCAA, and these schools can provide athletic aid on a limited basis. Junior Colleges – These are usually non-scholarship situations and the level of play can vary from moderately competitive to highly competitive.

14. Last Day to Join a Team – Under normal circumstances, a student must be a member of that school’s team not later than the fourth Monday after the official start of that sport season. When a sport season begins on a Monday, that day shall be counted as the first Monday.

15. Leadership Policy – Any captain of an AHA team, club, or activity and any Student Government or SAS member who has a Minnesota State High School League chemical violation or a Good Standing violation may lose their position of leadership. The consequences are applied as follows:

*If you have a MSHSL chemical violation or Good Standing violation after being elected captain and you are a Sophomore or Junior, you will lose your year of captaincy without appeal.  You will remain eligible for election as captain your senior year.

*If you have a MSHSL chemical violation or Good Standing violation as a senior captain, and this is your first violation, you may make an appeal for reconsideration.   The appeal must be made to the Principal and occur within 10 days of your notification by the AD regarding your penalty, using the following process:

-Perform six (6) hours of community service

-Give a 5 minute speech to your teammates 

-Go through a hearing with an appeal committee which includes the principal, three faculty members, and your head coach

If after performing the service, speaking to your teammates and attending the appeal, the committee approves your request, you may return to your position of leadership following your MSHSL suspension.

Senior captains who receive more than one MSHSL Chemical or Good Standing violation will not be eligible to be elected captain or to appeal their loss of captaincy.

16. Lettering Policy–Holy Angels students can only earn/receive Holy Angels letters from involvement in Holy Angels sponsored activities. Letters from other high schools will be honored only after students have completed the season in the same activity at Holy Angels and have been awarded a letter at the end of that season.

17. Letter Jackets–Letter jackets without an AHA letter are available for purchase and wear by any member of the student body. Lettering in a sport or activity is not a requirement of purchase and wear. Jackets can be purchased through the Stars Spirit school store.

18. Medical Requirements – In accordance with MSHSL Bylaw 107.00, a student who intends to participate in high school interscholastic athletics, dance team, or cheerleading must have, on file in the school, a record of a physical examination performed by a physician within the previous three years. After three years or at the start of the student’s fourth year at AHA a new physical examination needs to be on file in the Activities Department. This form is available at www.academyofholyangels.org on the sports and activities page under participation forms tab.  AHA requires that each student/parent fill out an emergency card providing a release for treatment by the AHA trainer and the Activities Department.

19. Mood Altering Chemicals

A. Philosophy and Purpose: The Minnesota State High School League recognized the use of mood-altering chemicals as a significant health problem for many adolescents, resulting in negative effects on behavior, learning and the total development of each individual. The misuse and abuse of mood-altering chemicals for some adolescents affect co-curricular participation and development of related skills. The misuse and abuse of family, team members or other significant persons in their lives affect others.

B. Bylaw 205: A student shall not at any time, regardless of the quantity:

(1) Use, consume, or have in possession a beverage containing alcohol; (2) Use or consume, have in possession tobacco; or (3) Use or consume, have in possession, buy, sell, or give away any other controlled substance or drug paraphernalia.The bylaw applies to the 12-month calendar year. (4) use or consume, have in possession, buy, sell or give away products containing or products used to deliver nicotine, tobacco products and other chemicals.  "Tobacco products" means: any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part or accessory of a tobacco product. (5) Use or consume, have in possession, buy sell or give away any substance or product where the intent of such use of the substance or product is to induce intoxication, excitement, or stupefaction of the central nervous system, except under the direction and supervision of a medical doctor.  Such substances or products shall include, but are not limited to, synthetic drugs, gasoline, glue, aerosol devices, bath salts, and any substances addressed by Minnesota or Federal Law.

C. Penalty:

(1) First Violation: After confirmation of the first violation, the student shall lose

eligibility for the next two [2] consecutive interscholastic contests or 14 calendar days of a

season in which the student is a participant, whichever is greater. No exception is

permitted for a student who becomes a participant in a treatment program.  

(2) Second Violation: After confirmation of the second violation, the student shall lose eligibility for the next six [6] consecutive interscholastic contests in which the student is a participant or three [3] weeks [21 calendar days], whichever is greater. No exception is permitted for a student who becomes a participant in a treatment program.

(3) Third and Subsequent Violations: After confirmation of the third or subsequent violations, the student shall lose eligibility for the next twelve [12] consecutive interscholastic contests in which the student is a participant or four [4] weeks [28 calendar days], whichever is greater. If after the third or subsequent violations, the student has been assessed to be chemically dependent and the student on her/his own volition becomes a participant in a chemical dependency program or treatment program, then the student may be certified for reinstatement in MSHSL activities after a minimum period of six (6) weeks. Such certification must be issued by the director or a counselor of a chemical dependency treatment center after successful completion of the program.

(4) Consecutive Penalties: Penalties shall be accumulative beginning with the student’s first participation in a League activity and continuing through the student’s high school career. Penalties shall be served consecutively.  Violation confirmation definition: The violation shall be confirmed when the administrator responsbible for the athletics/activities program has informed the student that the student has violated a bylaw and is now under the penalty.  The notification shall be verbal and also in writing.

(5) Counting Weeks:

(6) A student who is under the penalty for violation of a League bylaw may not join a second sport in the same season in order to fulfill the penalty.

(7) Practices, jamborees, inter-school scrimmages and previews are not interscholastic contests and may not be counted, however, the student is eligible to participate.

(8) A student who participates in both Category I and Category II activities shall serve the penalty prescribed for that violation in both Category I and Category II activities in which the student participates.

(9) Denial Disqualification: A student shall be disqualified from all interscholastic athletics for nine [9] additional weeks beyond the student’s original period of ineligibility when the student denies violation of the rule, is allowed to participate and then is subsequently found guilty of the violation.

(6)A student with an unserved chemical violation will be expected to serve the penalty in the next sport in which the student participates.  If the student chooses to join a new sport and has an unserved chemical violation, the student must serve the penalty in the new sport and also in the next season of a sport in which the student has participated during the previous year.

This policy is for all Level 1 Activities: (MSHSL Bylaw 205.00) those League-sponsored activities in which a member school has a schedule of interscholastic contests, exclusive of League-sponsored tournaments:

Level II Activities are defined as: (MSHSL bylaw 205.00) Those League-sponsored activities in which a member school does not have a schedule of interscholastic contests, exclusive of League-sponsored tournaments:

MSHSL violations must be served in both the MSHSL Level I and II Activity as well as in the student’s Holy Angels Club Activity 

The chemical health requirements above are rules of the Minnesota State High School League (MSHSL). AHA has its own chemical health policy to which student must also adhere. To see the AHA policy, go to the Chemical Health Policy chapter of the Student Policy Section of this Student and Parent Handbook. (Seethe Chemical Health Policy in the Student Policy Section of the Handbook.)

20. Non-School Sport Teams – If a student participates in a non-school sport during a Holy Angels season, priority shall be given to the AHA team. Coaches may allow exceptions for major events. 

Non-School Competition and Training for Team and Individual Sports – During the High School Season, a student may not participate as a member of a non-school team or compete as an individual competitor in the same sport.

Season defined: The high school season shall run from the first date that practice may begin through the conclusion of the state tournament in that sport. Baseball, Softball and Skiing are exceptions to this rule.

During the school year, prior to and following the high school sports season: a student may participate in contests, meets, or tournaments as an individual competitor or as a member of a non-school team provided that these activities are voluntary and not influenced or directed by a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity, or Varsity high school coaching staff.

(1) A student may not use any type of high school team uniform.

(2) A student may not receive coaching or training from a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity, or Varsity high school coaching staff in that sport. 

(3) A student may receive training through private lessons from a person who is not a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity or Varsity high school coaching staff in that sport. Personal trainers cannot coach students during practice or competition times.

(4) Fees and expenses for non-school coaching, training or private lessons must be provided by the student or the student's parent(s) or guardian(s) unless approved by the Board of Directors.

Non-School Competition and Training during Summer Vacation—The MSHSL has included a no-contact rule for coaches/students for a seven-day period surrounding the Fourth of July holiday. The 2019 dates will be July 4 to July 10. Students may participate in summer activities through training at summer camps or clinics or participation on competitive non-school teams provided that:

(1) Activities are voluntary and students are not influenced or directed to do so by a salaried or non-salaried member of the student’s Sophomore, B-Squad, Junior Varsity or Varsity high school coaching staff in that sport.

(2) Students may not use any type of high school team uniform or equipment including helmets, pads, etc. Exception: Goalie equipment and helmets (non-personal equipment) may be leased from the school (a deposit for the value of the equipment is required).

(3) A student’s fee for non-school coaching or training must be provided by a student’s parents or guardians unless approved by the Board of Directors. MSHSL schools shall have the authority to approve coaching waivers from June 1 to July 31.  Students may participate on a nonschool team and a high school team during the summer vacation period.  

A. Penalties: Students in violation of the non-school competition training rules during the high school season, during the school year prior to and following the high school season, and during the summer vacation period are subject to the following penalties:

1. First Violation: The student shall lose eligibility IN THAT SPORT for the next two consecutive interscholastic contests or two weeks, 14 calendar days, whichever is greater.

2. Second Violation: The student shall lose eligibility IN THAT SPORT for the next six consecutive interscholastic contests or three weeks, 21 calendar days, whichever is greater.

3. Third or Subsequent Violations: The student shall lose eligibility IN THAT SPORT for the next 12 consecutive interscholastic contests or four weeks, 28 calendar days, whichever is greater.

4. Applying the Penalty:

B. Special Considerations:

(1) National Teams and Olympic Development Programs: The MSHSL may permit participation by high school students on bona fide national teams or in Olympic development programs if:

            a. The program is approved and supported by the national governing body of the sport or

            if there is an Olympic development program of training and competition.

            b. A national governing body on a national level directly funds the program.

            c. A national governing body authorizes the program for athletes having potential for future national team participation. Students who are invited to participate on national teams or in Olympic development programs must contact their high school principal to obtain an application form. This must be completed at least thirty (30) days prior to participation.

(2.) Students who have completed their eligibility in a sport are exempt from the nonschool competition and training rules in that sport. All-Star rules shall apply.

21. Personal Conduct – All players represent AHA, and their conduct must reflect AHA values. Players are also expected to follow MSHSL guidelines for conduct.

22. Practice Equipment – Certain programs require practice clothes or special equipment.

23. Seasons of Participation – Students shall be eligible for participation for 6 years beginning with their initial entrance into 7th grade.

24. Team Pictures – Each team has a team picture taken during the season. These pictures can be purchased in advance. The photographer also provides a time for individual photographs. Parents and friends should feel free to take their own photographs on picture day. Team photographer: Sports Star Photography (612-824-3509)

25. Transfer Rule (MSHSL Bylaw 111.00) –

Transfer Student--A transfer student is one who discontinues enrollment and attendance in any high school, public or non-public, located in a public school district attendance area and enrolls and attends classes in any other high school.

Domestic Students

1. A transfer student is eligible for varsity competition provided the student was in good standing on the date of withdrawal from the last school the student attended and one (1) of the provisions in Section 2 (below) is met.

2. A transfer student is eligible for varsity competition if:

    A. 9th Grade Option:  the student is enrolling in 9th grade for the first time;

    B. Family Residence Change:  the student transfers from one public school district attendance area to another public school district attendance area at any time during the calendar year in which there is a change of residence and occupancy in Minnesota by the student’s parents.  If the student’s parents move from one public school district attendance area to another public school district attendance area, the student will be eligible in the new public school attendance area or a non-public school if the student transfers at the same time the student’s parents move.

        If the parents move from one public school district attendance area to another, the student shall continue to be fully eligible if the student continues enrollment in the prior school for the balance of the current marking period or for the balance of the academic school year.  If the student elects either of the current enrollment options above, the student will be fully eligible upon transfer to the new school.

B.-1 A student who elects not to transfer upon a parent’s change in residence shall continue to be eligible at the school in which the student is currently enrolled.

B.-2 If a student wants to transfer to a new school but remain eligible for AHA sports participation for one year following the transfer, the following stipulations must be met:

Tuition-paying students are extended access to the privilege of participating in the co-curricular programs offered at Academy of Holy Angels through the varsity level. 

Under Minnesota Statute 124D.03 Enrollment Options Program and the Minnesota State High School League (MSHSL) Transfer and Residence Bylaw 111.00, when a student transfers to a new high school without a change of residence by their parents, that student may participate in co-curricular programs in their previous high school if their parents elect that option, and they may retain “full eligibility for varsity competition for one (1) calendar year at the school where the student enrolled prior to the transfer after which time the student shall become fully eligible at the school to which the student has open enrolled.”

Students entering Academy of Holy Angels under this Statue and bylaw must meet all participation requirements and rules set by the MSHSL and Academy of Holy Angels.  This includes Holy Angels’ participation rules on attendance, chemical health, behavior, and academic including writing-across-the-curriculum and college portfolios.  Students participating under this rule must have earned and must continuously maintain grades of C- or better beginning from one calendar year previous to the start of the season. Full tuition, registration and activities fees for the entire school year must be paid in full prior to the start of the athletic season.

    C. Court Ordered Residence Change for Child Protection:  The student’s residence is changed pursuant to a child protection order placement in a foster home, or a juvenile court disposition order.

    D. Custody of Student:  A student of divorced parents who have joint physical custody of the student may move from one custodial parent to the other custodial parent and be fully eligible at the time of the move.  The student may utilize this provision only one time during grades 9-12 inclusive.  The new residence cannot be located in the same public school attendance area as the previous residence.

    E. Move From Out of State:  If a student’s parents move to Minnesota from a state or country outside of Minnesota and if the student moves at the same time the parent establishes a residence in a Minnesota public school district attendance area, the student shall be eligible at the first school the student attends in Minnesota.

    F. Enrollment Options Program:  A student who utilizes Minnesota Statute 124D.03 Enrollment Options Program, and transfers without a corresponding change of residence by the student’s parents shall elect one of the following:

        1) retain full eligibility for varsity competition for one (1) calendar year at the school where the student was enrolled prior to the transfer after which time the student shall become fully eligible at the school to which the student has open enrolled; or

        2) be eligible only at the non-varsity level in the school to which the student has open enrolled for one (1) calendar year.

3. If none of the provisions in Section 2 (above) are met, the student is ineligible for varsity competition for a period of one (1) calendar year beginning with the first day of attendance in the new school.

    A.    Students are immediately eligible for competition at the non-varsity level.

    B. A student may not obtain eligibility as a result of a transfer.  If at the time of transfer the student was not fully eligible in the previous school, the student shall be ineligible in the new school.  A student who was not in good standing at the time of transfer shall be ineligible until the penalty from the previous school has been served.

    C. Each time a student transfers and the conditions of the transfer do not meet any of the provisions of Section 2 (above), the student will be ineligible for varsity competition for a period of one (1) calendar year beginning with the first day of attendance at the new school.  For example, if a student while serving a one-year transfer suspension transfers to another school and none of the provisions of Section 2 (above) are met, an additional one-year suspension will be applied.  The student will begin serving the additional one-year suspension immediately following the completion of the previous one-year suspension.

The Minnesota State High School League Board of Directors has established a due process procedure for a student or parent who believes the bylaws of the League have been misinterpreted by the student’s school administrator(s) who are charged by the school to determine the student’s eligibility.  A student who represents the student’s school in competition between member schools at the varsity, junior varsity or sophomore B-squad level must be fully eligible to do so, and the student or the student’s parents who wish to contest a school’s failure to certify the eligibility of a student may do so as identified in the Fair Hearing Procedure identified at the beginning of the 300 series of bylaws in the most current League Official Handbook.

Foreign Exchange Students: Foreign exchange students shall be limited to one calendar year of high school eligibility commencing with their first day of attendance. A foreign exchange student who is enrolled in and attending a Minnesota high school will be eligible to participate in varsity competition provided that the student meets all of the conditions of MSHSL Bylaw 111.F.2.B.

Other International Students: An international student who is enrolling in and attending a Minnesota high school, and who is not under the auspices of and placed by a Council on the Standards for International Educational Travel (CSIET) listed exchange program is ineligible for varsity competition. International students shall be limited to one calendar year of B-squad or junior varsity eligibility commencing with their first day of attendance provided that the student meets all of the dollowing conditions .

The policies governing domestic transfer students, foreign exchange students and international students is further explained in the MSHSL Official Handbook under Bylaw 111.00

26. Transportation – Participants are required to ride on the bus whenever one has been scheduled for an athletic contest or activity.  They may ride home after a game with their parents. Participants may not ride home with another student or friend. It is the parents’ responsibility to inform the coach, in writing, that their son or daughter is riding home with them. Participants may ride home with another adult if they have written permission from their parent/guardian. A coach may, at times, require everyone to ride the bus home but they should let the parents know in advance.

27. Unexcused Absences – A player who has an unexcused absence from practice may not play in the next contest. Continued unexcused absences may result in removal from the team.

28. Value Statement on Athletic and Activity Specialization – The Academy of Holy Angels values a broad-based curriculum and cocurricular experience for all students. With this in mind, it is important that students do not feel the pressure to specialize in one sport or activity. Teachers, coaches, and all activity leaders should not only allow multiple cocurricular experiences, they should support such experiences. It also should be remembered that off-season activities should not be scheduled forcing a student to choose between an in-season activity and an off-season activity. It should also be noted that certain students in an activity want to specialize year-round in a particular activity. This is their right and they in turn should be respected in their choice.

29. Year-End Awards – Any student who has served MSHSL violation during the current school year will not be eligible for year-end awards such as the Athena, the STAR awards and AHA awards.

30. Tailgating Before Games – due to safety issues, tailgating will not be permitted in the parking lots surrounding AHA prior to any games.

31. Communication with Coaches - should occur face-to-face or by using the Coach's official @ahastars.org email address. 

32. Student Managers - Team managers should establish their role and duties as team manager with the head coach or moderator at the beginning of the season.

1) Service Hours
Students may use a maximum of 20 hours of team management time toward Service hours. Students may not submit these same hours for Work Study. Hours over 20 can be applied to the Work Study Program.

2) Work Study Hours
Students in the Work Study Program may use all hours worked toward work study hous if these hours are not used for Service and when approved by the coach.

33. National Anthem Policy -  It is the policy of Academy of Holy Angels that all students participating on sporting teams or activities are to stand in respect during the playing of the National Anthem.  Upon written request by the parent, alternate arrangements will be made.



6. Coaches' Responsibilities

General

The greatest responsibility a coach has is maintaining the student’s mental, physical, emotional and spiritual welfare. This responsibility includes monitoring academic and eligibility status and being competent and up-to-date in the prevention and care of athletic injuries. Having a first aid kit available at all events is required.  Coaches must teach their players to dream of high goals and respect themselves and their opponents. Motivation should be positive and communication lines should be open at all times.

A pre-season meeting should be held for athletes and parents. At this meeting team rules and objectives should be given to the athlete in both verbal and written form. A coach should also supply practice and games schedules and go over the rules of the MSHSL as it pertains to their activity. Rules given must be enforced.

Professional responsibilities must be upheld. Attending conference, regional and state association meetings are required. All coaches are asked to join the state coaches’ association, but head coaches are required to join and encouraged to be active.

Coaches must promote their team or program through local, state and college media. This promotion should also be done through school media publications, particularly the activities web page, the Daily Bulletin and school newspaper.

Coaches should be flexible, recognizing that some students live a great distance from AHA and that there may be reasons for missing practice for which an athlete should not be penalized.

A coach must remember that he/she is representing AHA at all times. Appropriate dress and conduct should be maintained. The Academy is a Christian institution, and profane language and negative motivation do not have a place in the program. Head coaches must be willing to accept responsibility for their total program and for all the coaches and parent-led activities in that program. A coach is required to take a yearly Blood Borne Pathogen Training found on mshsl.org, “Coaches Clipboard” page and stay current on MSHSL Continuing Education Requirements (CER's).

Specific

    1. Faith in Action– All coaches are responsible for participating in the Faith in Action Program.  Responsibilities include one service immersion per year for the team; facilitating prayer before every game, attending seasonal Activities Masses with the full team, and encouraging the development of values and leadership.
    2. Attendance Policy– Each coach should review the players’ attendance policy. Also remember that a player should not be penalized for an official school trip or activity. (See Attendance Policy under Student Participant Responsibilities.)
    3. Banquet and Awards Procedure– Coaches will be receiving an awards form at the end of the season. They must return the forms so that their awards can be ready for the banquet. Only Varsity athletes are allowed to earn letters. The Booster Club also provides each Varsity team with three plaques for special recognition. Arrangements for ordering State Tournament Patches must be made through the Athletic Director. The state tournament patch is available to teams or groups who place fourth or higher in state competition, and to teams winning the consolation championship
      • Post-season state tournaments –Whenever possible, teams advancing to state will be honored with a pep-fest or at convocation prior to the tournament.
      • An individual or team who places fourth or higher in state MSHSL competition will be honored with a school-wide end-of-the-day pep fest. A reception, coordinated by the Activities Department, will follow the pep fest for players, parents and staff at Holy Angels.
    4. Bulletins/Announcements/Posters– Notices of club meetings, athletic and social events, general information for the day, and specific instructions are printed in the Daily Bulletin. The Daily Bulletin is read daily during homeroom and posted throughout the school. Students will be held responsible for knowing this information. Students and/or team parents responsible for putting notices in this bulletin must have notices signed by an advisor/coach and brought to the Activities Office by noon of the day preceding the notice. The public address system is used for updates the first two minutes of periods 4 and 6 and in emergency situations.

      Any sports teams or co-curricular activities groups or individuals wishing to hang posters/ signs in the school must have the approval and signature of the Activities Department. Any other group or individual must have the approval and signature of the Assistant Principal.

      Posters, signs and flyers cannot exceed 8 x 11 inches and may only be hung on designated bulletin boards or corkboard strips. They cannot be taped to windows, walls or doors. They must be removed the day after the event. Non-school announcements cannot be posted. All locker posters are removed on Fridays.
    5. Bussing– At the beginning of the season, each coach receives a composite list of bus departure and dismissal times. Coaches can confirm or change the bussing time by contacting the Athletic Department at 612-798-2634 or 612-798-2635. To change an early dismissal time you must call the Activities Director. ALL BUSSING ADDITIONS, CHANGES, OR CANCELLATIONS ARE TO BE MADE THROUGH ATHLETIC DEPARTMENT.
    6. Communication– Items such as playing time, positions on a team and the individual’s role on a team should be communicated with the students throughout the season. Team newsletters or written communication to parents/players are encouraged.
    7. Eligibility and Medical Forms– No athlete is allowed to start practice without a current MSHSL Eligibility/Health form, a current physical examination form, a liability waiver and a Permission for Emergency Treatment form on file with the Athletics Office. An activity fee must also be paid at the time paperwork is submitted to the Activities Office for a student to be eligible to start a sport (tryouts/practice). An accurate roster must be on file in the Athletic Offices a week before the first contest.
    8. End-of-Season Statistics– The head coaches’ responsibilities will not be considered completed until coaches give the end-of-season statistics sheet to the Athletic Director.
    9. Equipment and Uniforms– Coaches distribute and manage equipment. Coaches are responsible for collecting uniforms and equipment from student athletes who drop from a team before the seasons end; coaches are also responsible for reporting this to the Athletic Office. At the end of the season, coaches collect all the equipment and give the Athletic Director a list of equipment not returned. Head coaches should inventory all equipment in their sport and meet with the Athletic Director to order next year’s equipment. This should be done immediately following the season. Students will not be eligible to try out for and receive uniforms for the upcoming season until all uniforms and equipment from the prior season have been returned.
    10. Academyof Holy Angels Fund-Raising for Co-Curricular Groups Procedures and Guidelines– Fund-raising activities of co-curricular groups or teams are coordinated through the Development Office to ensure that all fund-raising activities of Holy Angels are consistent with the mission and strategies of the school and to avoid conflicts with other fund-raising programs.

      Guidelines:

      (1) Each team or co-curricular group may select one fund-raising activity or event for the season. The type of activity must be approved initially by the Athletic Director with final review and approval by the Development Department.

       (2) The sale of items should occur off-campus and outside the school day.  

       (3) Students are not required to participate in a fund-raising activity. However, if the student chooses not to participate in the fund-raising activity, the team can require a set fee be paid to cover the costs of the activity.

      (4) Selling advertising is forbidden without the express permission of the Development Department and the Athletic Director.

      (5) What you can raise money for: Proceeds are to be used to fund enhancements for the program which cannot be directly funded by the Holy Angels activity budget. This may include the purchase or repair of equipment, uniforms, transportation for in-season activities, and expenses associated with an approved trip.

      (6) All expenditures for student activities must be approved in advance by the Athletic Director.

      (7) What you cannot raise money for: fund-raising proceeds will not be used to fund camps or clinics for individuals.

      (8) Proceeds of a fund-raising effort may be designated to benefit the specific group of students who participated in the fund-raiser.

      (9) All funds in student activity accounts must be spent in support of that activity during the MSHSL season.

      (10) The school will not pay to cover a student’s fund-raising goals for an activity.

      Procedures

      (1) Requests for approval of fund-raising activities should be submitted at least one month in advance of the initiation of any fund-raising activity. Contact the Athletic Director to obtain a form.

      (2) Coaches and moderators will submit requests for the Athletic Director for review of the  activity as it relates to the particular co-curricular program. If approved, the Athletic Director will submit the request to the Development Department for approval as well.

    11. Head Coaches – Head coaches must be willing to accept responsibility for their total program and for all the coaches in that program. Coaches must submit the names of all volunteers who plan to assist with the program to the Athletic Office prior to the start of the season. No volunteer will be allowed to assist with a program until a background check and virtus training has been completed and approved.

 

    1. Lettering Policy/Captain Selection – At the beginning of the season a coach should hand out, in writing, the procedure that will be used for lettering. Junior varisty, B-squad, and ninth-grade level participants cannot letter; rather, they receive a Certificate of Participation.  Also hand out the procedure used at the end of the season for selecting a captain.

 

    1. Professional Organization – Every head coach is required to belong to the Minnesota State Coaches Association and also to their sport activity association. These organizations conduct clinics and all-star games, and coaches must be members for their athletes to participate. Assistant coaches are encouraged, but not required, to join the coaches association.

 

    1. Removal of a Player – Due process is available to a player removed from a team. This can be done through the Athletic Director or by special request with the President/Principal.

 

    1. Reporting Scores – Varsity coaches are responsible for reporting their results for all home contests to the MSHSL Web site and Max Preps at 1-800-329-7324. Feature stories and information can still be submitted to our local newspapers by calling:

Star Tribune (612) 673-4451 – Can be done through your hub page

St. Paul Pioneer Press (651) 228-5598 

Sun Current Paper (952) 392-6869 (Chris Chesky)

The Catholic Spirit (651) 291-4455 (Maria Wiering)

Carolyn Arnebeck will serve as AHA Activities Communication liaison 612-798-2635

  1. Rosters – All coaches/moderators/advisors must coordinate the deadlines for turning in their rosters with the Athletic Department. It is the Coach's responsibility to enter or make roster changes on the MSHSL website.
  2. Team Apparel and Use of the School Name and Logo– All team clothing must receive approval from the Activities Director or the representative selected by the AD to monitor team apparel. In a number of instances, the school’s name and trademarks have been used without school authorization or apparel, and with slogans, that are inappropriate to the mission of the school. Please remember that the name ACADEMY OF HOLY ANGELS, AHA, and design, STARDOME and design, STARS and design, STARS SPIRIT and design, and team names and logos are trademarks of the Academy of Holy Angels. These may not be used without prior written consent of the school’s Spirit or from the Activities Office. They will answer any preliminary questions you may have regarding the use of school trademarks. Your completed request must include an artwork sample of your design to receive approval. This applies to all clothing and printed materials.

     

  3. Team Kick-off/Registration Night– This event will be scheduled prior to the start of each   season and will include:
    1. Introduction of team coaches and captains
    2. General session and review of policies
    3. Registration materials and sport-specific information will be available.
  4. Team Meetings– A team meeting must be held prior to the beginning of the competitive season for   each sports program. This meeting will include the following:

    A. Introduce coaching staff, captains, and team parents

    B. Welcome freshman players and transfer players

    C. Give an overview of the program and the upcoming season

    D. Discuss playing philosophy and playing time

    E. Explain team rules regarding chemical use and good citizenship

    F. Explain attendance policy: excused and unexcused absences

    G. Discuss varsity lettering policy

    H. Discuss team captain(s) selection process

    I. Distribute game/bus schedule. Discuss bus rules

    J. Explain conflict resolution process

    K. Discuss eligibility

  5.  When School is Closed Because of Weather, no meeting, practice, or scheduled event shall be allowed.
  6. Notify Me–to be notified of any changes to events/time/locations go to: www.trimetro.org. Click on: Holy Angels and the Notify Me icon and follow the prompts.
  7. Communication with Student Athletes - should occur face-to-face with another coach present or using the official @ahastars.org email address. Coaches should not be texting students directly.


7. Parent Responsibilities

Parents are expected to encourage their sons or daughters to perform to the best of their ability both athletically and academically. They should be a source of support for the student and the program in which they are participating. Parents should encourage their children to address issues directly with their Coach.

Parents are role models for students and representatives of AHA. As such, they are expected to exemplify good attitudes by treating all players, coaches, fans, officials and other parents with respect and dignity. Parents must insist that students abide by rules established by the Academy, the coach, and the MSHSL.

Parents should be positive in support of their own team and recognize the achievements of the opposing team. Vulgar or denigrating remarks are never appropriate.

Parents should allow their students to enjoy the benefits of competition, remembering that not everyone can be the star, be on the first team, or have equal playing time.

Keep winning and losing in perspective. Cocurricular activities are primarily designed for students to learn and have fun. Participants who do their best are to be commended even if their best isn’t good enough to win.

    1. Notify Me--to be notified of any changes to events/time/locations go to: www.trimetro.org. Click on Holy Angels and the Notify Me icon and follow the prompts.
    2. Facilities Use – Any use of the Commons/Annex or Kitchen facilities for team meetings, dinners, or banquets must be scheduled three weeks prior to the date of the activity. (Refer to the Student Handbook). Use of any other AHA building facilities must be scheduled 2 weeks prior to the date of the activity. To ensure proper facilities use and security, the Academy will firmly adhere to these deadlines. All building use is scheduled through Carolyn Arnebeck at (612) 798-2635 or carnebeck@ahastars.org. 
    3. Conflict Resolution– Procedure for Handling Activities/Athletic Complaints: In order to allow an expression of differences that may occur in athletics, a procedure has been developed for establishing a line of communication between school, parent/ guardian, students, and coaches. This procedure should follow an orderly process.
      • No conflict between a parent/guardian, student, official or coach should be addressed during or immediately following a game. The game sites, practice field, lobby or locker room is not an appropriate place to handle conflict. Coaches are not to meet or deal with conflict at these times or places. Most conflicts are better resolved with an appropriate cooling down period. The “24-hour rule” is a good rule of thumb.
      • If the issue is related to a student – coach issue, the following steps should be taken in order for the conflict to be resolved.
        • Step One:  Student meets directly with coach to express concern.  This would mean the coach on the most local level first (position coach or grade level coach).
        • Step Two:  If resolution does not occur, the student then meets with the Head Coach of the program and the local coach.
        • Step Three:  If resolution does not occur, the student, the student’s parents, and the Head Coach of the program meet.
        • Step Four:  Student, parents, Head Coach, AD meet to resolve issue.
      • If the issue is not related to unethical behavior or unprofessional behavior and is unrelated to a concern about the student-athlete, the coach should be contacted directly by the concerned party.


Group Conflict

      Group meetings will be a rare exception. Issues at Holy Angels are best settled when individuals take responsibility for their concerns and have respectful and civil conversations face-to-face on an individual basis. In the rare case that a group meeting would occur, no parent/guardian shall meet at AHA to discuss team problems without representatives from AHA to include the Activities Director or coach. At group meetings, individuals must speak for and represent themselves, not other individuals or groups. Individual meetings are preferred.

 

    1. Discussions related to playing time-- On the varsity level, decisions regarded to playing time will be decided by the Head Coach in consultation with his staff.  As the professional hired to perform this role, only he/she is capable of making this judgment.  For this reason, the AD and other administrators as well as the Head Coach of the Varsity Team will not engage in discussions on this issue.  Student-athletes, however, are permitted to set up appointments outside of practice times to discuss their position on the team and to receive feedback in regard to their current status. 

 

      On lower levels of play (Freshman, B, JV), coaches will follow school and team policies related to playing time.  If a participant feels the rules established by the school and coach about the issue on their level are not being followed, they may request to speak to the coach.
    1. Team Parents – Team parents work very closely with the coaching staff, the parents of team members, and Doris Rothstein, Team Parent Coordinator. Varsity team parents are selected in June, prior to the start of the new school year. Team parents are not necessarily the parents of Team Captains and all parents are encouraged to volunteer. Once tryouts have been completed and team rosters set, volunteers are requested by the Varsity team parents for Junior Varsity, B-Squad and Freshman team parents. Varsity team parents coordinate team sweatshirts, the year-end banquet and in general assist the Head Coach and other team parents within their program. Team parents do not deal with conflict resolution. This is the responsibility of the Athletic Director. Team parents are requested to help foster a positive spirit of support and to model the ideal of the AHA Way.

 

      As persons playing a leadership role on behalf of the Academy of Holy Angels, all Team Parents are expected to serve as examples to other parents in their programs in living out the mission of the school, to follow proper protocol and procedures, and to work cooperatively with the coach and administration of the school

 

 



8. Concussion Response Procedures

(How Holy Angels responds when a student sustains a concussion) 

When a student sustains a concussion, there are a series of steps that all members of the Concussion Team (student, parent, teacher, nurse, athletic trainer, and guidance counselor) must perform in order to help the child to recover from his or her injury.  Communication is the key in helping the child through this process.

  1. When a concussion is suspected:
    1. If the athletic trainer indicates that the student may have a concussion, the parent should make an appointment with a physician right away. 
    2. If the concussion is not Holy Angels Activities related, and the student has not been seen by the trainer, directives from a doctor are required to attain any accommodations from the school.  
    3.  The parent should go to the school website www.academyofholyangels.org  >  Academics > Guidance and Counseling and print out the Generic Release Form so that the school may speak directly to a physician.  The release needs to be signed by a parent and be on file at both the doctor’s office and at the school.
    4.  After the student has been diagnosed by the physician, the parent should bring in or fax the directive from the doctor regarding accommodations that are needed.

After the student has a diagnosis of a concussion, the following protocol will be followed in the absence of, or in addition to, directives from a doctor.

Phase 1:

  1.  The student will be expected to stay home with complete rest for the first two days following a concussion (If a concussion happens on a weekend, those days will be considered).  Complete rest includes no computer, reading, television, work at outside jobs, participation in any physical activities, or other brain stimulation.
  2. On day three, the guidance counselor will request of teachers that all non-essential assignments be eliminated from the course load for 7 days (including the 2 days missed). 

Phase 2:

  1.  Students are not allowed to participate in physical education and will be excused from the make-up writing assignment of PE for those 7 days.
  2. When students require accommodations beyond 7 days, they may be asked to drop physical education from their schedule.
  3.  The student should report to the nurse each day to keep him/her informed of headaches, future doctor’s appointments, etc.

Phase 3:

  1. The student fully integrates back into school.
  2. Students will have two weeks, following the week of rest, to make up essential work. 
  3. Guidance may move the student into a Response to Intervention study hall to help the student get back on track.


9. Conference, Regional Affiliation

Holy Angels is a member of the Tri Metro Conference of the Minnesota State High School League (MSHSL). This conference provides excellent competition and participation opportunities. About 80 percent of the regular season competitions are with Tri Metro Conference Schools.

Holy Angels is in MSHSL Administrative Region 3AA.

Addresses to Tri Metro Conference Schools

Brooklyn Center High School                                            
6500 Humboldt Ave North                                                     
Brooklyn Center, Minnesota 55430                                      
763-561-2120                                                                        

Columbia Heights High School
1400 49th Ave NE
Columbia Heights, MN   55421-199
763-528-4413

Concordia Academy - Roseville
2400 North Dale
Roseville, MN   55113
651-484-8429

DeLaSalle High School
One DeLaSalle Drive
Minneapolis, MN   55401-1500
612-676-7600 

Fridley High School
6000 West Moore Lake Drive
Fridley, MN   55432-5699
763-502-5600 

St. Agnes High School
530 Lafond Avenue
St. Paul, MN   55103-1693
651-925-8700 

St. Anthony Village High School
3303 33rd Ave NE
St. Anthony Village, MN   55418
612-706-1100

St. Croix Lutheran
1200 Oakdale Ave
West St. Paul, MN 55118
651-455-1521

Visitation High School 
2455 Visitation Drive
Mendota Heights, MN 55120
651-683-700 

MSHSL ASSIGNMENTS

Sport                      

Number of Classes      

AHA's Class       

Section    

Baseball

4

AAA

3

Boys Basketball

4

AAA

3

Girls Basketball

4

AAA

3

Cross Country

2

AA

3

Dance Team

3

AA

1

Football

6

AAAA

5

Boys and Girls Golf

2

AA

4

Girls Gymnastics

2

A

4

Boys Hockey

2

AA

6

Girls Hockey

2

A

5

Boys Lacrosse

1

A

6

Girls Lacrosse

1

A

6

Nordic Ski

1

A

2

One Act Play

2

AA

6

Boys Soccer

2

A

3

Girls Soccer

2

A

3

Softball

4

AAA

3

Speech

2

AA

6

Boys Tennis

2

A

4

Girls Tennis

2

AA

6

Track and Field

2

AA

3

Volleyball

3

AA

4

Alpine Ski

1

A

4

Girls Swim/Dive

2

A

2

Boys Dive

2

A

4

(Updated by Activities Department Aug 2015, 7-18-18 cd)