Conflict Resolution and Appeals
The procedure for resolving differences that occur in academics between school, parent/guardian, students and teachers is as follows:
STEP 1: Meeting between student, teacher and parent/guardian should be called. This meeting can be initiated by any of the above parties.
STEP 2: If any of the three parties still feels that the conflict is not resolved, a meeting between the student, teacher, parent/guardian and department chair may be called by any party. Notes of the meeting will be kept by the department chair. If the department chair is the teacher involved, the Assistant Principal or Principal will act as mediator, depending on whether the conflict is behavioral or academic.
STEP 3: If any of the four parties still feels that the conflict is not resolved, a meeting between the student, teacher, parent/guardian, department chair and an administrator may be called by any party. Notes of the meeting will be kept by the administrator. If no resolution can be arrived at by the end of the meeting, the administrator will inform all parties of his/her decision within one week of the meeting. A copy of all communications will be given to the President.
Appeals for Academic or Disciplinary Decisions
For students who wish to appeal a dismissal based on disciplinary or academic reasons, a
Board of Review will be assembled to hear the appeal. The student must request an appeal within five school days of the dismissal or the student loses the right to appeal.
- Primary function of the four-member Board of Review is to recommend to the AHA President a resolution to a dismissal issue. The President’s decision is final.
- Membership of the Board of Review:
- Chair person: Principal (for disciplinary reasons); Assistant Principal (for academic reasons)
- Three teachers randomly chosen by the Principal/Assistant Principal from the pool of Board of Review teachers. The Board of Review will not include teachers directly involved in the incident or witnesses to the incident. (Teachers must be contacted within two school days of the request for appeal.)
- Responsibilities of the Board of Review members:
- Consider the Incident Summary sheet prior to Board of Review meeting.
- Remain impartial regardless of relationships with those involved and consider the common good.
- Consider whether the student’s conduct has an effect on maintaining school order and discipline, protecting the safety and welfare of others, or damaging the reputations of the school.
- Consider whether the dismissal falls within the guidelines stated in the Student and Parent Handbook.
- Hear both sides in an ordered fashion.
- Question both sides if clarifications are needed.
- Recommend to the President a resolution to the issue with rationale.
- Remember that students can be expelled for repeated suspensions, conduct detrimental to the reputation of the Academy, and immorality in talk and action.
- Responsibilities of the chairperson of the Board of Review:
- Ensure a tone of “information gathering” by staying focused on task. The Board of Review is not a debate. It is a presentation of information. The chairperson has the authority to terminate lines of discussion that are not relevant to the issue at hand.
- Call the meeting to closure when the presentation of information and responses are complete.
- Manage time.
- Present the Board of Review’s recommendation to the President in a timely fashion, usually within one full school day of the meeting.
- Procedures of the Board of Review:
- The Principal, the Assistant Principal, or the Athletic Director will present the reasons for the violation/penalty/dismissal. Each side will have five minutes to present its information and position to the Board. The student and parents may select to be first or second in the presentation.
- After each side has made its presentation, Board members may ask questions of either side.
- Each side will be given a two-minute opportunity to respond to the presentation of the other. The student and parents again select the order of response.
- Again, the Board of Review is free to question after each response.
- The chairperson will determine if a second round of response and questions is needed. Each round of responses is limited to two minutes.
- The meeting will end when both sides have finished their presentations and responses.
- Notification of final decision: The President of AHA will notify both the student and the members of the Board of Review of the final decision. This will be done in writing, within one full school day of receiving the Board’s recommendation.
- The Chair will reconvene the Board of Review for any follow up if necessary.
- The President’s decision is final.
(6/21/11 mn, 7/14/15 ga)